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A set of financial and technical criteria will be applied in the bid evaluation. This includes mandatory criteria that each bid should fully comply with (minimum criteria which, in case of non-compliance, will result in bid rejection) as well as specific rated criteria that go beyond the mandatory criteria, offering improvements over the minimum requirements, and receiving a score and weightage as included in the relevant procurement documents (Request for Bids). These criteria are aligned with a total cost of ownership model, which includes provisions for operational support, maintenance, and repairs, consumables and accessories, and staff skill building, as relevant for each type of equipment.

For equipment types procured under a total cost of ownership approach, technical specifications will specify the consumables, software, and accessories to be included in the bid. Their provision is an integral part of the bid and contract. Both mandatory and rated criteria will apply, as appropriate.

Proposed equipment must conform to all relevant national and local medical device regulatory requirements. If not conforming to standards, the Bidder must specify deviations. These requirements are part of mandatory and rated criteria in bidding documents.

Mandatory requirements will be judged on a Pass/Fail basis. The bidder who is not meeting any of mandatory requirements, such bids shall be rejected.

The bidder can make this choice, as long as the Bidder can demonstrate that it has successfully and substantially completed similar Goods and Related Services (installation) under the Contract, and has past contract experience to supply and install similar equipment of a minimum of quantity in any of years prior to bid submission deadline specified in the bidding document. Only experience of the bidder who submitt the bid (either as sole bidder of JV) shall be considered.

This requirement is important to ensure that any bidder has the experience and capacity required to deliver on the contract in a timely and adequate manner. The minimum specific experience ensured Purchaser confidence in this ability of the Bidder to do so. The experience set is based on extensive market analysis for the specific device. It is important to note that for a JV, the requirement may be met by all members combined.

It is a minimun cummulative quantity of similar equipment that the Bidder had supplied and installed annually under relevant contract(s), in any of the year within the last seven (7) years. Please also refer to Section III Technical Part point 1. Qualification (b) Specific Experience under each issued Bidding Document for details.

In order for a facility to receive equipment, four site readiness criteria apply: the availability of existing equipment in the facility, adequate human resource availability, infrastructure and utility readiness, and facility adherence to waste management guidelines. For equipment that requires comprehensive operational support and maintenance under a total cost of ownership approach, only when these criteria are met will the vendor be asked to deliver and install the equipment to the listed health facilities on a staggered, annual basis over a period of up to four years. In order to ensure healt facility readiness, for specific types of equipment that require room preparation such as cath labs or MRIs, the successful bidder is expected to fulfill the room requirement as described in the Technical Specifications. The successful bidder is expected to supply, install and complete the commissioning of the room as a turnkey service. The Purchaser will provide a room that is of adequate size, meets essential requirements related to access for installation, appropriate weight bearing, and adequate power supply as mentioned in facility/site readiness criteria, as appropriate for the type of equipment.

There is no mandatory requirement for domestic production, yet a margin of domestic preference may be applied. All valid bids will be evaluated solely based on their technical and financial components.

Only the experience and requirements of the bidder will be considered, hence the experience and requirements of a third-party (e.g., a holding company that is not part of the bid) cannot be considered. The bidder needs to ensure either as individual bidder or as part of a JV, that all minimum experience and other requirements are met by the bidder(s).

Specs have been continuously revised, and vendor feedback has been sollicited and incorporated in the latest iteration of exposed specs. Hence, competitive and fair bidder competition for this and other equipment types has been ensured.

For spefic equipment types (including those that adopt a total cost of ownership model), a staggered delivery to health facilties on an annual basis is foreseen for a period of up to four (4) years from the signing date of the contract, based on the readiness of facilities to receive and operate the equipment sustainably. Note that this will not be applied for all types of equipment. Details of delivery schedule will be provided in the schedule of requirements of each procurement documents (Request for Bids), with limited modifications possible to this schedule on an annual basis.

Subcontractor requirements are included in the relevant Procurement Documents (Request for Bids). However, their qualifications and experiences will not be considered in the evaluation of bids. Note that, if permitted in the procurement document (Request for Bids), qualification and experience of a specialized subcontractor will be required and evaluated.

The total contract includes the equipment and related services including the warranty or service contract value for the full duration of the contract specified in the bidding documents. For equipment subject to performancebased payments, for instance, the contract includes a minimum of 5 years of warranty and service contract, with additional technical scores awarded for extension of this warranty under the bid. The evaluation will be based on life cycle cost analysis.

Payment terms will differ for each equipment type and are specified in the relevant bidding documents. However, for complex, high-technology equipment to which a total cost of ownership approach applies, payment will be made as a percentage share on advance and commissioning, followed by a period of six-monthly uptime-based payments subject to performance penalties for a period of up to 24 months.

The payment terms and conditions will be further defined in the issued Bidding Document (under Special Conditions of Contract section) for this particular package by taking into consideration the type and characteristic of equipment, and the category of health facilities.

Unless otherwise specified, a Performance Security of 10% of the contract will apply.

The Bidder needs to ensure the equipment, spare parts, accessories, consumables, software with updates, and any other elements required for the full functionality and operation of the equipment are available for a minimum of 10 years. Replacements are not allowed.

Warranty and comprehensive on-site O&M contract must last at least 60 months from acceptance date. An upfront quote for an additional 5 years of service is required unless otherwise specified.

"Repairs and replacements are covered under the (extended) warranty and comprehensive service contracts which are part of the contracts. For equipment which is subject to performance-based payments, penalties will be applied for late repairs and excessive downtime of equipment."

The total contract includes the equipment and related services including the warranty or service contract value for the full duration of the contract specified in the bidding documents. For equipment subject to performance-based payments, for instance, the contract includes a minimum of 5 years of warranty and service contract, with additional technical scores awarded for extension of this warranty under the bid. The evaluation will be based on life cycle cost analysis.

The Project consists of three components: a component focusing on primary care equipment (Strengthening of Primary Healthcare in Indonesia - SOPHI), a component focusing on referral hospital equipment (Strengthening of Indonesia's Health Referral Network - SIHREN), and a component focusing on laboratory equipment (Indonesia - Public Laboratory System Strengthening - InPULS). More information can be found on the public webpage for the Project: https://ihss.kemkes.go.id/

Requests for bids will be launched in batches on a regular basis over a period of multiple months, with the first batch scheduled to be from April 2024 onwards in MoH's website as well as MDBs's external websites. Subsequent batches will be launched on an approximately biweekly basis.

Technical specifications and quantities of equipment to be procured will be included in the bidding documents for each type of equipment, to be included as part of the relevant batch of requests for bids. Projected quantities and budgets for each equipment type, subject to change, are also captured in the Procurement Plan on the Ministry of Health's dedicated webpage: https: //ihss.kemkes.go.id/. Please note that this plan will be continuously revised.

The information on packaging and distribution into lots can be found in the Procurement Plan (subject to continuous revision as relevant), as well as the relevant procurement documents (Request for Bids) of each type of equipment.

"The list of hospitals, primary care facilities, and laboratories that will be the recipient of equipment is different for each type of equipment. For each lot, the bidding documentation will show the list of all beneficiary facilities."

Minimum Average Annual Turn Over (AATO)

Procurement is packaged by type of medical/lab equipment and service categories. This is shown in the Procurement Plan on the Ministry of Health and MDB websites, and may change based on updates.