Detail Package
Procurement of Cathlab Single Plane & Bi Plane
Project
SIHREN Co-Financing
Project Description
Strengthening Indonesia's Healthcare Referral Network (SIHREN WB/AIIB): a joint co-financing between WB and AIIB for the referral hospital component.
Package Name
Procurement of Cathlab Single Plane & Bi Plane
Loan No.
9626-ID (IBRD), P000787 (AIIB)
Activity Reference No.
ID-PMU SIHREN-395529-GO-RFB
Market Approach
International Open
Procurement Method
Request for Bids (RFB) - 1 Stage 2 Envelope (Rated Criteria)
Estimated Total Cost
$518,072,717.00
Currency
US Dollar
Stages
Contract Signed
Bid Submission Deadline
10 Jun 2024
Package Lot
| Name Of Lots | Units | Amount |
|---|---|---|
| Lot 1: Procurement of Single Plane Cathlabs for delivery to West Indonesia | 151 | $184,877,868.00 |
| Lot 2: Procurement of Single Plane Cathlabs for delivery to Central Indonesia | 71 | $86,929,329.00 |
| Lot 3: Procurement of Single Plane Cathlabs for delivery to East Indonesia | 185 | $226,505,997.00 |
| Lot 4: Procurement of Biplane Cathlabs for delivery across Indonesia | 12 | $19,759,524.00 |
Documentation
Responses to Clarification of Bidding Document (Procurement of Cathlab Single Plane & Bi Plane)
| No. | Date of Received | Question | Responses | Part (RFB) | Cluster | Sub Cluster |
|---|---|---|---|---|---|---|
| 1 | 2024-02-05 | Refer to Cathlab Specification, there are some point that we would like to ask: The Maximum Frame rate 60 FPS is repeated with two points each , this will make it double points for other vendors , although now 60 FPS is a very high dose technique and nobody is using it The spec gave 3 points for 3 lp/mm and one point for bit depth in the detector specs , while they did not give any points for DQE, and made it white , and this is much more important parameter for the detector , they should also make it optional and give it at least 3 points for DQE higher than 80% |
The technical specifications have been revised and updated based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. The maximum frame rate of over 60fps is a rated criterion and therefore non-exclusive yet offers considerable performance improvement, similar for the spatial resolution rated criterion. | Bidding Procedure | Procurement Regulations | Forms |
| 2 | 2024-03-04 | 4. Specific experience evidence (contract to provide as required on RFB) a) To provide evidence of specific experience (hospital contract), since some principle in Indonesia have some Distributor across Indonesia and JV member max 3 company, is it acceptable if Principle provide relationship with Distributor by DOA (Distribution of Authorization) to demonstrate contract between Distributor and hospital are represent bidder’s specific experience evidence. |
Previous Responses (April 26, 2024): Only the audited financial statements and experience of the bidders who submit the bids as part of a joint venture will be considered. If not part of the joint venture, the experience anf financial statement will not be considered. Updated response (May 24, 2024): In addition, with regard to the evidence of specific experience, please be advised that Bidder shall continue to meet the requirement in the Bidding Document for specific experience specified in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) . However, as a proof of the compliance, the Bidder shall also provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser. A subsequent amendement of the relevant section of the bidding document will be issued to further clarify this. |
Bidding Procedure | Procurement Regulations | Forms |
| 3 | 2024-03-04 | 1. Title Transfer, Formalities of Documents (n.b. Incoterms do not deal with either Title or Ownership Transfer) a) Timing and procedures around the transfer of Title/legal ownership. b) Whether supporting documents /letter(s) need to be notarized/legalized? |
1. Transfer of title will be at on acceptance, testing, and full commissioning, including training. 2. Transfer of risk would be at delivery to final destination. Amendment to bidding documents will be made to clarity on this aspect |
Bidding Procedure | Procurement Regulations | Forms |
| 4 | 2024-03-04 | 4. Specific experience evidence (contract to provide as required on RFB) a) To provide evidence of specific experience (hospital contract), since some principle in Indonesia have some Distributor across Indonesia and JV member max 3 company, is it acceptable if Principle provide relationship with Distributor by DOA (Distribution of Authorization) to demonstrate contract between Distributor and hospital are represent bidder’s specific experience evidence. |
Only the audited financial statements and experience of the bidders who submit the bids as part of a joint venture will be considered. If not part of the joint venture, the experience anf financial statement will not be considered. | Bidding Procedure | Procurement Regulations | Forms |
| 5 | 2024-03-04 | 5. Tax “The Minister of Finance Decree No 239/KMK 01/ 1996 regarding government project funded by foreign loans requires specific code/documents to get tax exemption status. The said specific code or documents are stated below. Could MOH please confirm for this project has following code/documents or other similar documents or any other confirmation from BAPPENAS or Minister of Finance on the status of foreign loan for Procurement of Cathlab Project. • DIP (Project fill list), or • DIPP (Project Financing Table of Contents), or • SPABP (Project Cost Budget Attestation), or • RPT (Annual Financing Plan), or • DIPPLN (List of Foreign Loan Forwarding Contents), or SKO (Authorization Decree)." Will the equipment under procurement be exempt from taxes? |
Based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001, procurement that is financed from government loan are to be exempted from taxes which comprises of duty import, VAT, and income tax. Moreover based on Act No. 17/2006 about Duties and Ministry of Finance Decree No 171/2019: Government provides facilities of duty free for imported Goods that are intended for public purposes (non- tradeable). - Refer to ITB 14.8 and GCC 17. Further detailed information and mechanism on the exact modalities and procedure will be provided to the successfull bidder. |
Bidding Procedure | Procurement Regulations | Forms |
| 6 | 2024-03-04 | If I may ask that if my company is Chinese company, if my company bidding, the buyer will be MOH, how will the importation be handled, because usually the local distributor of the factory is the only one who do the importation, in this situation, if MOH will give a green channel for the distributor only to be the import agent for the international bidder? | Import of the Goods may be handled by the third party (PPJK) or local distributor (acting as subcontractor) provided that the Supplier shall continue to be responsible for supply and installation of the Goods as per terms and conditions of contract. | Bidding Procedure | Procurement Regulations | Forms |
| 7 | 2024-03-04 | 5. Tax “The Minister of Finance Decree No 239/KMK 01/ 1996 regarding government project funded by foreign loans requires specific code/documents to get tax exemption status. The said specific code or documents are stated below. Could MOH please confirm for this project has following code/documents or other similar documents or any other confirmation from BAPPENAS or Minister of Finance on the status of foreign loan for Procurement of Cathlab Project. • DIP (Project fill list), or • DIPP (Project Financing Table of Contents), or • SPABP (Project Cost Budget Attestation), or • RPT (Annual Financing Plan), or • DIPPLN (List of Foreign Loan Forwarding Contents), or SKO (Authorization Decree)." Will the equipment under procurement be exempt from taxes? |
Based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001, procurement that is financed from government loan are to be exempted from taxes which comprises of duty import, VAT, and income tax. Moreover based on Act No. 17/2006 about Duties and Ministry of Finance Decree No 171/2019: Government provides facilities of duty free for imported Goods that are intended for public purposes (non- tradeable). - Refer to ITB 14.8 and GCC 17]. Further detailed information will be provided |
Bidding Procedure | Procurement Regulations | Forms |
| 8 | 2024-03-04 | 3. Assignment Rights and Procedures a) Is prior consent required to assign rights (e.g. right to be paid) as opposed to obligations? |
This is an internal matter for the bidder. As such, no explicit consent must be requested from the MoH. Relevant clause will be amended in the bidding document for clarity | Bidding Procedure | Procurement Regulations | Forms |
| 9 | 2024-03-05 | 5. Based on the Schedule of Requirements, Section VII, Page 115, It is mentioned that “The Bidder is required to state the list and content of documentation to be provided together with the Goods. All documentation shall be in Bahasa and English. All tags/labels on the equipment shall be in Indonesian and English clearly indicating Manufacturer’s name and country of origin” a. Is this document also required for tender submission purposes? Or is it sufficient to provide it after winning the bidding? b. What does it mean by "List and content of documentation"? Does this refer to shipment/transfer documents during the installation process? c. Must the documents be available in both languages (Indonesian and English)? Or one is sufficient? |
a. and b. The bidder is required to list all documentation that will be delivered along with the goods, as well as detail the contents of these documents. The documentation itself can be provided upon bid award by successfull bidder. c. Both Bahasa Indonesia and English are required. |
Bidding Procedure | Procurement Regulations | Forms |
| 10 | 2024-03-05 | 1. Could you please confirm that the company can offer consumables or reagents for other parameters besides the 'starter kit' in the bidding proposal which is intended as information only to the government? (in case there is a needs of those reagents, then MoH will already have the information, and can start to allocate the budget) Will this affect the evaluation by the Ministry of Health in selecting the winner as the price is not part of the package that we offer for consumables start-up to MoH and only as an FYI? If permitted, should the price be fixed for the next 5 years? |
The information is not indicative or illustrational only. The bidder is expected to provide one full set of the starter kit as part of the delivery, installation, and commissioning of the equipment and this set should be comprehensive. However, any further required consumables, accessories, tools, software, and other relevant components required for the equipment are to be incorporated in the financial bid and provided at the quoted price for a period of five years upon commissioning, as and when ordered by the client. Beyond the starter kit, the cost is not included in the upfront bid but remains binding for a period of five years. Beyond the five years, this will be followed by upfront quotation for another five years. This will be factored in the calculation of financial bids. | Bidding Procedure | Procurement Regulations | Forms |
| 11 | 2024-03-05 | 13. Based on the Schedule of Requirements, Section VII, Page 117, It is mentioned that “To fulfill the environmental and social requirement, the Bidder shall provide the following: OHS Procedure and MSDS” a. Could this OHS (Occupational Health and Safety) Procedure utilize warehouse SOPs (Standard Operating Procedures) (inbound, outbound, etc.)? Which already encompass safety elements for users? b. Is MSDS (Material Safety Data Sheets) also required for all chemical substances such as reagents, consumables, etc.? |
Please refer to Section VII.3.18 for the minimum information and formatting requirements. | Bidding Procedure | Procurement Regulations | Forms |
| 12 | 2024-03-05 | 3. Based on the Bidding Form Cath Lab, Section IV, Page 68 on Functional Guarantee Form, we would like to ask your confirmation for these following points: a. Based on MoM Pre Bid Meeting CathLab from MoH, it is stated that "The functional guarantees will be specified in the device-specific excel spreadsheet for technical specifications only, as will be referred to in the bidding document." Does this mean it's not mandatory and depends on the bidding document? If so, then will the MoH provide it on the Excel template for the technical specifications of the relevant device? b. What are the scope of units that need to be included in the Functional Guarantee document? Can it be adjusted based on the characteristics of the goods? For example: only the main instruments/devices, excluding strips/reagents c. What form of value is referred to? Is it in the form of money, services, or goods? d. Besides form, is there any specific supporting document to justify the functional guarantee? |
a. Indeed, all functional guarantees are to be specified into the Excel sheet with technical specifications. b, c, and d:. The functional guarantee table has now been removed from the main bid document, with functional guarantees to be provided through the Excel sheet with technical specifications. | Bidding Procedure | Procurement Regulations | Forms |
| 13 | 2024-03-05 | 10. Based on the Bidding Form, Section IV, Page 65, paragraph 8, it is mentioned that “If there are assessed supply chain risks, the technical bid must include proposed supply chain risk management plan”, we would like to ask your confirmation for these following points: a. Is there a template provided by the Ministry of Health for the supply chain risk management plan or can we use the template from this link? https://www.cisa.gov/site b. What are the purposes and concerns of the Ministry of Health in requesting this document? For the instruments other than Cath Lab, as for supply chain risks management needs other information such as the site or final destination, when will the other bidding document be released? |
Identifying and managing supply chain risks is critical to ensure bidders can comply with the contractual terms, and the equipment will reach the facilities in time to deliver essential health services to the Indonesian people. Hence, a supply chain risk management analysis is necessary, and the bidder can provide an associated management plan in a template of their choice. The updated site or final destination (end user or hospital ) is provided in the last amendment. |
Bidding Procedure | Procurement Regulations | Forms |
| 14 | 2024-03-05 | 12. Based on Schedule of Requirements, Section VII, Page 114, it is mentioned that “the Bidder must submit 1 copy of the instruction manual (in Bahasa Indonesia and English) with the bid”. We would like to ask your confirmation for this point: a. Should this document also need to be submitted in the technical part? We have Instructions for Use (IFU) in both Indonesian and English, but not in the same document. So, can these documents be merged? Is it mandatory to have one copy? |
These can be separate documents in Bahasa Indonesia and English, and this should be submitted by successfull bidder. Amendment to Bidding documents will be issued to clarify this. | Bidding Procedure | Procurement Regulations | Forms |
| 15 | 2024-03-05 | 2. Based on the minutes of meeting for pre bid Cath Lab which was held on 1 April, it is stated on row number 4 that "The supplier’s quote includes a one-time supply of the specified quantity or a “starter kit” of consumables, followed by the committed availability of additional sets for this same quoted price per set for 5 years from commissioning, as ordered by the MOH. Also, the five_xFFFE_year equivalent value of the consumables will be used for the financial evaluation of the bid (years 6 through 10)". Does it mean that for the year 6 to 10 it is possible to have the adjustments on the price considering the inflation? |
An upfront quotation for years 6-10 is requested, with pricing which can indeed differ from the price incorporated in the bid for these consumables for years 1-5. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 16 | 2024-03-05 | 9. Based on the Bidding Form, Section IV, Page 74, for Bid Securing Declaration, we would like to ask your confirmation for these following points: a. Does it mean that in the bidding document, it will be specified whether bid security or bid securing declaration is required? b. Is bid security the same as the bank guarantee requested during the contract period? If yes, can we use the template provided on Bidding Document of Cath Lab page 171? |
a. Bid security is not required. Only Bid Securing Declration is required. Please refer to Section II BDS ITB 19.1. b. Since Bid Security is not required, Bidder should use a Form of Bid Securing Declaration provided under Section IV Bidding Forms. However, succesful bidder is required to submit performance security as per ITB 49. |
Bidding Procedure | Procurement Regulations | Forms |
| 17 | 2024-03-05 | 6. Is there any specific rule from the Ministry of Health for document naming in terms of providing the supporting document for the technical part checklist? or only need to be indexed and labeled? | Thank you for raising the question. There is no standard as such document naming may be labeled according to the tehcnical specification. | Bidding Procedure | Procurement Regulations | Forms |
| 18 | 2024-03-05 | 8. Should the subcontractors be fixed and listed for tender submission purposes? In which document we should mention the subcontractor information? As subcontractors also need to submit the Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment Performance Declaration If there are changes during the contract period for the subcontractors or even any clauses on the JV agreement, should we notify the Ministry of Health? | The bidder may propose and listed the proposed subcontractor in the bids, and these need to fully comply with SEA/SH prevention and response obligations as per ITB 32.3 and also shall not be subject to disqualification by the Bank for non-compliance with SEA/ SH obligations. The proposed subcontractor shall also meet eligibility requirement as per ITB 4. The Purchaser shall be notified of any change in subcontractor at the earliest opportunity by the Supplier. | Bidding Procedure | Procurement Regulations | Forms |
| 19 | 2024-03-05 | 14. There are several sheets on the Price Schedule Form for the financial part. Does it mean we should sum the total price from each sheet to quote the final bid price on the Letter of Bid? | The bidder will select the relevant price schedule forms under Section IV applicable to their bid. Not all forms might be relevant to each bid or bidder. | Bidding Procedure | Procurement Regulations | Forms |
| 20 | 2024-03-05 | 15. What is the performance parameter to be used by MoH when they determine a penalty to the vendor? | GCC 16.1 and GCC 27.2 specify the conditions of the penalties, their application, and cause. | Bidding Procedure | Procurement Regulations | Forms |
| 21 | 2024-03-05 | 16. How far do vendors need to cover the cost of site readiness? What consideration should be included when determining a bidding offer? (explore only for IVD) | Bidders are expected to cover the cost and price in all activities marked as 'Bidder responsibility' in the Excel sheet for technical specifications on the 'Installation activities' tab. The Purchaser will cover those costs related to the activities marked as 'Purchaser responsiblity' | Bidding Procedure | Procurement Regulations | Forms |
| 22 | 2024-03-05 | 4. Based on the Bidding Form, Section IV, Page 69 and Evaluation and Qualification Criteria, Section 3, Page 53 for Manufacturing experience and Technical Capacity, we would like to ask your confirmation for these following points: a. Is the manufacturer's capacity limited to instruments only or does it include accessories, spare parts, and consumables? b. Does the term "manufacturer" refer to the site manufacturer or the legal manufacturer? As we differentiate those terms. c. Is there a specific template for explaining the manufacturer's capacity? Is it allowed to have some modifications on the Manufacturer’s Authorization so the form will be merged with the manufacturer’s capacity information. Could you please confirm that we can use the template that has already been modified in the Appendix 1? |
a. This is limited to the main equipment (angio system) indeed. b. and c. Please refer to ITB17.2(a) as well as Section III.1(d) and (f) for the Manufacturer's requirements and authorization. The Authorization Form is referred to. |
Bidding Procedure | Procurement Regulations | Forms |
| 23 | 2024-03-05 | 11. Based on the Evaluation and Qualification Criteria, Section 3, Page 52, it is mentioned that “Specific Experience: The Bidder shall demonstrate that it has successfully and substantially completed of similar Goods and Related Services (installation) under the Contract in the following table. For a joint venture, this requirement may be met by all members combined.”. We would like to ask your confirmation for these following points: a. To confirm, so we need to develop the template that contains information (eg. the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract)) in one document or also need to attach the supporting documents? b. Does the equipment need to be exactly the same or is it sufficient if it is similar (e.g. different model but in general is the same equipment)? c. Does "experience" here include contracts for public entities only or can it also include the private contracts? d. Does the list of experience mentioned only cover a period of 1 year within the last 7 years? |
The experience applies to a minimum of one year within the last seven years, and can be any combination of public or private contracts by the bidder. Similar equipment are either single- or biplane cath labs. Details on the evidence to be submitted are provided in the Amendment to Section III, Evaluation and Qualification Criteria - Technical Part, 1(b). | Bidding Procedure | Procurement Regulations | Forms |
| 24 | 2024-03-05 | 11. Based on the Evaluation and Qualification Criteria, Section 3, Page 52, it is mentioned that “Specific Experience: The Bidder shall demonstrate that it has successfully and substantially completed of similar Goods and Related Services (installation) under the Contract in the following table. For a joint venture, this requirement may be met by all members combined.”. We would like to ask your confirmation for these following points: a. To confirm, so we need to develop the template that contains information (eg. the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract)) in one document or also need to attach the supporting documents? b. Does the equipment need to be exactly the same or is it sufficient if it is similar (e.g. different model but in general is the same equipment)? c. Does "experience" here include contracts for public entities only or can it also include the private contracts? d. Does the list of experience mentioned only cover a period of 1 year within the last 7 years? |
Previous response (May 17, 2024): The experience applies to a minimum of one year within the last seven years, and can be any combination of public or private contracts by the bidder. Similar equipment are either single- or biplane cath labs. Details on the evidence to be submitted are provided in the Amendment to Section III, Evaluation and Qualification Criteria - Technical Part, 1(b). Updated response (May 24, 2024): In addition, with regard to the evidence of specific experience, please be advised that Bidder shall continue to meet the requirement in the Bidding Document for specific experience specified in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) . However, as a proof of the compliance, the Bidder shall also provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser. A subsequent amendement of the relevant section of the bidding document will be issued to further clarify this. |
Bidding Procedure | Procurement Regulations | Forms |
| 25 | 2024-03-05 | 7. Based on the Bidding Form, Section IV, Page 70 for Bidder Information Form, It is mentioned that bidders need to attach an "Organizational chart, a list of Board of Directors, and the beneficial ownership," and once we become successful bidders, we need to provide additional information using the provided form. What does beneficial ownership mean here and as part of the submission process, how extensive of a beneficial ownership disclosure is required by the Ministry of Health? |
Thank you for raising the question. Kindly refer to the Bidding Document , Section X - Contract Forms, Page 152. The Beneficial Owner of a successful Bidder is any natural person who ultimately owns or controls the Bidder by meeting one or more of the following conditions: • directly or indirectly holding 25% or more of the shares • directly or indirectly holding 25% or more of the voting rights • directly or indirectly having the right to appoint a majority of the board of directors or equivalent governing body of the Bidder Therefore, the Beneficial Ownership Disclosure form is required as supporting documents, which should be provided by the successful bidder within eight (8) business days from the receipt of the Letter of Acceptance (please refer to ITB 48.1 for details). |
Bidding Procedure | Procurement Regulations | Forms |
| 26 | 2024-03-13 | apa sajakah kelengkapan dokumen atau persyaratan yang harus dilampirkan jika ingin menjadi peserta lelang Cathlab? | Please refer to ITB 11 on the documents comprising bid. You may also please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. The bidder may access and download bidding documents in the following link: https://link.kemkes.go.id/IntProc | Bidding Procedure | Procurement Regulations | Forms |
| 27 | 2024-03-14 | Sent Us Your bidding document in English For; (procurement of cathlab for 419 units) |
Please refer to SPN (paragraph 5). The Bidding Document can be accessed and downloaded on the following link https://link.kemkes.go.id/IntProc | Bidding Procedure | Procurement Regulations | Forms |
| 28 | 2024-03-15 | Question 1,Could you pls explain the quantity deviation? And does the technical specification table apply to other three Lots (Lot 2, Lot 3, Lot 4)? Question 2, Multiple Contracts: Is it allowable that more than one Bidder can be awarded for each Lot? |
1. Please refer to ITB.45.1 which specifies the Purchaser's right to vary quantities at time of award. The purchaser can change the quantity based on the needs. Technical specification table for single plane and biplane will be updated later after prebid meeting; 2. One lot is for one bidder in one contract. One Bidder is allowed to be awarded more than one lot as long as it meets the requirements for each lot cumulatively | Bidding Procedure | Procurement Regulations | Forms |
| 29 | 2024-03-15 | In relation to the Sihren Cathlab tender, we would like to seek your confirmation, with reference to the regulations in Indonesia, that: Any income earned by the bidders in respect of this tender is exempted from corporate income tax; and Supplies, purchases and related expenses arising from fulfilling this tender are exempted from indirect taxes, which include import duties, input / export VAT, withholding taxes, et |
Please refer to Section I (ITB 14.8 on the procedures for quoting price and ITB 34.5 for evaluation of financial part of the bid) of the issued Bidding Documents for details. | Bidding Procedure | Procurement Regulations | Forms |
| 30 | 2024-03-15 | 1. We would like to receive an official copy of all associated tender documents from MOH, as mentioned in the Specific Procurement Notice (point #5) released on 11/12 March 2024. 2. Also offered in the SPN (point #4), bidders may visit the office of the procurement committee at MOH with the address listed inside the SPN to inspect the bidding document – we plan to do that on Monday morning next week. It would also be helpful if we can pick up the copy of the bidding documents mentioned in my previous point #1 during the visit. 3. To help make this bidding process a successful procurement for all stakeholders including the World Bank, the Ministry of Health, future patients/consumers of the cathlab services in Indonesia and market bidders, we require your critical and urgent assistance to reply and share with us the corrected and unlocked/unprotected technical specification excel sheets for the cathlab (and all future equipment as well) for us to work effectively and correctly with. |
Please refer to SPN (paragraph 5). The Bidding Document can be accessed on the link https://link.kemkes.go.id/IntProc. We will upload the techncial specifications for Cath labs (single plane and biplane) after the prebid meeting, with the cells unlocked for inputs. Thank you for your responses and inputs. | Bidding Procedure | Procurement Regulations | Forms |
| 31 | 2024-03-15 | We are writing this letter to express our interest in the project of Procurement of Cathlab for 419 units that will be delivered, installed at several location including training, operational support and maintenance services with expected delivery schedule shall be within 4 years after the contract signing date. | Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. | Bidding Procedure | Procurement Regulations | Forms |
| 32 | 2024-03-15 | we are interested in participating in the Indonesian Health System Strengthening Project for Cathlab Procurement. | Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in the issued Bidding Documents. | Other | Unrelated Questions | Unrelated Questions |
| 33 | 2024-03-18 | In this reference, we kindly ask you to send us all bidding documents related to the abovementioned Request for Bids to the following e-mail address: [email protected] | Please refer to SPN (paragraph 5). The Bidding Document can be accessed on the link https://link.kemkes.go.id/IntProc | Bidding Procedure | Procurement Regulations | Forms |
| 34 | 2024-03-18 | what are the complete documents or requirements that must be attached if we want to become a Cathlab bidding participant? Kindly, please give us the information about the bidding documents or requirements in this email. | Please refer to ITB 11 on the documents comprising bid. You may also please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. | Bidding Procedure | Procurement Regulations | Forms |
| 35 | 2024-03-19 | 1. Line 118, "Detector Dimension (field of view) for Gantry, cm" under "Digital Detector Type", says: 25cm x 25cm to ≤ 30cm x 40cm. Our question is, when the size of the FPD is larger, rotating it can cover diverse examination, which is beneficial for various types of interventional surgeries and step splicing of lower limbs. We kindly ask MoH to consider removing the maximum size limit. 2. Line 192, requires dual-syringe type injector. Our question is, for Cathlab normally single-syringe will be enough, no need saline syringe, so we would like to know if this requirement can change to single-syringe injector pls? |
The detector size and injector type are determined based on the intended use of the cath labs. Bidders are therefore required to comply with the relevant mandatory criteria stipulated in the technical specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 36 | 2024-03-20 | With reference to the project in subject, Ref. No. ID-PMU SIHREN-395529-GO-RFB, as eligible and interested Bidder, our company **** hereby states its intention to participate in the above-mentioned procedure. | Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. | Bidding Procedure | Procurement Regulations | Forms |
| 37 | 2024-03-21 | In ITB 17.2(a), Manufacturer’s authorization is required. My question is: can a manufacturer authorize more than one bidder for this tender? If they do authorize more than one bidder, how will you deal with this situation? |
Indeed, manufacturers can authorize multiple bidders. The authorization is required for bids to be eligible as per the bidding documentation. | Bidding Procedure | Procurement Regulations | Forms |
| 38 | 2024-03-22 | We would like to inform you that regarding the Indonesia Health Systems Strengthening Project for Procurement of Cathlab Loan No.: 9626-ID, RFB Reference No.: ID-PMU SIHREN-395529-GO-RFB our company have interest to participate in this project. For the further information please send to our email address as follows: [email protected] |
Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. | Bidding Procedure | Procurement Regulations | Forms |
| 39 | 2024-03-26 | Request to include export control clause to comply with EU sanctions regulation | Please refer to ITB 5 regarding eligible Goods and Related Services, and ITB 4.8 regarding eligible countries of firms and individuals. | Other | Unrelated Questions | Unrelated Questions |
| 40 | 2024-03-26 | Can the specific experience requirements related to the supply and installation of similar goods and related services be satisfied by cathlabs that were deployed by other entities owned by the same corporate group as the bidder? | Only experience of the bidders who submit the bids will be considered. The experience of other firm/entity including holding company or subsidiary will not be considered unless such firm forms a joint venture in submitting the bids. Bidders are also requested to examine any potential conflict of interest situation desribed under ITB 4.2 when submitting bids. (Please refer to Section I ITB 4.2 and Section III Technical Part 1.(b)). | Bidding Procedure | Procurement Regulations | Forms |
| 41 | 2024-03-26 | Can two affiliated legal entities that are part of the same group of companies submit a bid jointly without forming a Joint Venture (JV)? | No. Any combinations of firms in a bid shall be made in the form of a joint venture. A bidder can only be either an individual firm or combinations of firms (in a form of a joint venture). Please refer to ITB 4.1 and 4.3. | Bidding Procedure | Procurement Regulations | Forms |
| 42 | 2024-03-26 | Can two affiliated legal entities that are part of the same group of companies submit a bid jointly under an unincorporated JV or contractual JV? | Yes, provided that the bidder doest not have a conflict of interest situation set out in ITB 4.2. | Contract | Contract Management | Contract |
| 43 | 2024-03-26 | For cathlabs manufactured outside the purchaser’s country, will bidders be required to have an Indonesian import license (from the Ministry of Trade) to be able to import said goods into the country? | A device specific import license is not a requirement for bidding procedure for Goods to be supplied from abroad, to be imported. Please refer to amendment to bidding documents No.1 | Bidding Procedure | Procurement Regulations | Forms |
| 44 | 2024-03-26 | Following up on the question from my last email (pursuant to the same document above, ITB Clause 7.2), we would like to please request for the offline invitations for both the pre-bid meeting @ MOH in Jakarta and the site visit @ RSUD Sayang in Cianjur on 1st and 2nd April respectively. As an interested bidder, Siemens Healthineers plan to send a team of representatives for both events next week. |
We are very thankful for your reply. The Bidding Documents that have been published are the official documentation, and will not be sent separately to individual parties as these are publicly available and freely accessible to all. Presence at the pre-bid Meeting and Site Visit are not a mandatory. We have also announced the reminder about Pre-Bid Meeting at https://ihss.kemkes.go.id/. | Bidding Procedure | Procurement Regulations | Forms |
| 45 | 2024-03-27 | Original question: Q103. Under the BDS, ITB 37.1, it is mentioned that "a margin of domestic preference may apply, as appropriate". We would like to ask how exactly the MOP would be applied or calculated by the bid evaluation. Updated question: Q103a. The wording in ITB 37.1 (Bid Data Sheet) is not clear to us: “A margin of domestic preference may apply, as appropriate.” Please confirm that the Margin of Preference concept is part of the tender. In this regard, suggested wording would be: “A Margin of domestic preference shall apply as explained in Section III”. Q103b. With reference to the RFB’s Section III – Evaluation and Qualification Criteria, Financial Part, 1. Margin of Preference (ITB 37): the evaluation of “Group B” is not clear to us. Please explain if Group B will have an advantage against Group C with regards to the 15% add-up. |
A margin of domestic preference will be applied as appropriate and in accordance with Section III. | Bidding Procedure | Procurement Regulations | Forms |
| 46 | 2024-03-28 | Section VIII – General Conditions of the Contract And Section IX – Special Conditions of the Contract We would like to clarify the following topics that have not been discussed in the GCC and SCC of the bid document: 1. At what stage would transfer of title of the equipment happen? Kindly clarify. 2. At what stage would transfer of risk in the equipment happen? We would expect upon Delivery to site. Kindly clarify. |
1. Transfer of title will be at on acceptance, testing, and full commissioning, including training. 2. Transfer of risk would be at delivery to final destination. Amendment to bidding document will be made to incorporate this provisions. |
Bidding Procedure | Procurement Regulations | Forms |
| 47 | 2024-03-28 | Page 81and Page 109 Section IV – Bidding Forms Price and Completion Schedule 1. We would to clarify if warranties for third-party components (e.g. UPS, Injectors, etc.) should be included in the warranty for maintenance and repairs? 2. Can you please confirm if bidders are allowed to add additional services on page 81 (Bid Form for Related Services) if they are not mentioned on page 109 (Schedule of Related Services if deemed necessary for the implementation of the contract? |
1. Yes, it shall be included 2. Yes, bidders are allowed to add any additional services that the bidder may require to fulfill obligation for implementing the contract. |
Bidding Procedure | Procurement Regulations | Forms |
| 48 | 2024-03-28 | Page 68 Functional Guarantees Section IV – Bidding Forms 1. Are bidders required to fill up the functional guarantee form on page 68? 2. If bidders are required to fill up the functional guarantee form, should bidders include this in the bid submission as part of the technical proposal or may this be submitted along with performance security during contract award? 3. Can you kindly clarify what specifications are considered as functional guarantees? 4. Kindly please advise how the value of the functional guarantee of goods is computed? 5. May we clarify what is the difference between the performance security and the functional guarantee? |
1, 2, 3, and 4 The functional guarantees will be specified in the Excel sheet for technical specifications only, as will be referred to in the bidding document. An amendment to the bidding document will be prepared for clarity. 5. Both performance security and functional guarantee aim to provide assurance regarding the performance of a product or services. Performance security typically refers to a financial or contractual arrangement (normally require specific percentage of contract amount to be provided by the Supplier) while functional guarantee is typically an assurance provided by manufacturer or seller or supplier regarding performance or functionality of a product/equipment/goods. |
Bidding Procedure | Procurement Regulations | Forms |
| 49 | 2024-03-28 | Page 82 Section IV – Bidding Forms Operations and Maintenance Cost We would like to clarify the following regarding the Operations and Maintenance Cost Bid Form: 1. Can you confirm that bidders are NOT required to fill up costs for activities that are ‘’Included in the bid price’’? 2. Please clarify if bidders are allowed to modify the format of the Operations and Maintenance Cost Bid Form (page 82) to accommodate requirements mentioned in the technical specifications? 3. In relation to ITB 34.6 (Evaluation Criteria), may we confirm that the life cycle cost computation for O&M will only take into account costs outside the warranty (e.g. year 6 – year 10)? |
1. Bidder are required to quote in the bid price for all costs associated to operations and maintenance during mandatory warranty period, for inclusion in the bid price 2. Bidder may modify the format of the operations and maintenance cost bid forms to reflect suitability with the proposed equipment. However, it shall include all items listed as required in the bidding documents. 3. Life Cycle Cost analysis will be done for financial costs including all costs that occur during the operations and maintenance period. |
Bidding Procedure | Procurement Regulations | Forms |
| 50 | 2024-03-28 | Page 143, Clause 36 Assignment Section VIII – General Conditions of the Contract And Section IX – Special Conditions of the Contract 1. Clause 36.1 of Section VIII prohibits either party to assign their obligations under the contract without the prior written consent of the other Party. In order to manage their working capital, can the Supplier assign its receivables and associated rights to a bank or financial institution? 2. Upon Assignment of receivables in the scenario mentioned above, the Supplier will issue a Notice of assignment to MOH. Would MOH/World bank provide Acknowledgement of such Assignment in favour of the bank or financial institution? |
1. This clause GCC 36.1 is a standard clause in contracts to ensure that both parties have control over who they are dealing with and to prevent one party from unilaterally transferring its contractual duties or benefits to a third party without the knowledge or agreement of the other party. This provision helps maintain the integrity and stability of the contractual relationship between the original parties. 2. If the Supplier is intending to obtain financial resources for, for instance, manufactured equipment and seeks to use the unpaid value of the equipment as collateral, this is supplier’s internal business and there is no need for MoH’s prior approval. Relevant clause will be amended for clarity. |
Contract | Contract Management | Contract |
| 51 | 2024-03-28 | 1. For the delivery date, the form in Cathlab bidding document Section IV – Bidding Form page 78 allows the Bidder to quote the delivery date. Does this mean bidder could set our own leadtime? | Bidder is requested to propose their own delivery schedule in compliance with delivery schedule as indicated in the bidding documents indicate the proposed delivery schedule. | Bidding Procedure | Procurement Regulations | Forms |
| 52 | 2024-03-28 | 2. In the section I – Instruction for Bid Point D. Submission of Bids, number 21 regarding Sealing and Marking of Bids, the Bidder would like to clarify on the following items: a. what type of sealing needed to be used? b. what type of envelope needed to be used, considering the possibility of very thick documents submitted? |
Any kind of seal that can cover the bids (Technical and Financial parts) by providing infromation as stipulated in ITB 21.4 | Bidding Procedure | Procurement Regulations | Forms |
| 53 | 2024-03-28 | Page 155, GCC 16.1 Payment for Goods Section VIII – General Conditions of the Contract and; Section IX – Special Conditions of the Contract 1. For Goods Supplied from abroad, the payments for the Foreign Currency portion will be made over various milestone as defined in GCC 16.1. Is our understanding correct that the IDR portion of the payments will not follow the various milestones but would be made in full within 30 days of Delivery and Installation of the equipment? 2. How will MOH/World bank provide acceptance and release payment on invoices? Would the acceptance and payments be released on a batch of equipment / monthly / quarterly basis or would the acceptance and payments be released per equipment? |
1. The payment will be made as per Payment Terms as stipulated in SCC 16.1 based on currency in the bid price and contract, which includes payments in local currency 2. Payment will be made by MoH as per Payment Terms in the contract based on delivered equipment, with an amendment to the bidding document prepared to reflect monthly invoicing for pre-commissioning milestones and six-monthly invoicing throughout the post-commissioning period of equipment. | Contract | Contract Management | Payment Term |
| 54 | 2024-03-28 | 3. In the SPN for Cathlab number 7, it is stated that the financial part envelope shall be written as “SECOND ENVELOPE: FINANCIAL PART” however, in the Bidding Document Section I – Instructions to Bidders page 28 number 25.5, it is stated the envelope shall be marked “Financial Part”. Which one should we follow? | It shall be marked as "Financial Part" as indicated in ITB 25.6 | Bidding Procedure | Procurement Regulations | Forms |
| 55 | 2024-03-28 | 4. The bidder requests for all form that has to be completed to be provided in editable formats such as Word or Excel file. This is to ensure that the Bidder doesn’t make any grammar/spelling/format mistakes during conversion from the current pdf to editable formats. | The Excel file on tecnical specification is provided to all bidders, and will be updated following vendor feedback received in the wake of the pre-bid meeting. Bidder is requested to submit the bids including price schedules as per the format provided in bidding documents and excel sheet | Bidding Procedure | Procurement Regulations | Forms |
| 56 | 2024-03-28 | Page 159 GCC 27.2 Section IX – Special Conditions of the Contract SCC 27.2 mentions that manufacturers may opt to split the O&M invoice into notional capital and operational line item. Can you please provide a definition for notional capital and operational line item in this context? |
The contract conditions as designed already specify that the “maximum penalty during Operational support and Maintenance phase upon acceptance will not exceed 25% of Unitary Contract Value for the entire lot.” We refer to the commitment to the Payment Terms specified in the bidding documents for these notional line items. Please be advised that the World Bank and other MDBs is not part of the contract. | Contract | Contract Management | Contract |
| 57 | 2024-03-28 | Page 78 Section IV – Bidding Forms Price Schedule Forms for Goods Manufactured Outside the Purchaser’s Country, to be imported Column 9: Unit Price DDP net of custom duties and import taxes. The header of column 9 mentions “Unit Price DDP net of Custom Duties and Import Taxes, inland transportation and other services required in the Purchaser’s country to convey the goods in their final destination.” However, the body on column 9 only requires bidders to put DDP price net of custom duties and import taxes. 1. Can you clarify which one should be followed given the discrepancy? 2. Can you confirm if our understanding is correct that it should be DDP price net of custom duties and import taxes but inclusive of inland transportation and other services required in the Purchaser’s country to convey the goods in their final destination? As per ITB 34.5 we understand that the Purchaser’s evaluation of the Bid will exclude and not take into account customs duties and other import taxes levied on the imported Good, sales and other similar taxes, which will be payable in the case of Goods manufactured outside the Purchaser’s country. It will therefore be helpful for the MoH to easily refer to DDP price net of custom duties and import taxes but inclusive of inland transportation and other services required in the Purchaser’s country to convey the goods in their final destination. |
1. In the Price Schedule for goods to be imported, column 9 second row shall also read “Unit Price DDP net of Custom Duties and Import Taxes, inland transportation and other services required in the Purchaser’s country to convey the goods in their final destination.” An amendment to this effect will be prepared. 2. It shall be DDP price net of custom and import duties and land transportation. However, bid price shall include land transportation including othe related services. For the porpose of evaluation, taxes and duties will be excluded. | Bidding Procedure | Procurement Regulations | Forms |
| 58 | 2024-03-28 | Page 78 Section IV – Bidding Forms Price Schedule Forms for Goods Manufactured Outside the Purchaser’s Country, to be imported Unit Price DDP (column 6,9,10): 1. Can you confirm if third-party components (e.g. UPS, Injectors, etc.) should be included as part of the Unit Price DDP? 2. Can you kindly clarify if the DDP price should or should not include cost for Related Services as indicated on page 81 (Price and Completion Schedule – Related Services) and page 109 (List of Related Services and Completion Schedule)? Related services mentioned on page 81 and 109 include: • Room Readiness and Pre-installation services (1 per unit) • User training and Operational Support (2 per unit) • Warranty for Maintenance and Repairs (5 years) + 2 years as per rated criteria (orange) in the technical specification • Proprietary Consumable (5 years) • Any software and hardware updates including for telemedicine, AI, audiovisual, and privacy and security modalities |
1. Indeed, all components are to be incorporated as such 2. DDP price should not include related services. Related services should be quoted in different table as provided in bidding documents |
Bidding Procedure | Procurement Regulations | Forms |
| 59 | 2024-03-28 | Page 44 Section II – Bid Data Sheet (BDS) ITB 7.1 Email for Clarification Purpose Can you kindly confirm officially in writing what email address should bidders use in sending clarification letters? If [email protected] should be used, we kindly request an addendum to the bid document to clarify. |
The correct email address is [email protected]. This change will be incorporated through an amendment to the bidding documents, which will be provided to all bidders and uploaded onto MoH’s dedicated website for the Project. | Bidding Procedure | Procurement Regulations | Forms |
| 60 | 2024-03-28 | Page 75 Section IV – Bidding Forms Letter of Bid – Financial Part 1. Can you please provide a formula on how the total price for the Letter of Bid – Financial Part is computed? 2. Please confirm if the total price indicated in the Letter of Bid is equivalent to the Bid Price indicated in ITB 34 (Evaluation of Financial Parts)? 3. If a bidder is submitting a bid for more than 1 lot, is the bidder required to prepare one letter of bid per lot? |
1 & 2. The bid prices quoted by the bidders shall be in accordance with ITB 14 while for the purpose of financial part evaluation, it refers to ITB 34 3. If the bidder intends to submit a bid for more than one lot, the bidder shall prepare one letter of bids indicating total bid price for each lot. |
Bidding Procedure | Procurement Regulations | Forms |
| 61 | 2024-04-04 | Referring to the RFB’s Section VII – Schedule of Requirements, it has been mentioned in at least 4 different areas within this part of the document on the topic of “210 days” for delivery and installation. Within the same section, there is a table of hospitals list that includes delivery requirement in 2024 as well as the mention of “Earliest Delivery Date” to be “December 2024” across all tender lots. May we please clarify, if the earliest delivery date would be adjusted according to the requirement to “supply, install and complete the commission of the room related to this equipment incorporating a turnkey service within the determined delivery and installation period of 210 days from the date of contract award and from the subsequent dates of notification for each staggered delivery batch.”? Depending on when the contract award will be signed with the winning bidder, at earliest between May to June 2024 as bid submission is on 15 May 2024, the earliest delivery can only be January 2025 in view of the “210 days” requirement. |
The 210 days commence at the time of contract signing for delivery and installation, and upon receiving the list of facilities meeting the readiness criteria from MoH at least on an annual basis. The 210 days are therefore adjusted to the contract signing date and for each batch to be installed and commissioned indeed. However, the bidder may deliver the equipment earlier than 210 days from contract signing. | Bidding Procedure | Procurement Regulations | Forms |
| 62 | 2024-04-04 | Install similar cathlab equipment. We do have experience to supply and install Digital X-Ray Angiography System, and also we have experience in Mobile X-Ray C-arm Unit for Fluoroscopy and Radiography (brief as "X-Ray C-Arm") which is equipped in cathlab. My quesion: Is this kind of X-Ray C-Arm deemed to be Specific Experience? |
Similar experience means for cathlab equipment as indicated in Section III Qualification requirement point (b) | Bidding Procedure | Procurement Regulations | Forms |
| 63 | 2024-04-18 | We note that fairness and transparency of information are of paramount importance to the Ministry of Health, which benefits from the support of an external, independent Probity Assurance Provider throughout the bidding process. As such, we look forward to receiving clear answers, guidance and feedback urgently from MOH/World Bank for all questions/input sent so far to help make the tender a successful process for Indonesia and all stakeholders. | These clarifications have been provided as soon as available to all interested parties publicly during formal events and on the MoH's dedicated website for the Project (https://ihss.kemkes.go.id/), and the MoH will continue to do so moving forward. | Bidding Procedure | Procurement Regulations | Forms |
| 64 | 2024-04-18 | Would like to seek clarification on below regarding SIHREN cathlab tender : If there is any relocation of factory (ie from one country to another country) in the middle of the contract period with the same product/type, same specification, and same certification (CE Mark/ FDA), is this allowed in the future? |
As stipulated in the bidding document, all goods and materials to be incorporated in the goods must be new, unused, and of the most recent or current models and must incorporate all recent improvements in design and materials, unless provided for otherwise in the contract. This is irrespective of the location where the offered equipment is produced and this manufacturing location can therefore change as long as the supplier (either as manufacturer or sole agent/distributor/principle) could meet all qualification requirements. | Bidding Procedure | Procurement Regulations | Forms |
| 65 | 2024-04-19 | 3. How is the mechanism of the Import Duty and Tax Exemption for this projects, in regards to the Import Clearance Process at Customs system? For the 3rd Party items ( i.e : Injector , UPS , Surgical light, etc ) - where the AKL is already held by distributor in country, can the Duty and Tax Exemption also applied if the importation is consolidated at the bidder’s factory? |
Taxes and duties exemption shall only be apply to the main Supplier or JV who signs the contract, but not the subcontractor. MoH will provide master list of imported equipment as stipulated in the contract. | Contract | Contract Management | Taxes |
| 66 | 2024-04-19 | 1. In response to the requirement for specific experience under the Technical Part: a. Please confirm if an excel list (and a statement letter) containing the detailed requested information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, etc – will be sufficient to fulfil the requirement? We attach a sample of the list for this purpose [LINK] b. Please confirm if copy of contracts are not required as contracts with customers are highly confidential in nature and that the Bidder has a very strict policy in treating confidential information. Please kindly find attached the Confidentiality Policy of Company ([NAME] as global company) and Regulation of Contract in Indonesia since the information belong to both parties (Company and Customer). |
the Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. The documentary evidence shall contain at minimum a copy of the relevant pages of the signed contract providing the above requested information. An amendement of bidding document to the relevant section was already issued to clarify this. |
Bidding Procedure | Procurement Regulations | Forms |
| 67 | 2024-04-19 | 2. Cathlab shipment and its accessories will be sourced from few different factories (i.e: supporting accessories like Hemodynamic Monitor is coming from different factory). Will the import duty and tax exemption be applicable too for these accessories shipped partially? |
The full list of equipment and accessories that are exempted from customs duties and taxes will be prepared by MoH and shared by the relevant authorities, and will apply independently of the vendor. | Bidding Procedure | Procurement Regulations | Forms |
| 68 | 2024-04-19 | XXX is strongly committed to the SIHREN project and would like to express our appreciation for efforts by the World Bank and Ministry of Health to engage potential vendors at the multiple market sounding and vendor conferences. These are crucial to better understand project requirements. I am writing to you now regarding the ongoing tender for cathlab systems and to seek your consideration for an extension of the deadline for submission of bids. A tender of this size, paired with performance related KPIs that include a delivery schedule over four years, room preparation responsibilities, and sizeable supply of third-party accessories require vendors to be thorough in preparation. Consequently, clarity on the bid requirements is critical so that we are in a position to provide the most suitable and competitive offer. We note that to-date, questions submitted via the email address provided or raised during the recent pre-bid meeting on April 1st, which would impact price calculations and the scope of offer remain largely unanswered. We completely understand that the World Bank/MOH may require more time to study and respond to them. As such, we would appreciate if an early decision ahead of the deadline could be made on any extension, taking also into consideration the additional time required to tweak our submissions based on the World Bank/MOH’s responses. It typically takes vendors about four weeks to do this, given the sheer number of individuals involved in this large project across different time zones. We appreciate your kind consideration and look forward to your response on the above. Please direct your reply and any queries to XXX (XXX). |
Many thanks for this suggestion, MoH has considered this request and extended the bid submission period refer to Addendum No.1 Dated: April 30, 2024 | Bidding Procedure | Procurement Regulations | Forms |
| 69 | 2024-04-19 | 1. In response to the requirement for specific experience under the Technical Part: a. Please confirm if an excel list (and a statement letter) containing the detailed requested information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, etc – will be sufficient to fulfil the requirement? We attach a sample of the list for this purpose [LINK] b. Please confirm if copy of contracts are not required as contracts with customers are highly confidential in nature and that the Bidder has a very strict policy in treating confidential information. Please kindly find attached the Confidentiality Policy of Company ([NAME] as global company) and Regulation of Contract in Indonesia since the information belong to both parties (Company and Customer). |
Previous Response (May 17, 2024): The Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. The documentary evidence shall contain at minimum a copy of the relevant pages of the signed contract providing the above requested information. An amendement of bidding document to the relevant section was already issued to clarify this. Updated response (May 24, 2024): Bidder shall continue to meet the requirement in the Bidding Document for specific experience specified in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) . However, as a proof of the compliance, the Bidder shall also provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser. A subsequent amendement of the relevant section of the bidding document will be issued to further clarify this. |
Bidding Procedure | Procurement Regulations | Forms |
| 70 | 2024-04-22 | Subject : Registration to participate as Bidder in the Bidding Process for Indonesia Health Systems Strengthening. Project Procurement of Cathlabs. The reference number of the Request for Bids (RFB) is : ID-PMU SIHREN-395529-GO-RFB In connection with the Publication of Invitation to Indonesia Health Systems Strengthening. Project Procurement of Cathlabs. The reference number of the Request for Bids (RFB) is : ID-PMU SIHREN-395529-GO-RFB. With this letter, we Company name : XXX Address : XXX Email : XXX Submit application for our company’s registration as bidder in the Bidding Process for Indonesia Health Systems Strengthening - Project Procurement of Cathlabs as the reference number of the Request for Bids (RFB) is : ID-PMU SIHREN-395529-GO-RFB. Thank you for considering our application. We await your sending us a Registration Receipt in return and appreciate your cooperation |
Please do formally submit the bids as per the guidelines in the bid documentation by the formal bidding deadline. | Bidding Procedure | Procurement Regulations | Forms |
| 71 | 2024-04-23 | Section III – Page 57 Evaluation of Financial Part with Margin of Preference (ITB 37) - We understand that a margin of domestic preference will apply in this RFB (ITB 37). Kindly clarify how Bids will be classified as part of Group A, B, or C, given that the Bid requires several components and accessories that are not part of the main Cathlab equipment. Examples of these are the Uninterrupted Power Supply, Injector, and Consumables. 1. Can you please confirm if the basis on determining a Bid’s domestic preference classification is only the origin of the main Cathlab equipment as per Section VII – Schedule of Requirements? 2. In the case of a Bid that contains Cathlab equipment that is manufactured outside Indonesia, and yet to be imported into Indonesia, but offers accessories such as Uninterrupted Power Supply and Injectors that are manufactured locally in Indonesia, will the Bid be considered under Group A/B or Group C? 3. Can you please confirm that consumables are not part of the consideration for the margin of preference? We noted that the price schedule for related services including consumables is separate to the price schedule for equipment (group A, B, or C). |
1. The classification applies to all main equipment under the bid; 2. As per 1., this classification applies to the main equipment only to be procured under the bid; 3. No, consumables are not part of this consideration of domestic preference. |
Bidding Procedure | Procurement Regulations | Forms |
| 72 | 2024-04-23 | Section VII, Page 114 and Page 120 Operators Manual and Service Manual Can you please clarify if Bidders are required to submit the operators manual (in Bahasa and English) and the service manual (in Bahasa and English) in its Bid? On page 114 (Technical Specification, Item 5 Documentation) it is specified that a bidder must submit 1 copy of the instruction manual (in Bahasa Indonesia and English) with the bid. It also specifies that the Bidder shall provide the technical documentation for performing maintenance and operating repair of the supplied Goods by the technical staff of the Consignee and/or end-users. On page 120, however, it is mentioned that the operators manual and service manual are to be provided only by the successful bidder |
This is only to be provided by the successful bidder. Omission of this form will not be subject for rejection of bid. The relevant provisions will be amended accordingly. |
Bidding Procedure | Procurement Regulations | Forms |
| 73 | 2024-04-23 | Section III – Page 57; Evaluation of Financial Part with Margin of Preference (ITB 37) - In case the margin of preference is applicable to components and accessories that are not part of the main Cathlab equipment: 1. Does the margin of preference apply to all the goods offered in the Bid (including equipment manufactured outside Indonesia)? 2. Are the components and accessories that are not part of the main cathlab equipment included in the computation for Group A for which labor, raw materials are from within the Purchaser’s Country account for more than thirty (30) percent of the DDP price? |
1. The margin of domestic preference applies to the main equipment (cath lab) only; 2. No, given only the main equipment is considered for domestic preference. |
Bidding Procedure | Procurement Regulations | Forms |
| 74 | 2024-04-23 | Section VII, Page 114 Documentation - On page 115, Section VII, Technical Specification, Item 5 (Documentation), it is mentioned that “the Bidder is required to state the list and content of documentation to be provided together with the Goods. All documentation shall be in Bahasa and English. All tags/labels on the equipment shall be in Indonesian and English clearly indicating Manufacturer’s name and country of origin”. Can you please clarify if this means that Bidders need to draft a statement listing all documentation that will be included with the delivery of the equipment? Or shall said statement be included in the bid? Our understanding is this is an enumeration of documents that are accompanied with the equipment at the time of delivery. |
This is only to be provided by the successful bidder. Omission of this form will not be subject for rejection of bid. The relevant provisions will be amended accordingly. |
Bidding Procedure | Procurement Regulations | Forms |
| 75 | 2024-04-23 | Section IX – Special Conditions of the Contract Page 155 Payment Terms GCC 16.1 - Can you please clarify what is the Payment Term for consumables? Will it follow the same payment scheme as the main Cathlab equipment or will it be linked to different contractual terms? The Payment Terms specified on page 155, Section IX – Special Conditions of the Contract does not clearly indicate the terms of acceptance and payment for consumables. | The cost for the starter kit of consumables will be part of the contract, while the purchaser reserves the right to procure additional sets of consumables for the quoted price by the bidder within the next 5 years on an as-needs basis, with payment for these sets happening upon delivery of the sets to the purchaser. | Bidding Procedure | Procurement Regulations | Forms |
| 76 | 2024-04-23 | ITB 11 – Page 14 Documents Comprising the Bid Financial and Technical Envelope - If a Bidder intends to submit a Bid for more than 1 lot, can you please clarify the following: 1. Please confirm if the bidder is only required to submit two envelopes? This means a single financial envelope will contain the price schedules for all the lots the bidder is bidding on, and a single technical envelope will contain one set of documents that are applicable to all lots the bidder is bidding on. 2. Alternatively, will the bidder submit 2 envelopes for each lot that it bids on? This will mean that bidding for 4 lots will require a total of 8 envelopes (4 economic envelopes and 4 technical envelopes). 3. Please also clarify if only one letter of bid is required when a bidder bids on multiple lots? |
Below are the answers to your questions: 1. No 2. Yes 3. Yes Bidder should only use one Letter of Bid (for each Technical Part and Financial Part) if the Bidder wishes to bid for one or several lots (contracts). If the bidder either as sole bidder or in the form of JV submit the bid for more than one lot with different JV member, then letter of bid as well as technical and financial part shall be submitted separately. |
Bidding Procedure | Procurement Regulations | Forms |
| 77 | 2024-04-24 | Documentary Evidence: Copy of Signed Customer Contracts Addendum No: 1 Dated: April 30, 2024 Item 7, Page 4 It is our intention to fully abide by the requirements of the Ministry of Health, however, we would like to respectfully bring to your attention that the new requirement introduced in the addendum (dated April 30, 2024) requiring Bidders to provide copies of signed customer contracts puts the bidders at risk of breach of contract. 1. Confidentiality and Legal Ramifications: Due to contractual confidentiality obligations, which are customary practice in this field of business, Bidders are legally bound to keep information such as the name of customers and contract prices confidential without prior and written consent from our customers. Sharing this information without consent puts Bidders at risk for breach of contract. 2. Consent from Customers: Our firm is willing to work with the MoH Indonesia in securing consent from our customers. Once consent is received, we are pleased to share the contract information as requested. We would like to highlight however, that some customers may be reluctant or unwilling to give their consent which is not within the control of the bidder. Furthermore, securing consent from customers covering the requisite 126 references will be a time-intensive undertaking, given the involvement of multiple layers of senior management and legal departments within those organizations. 3. Limited time before bid deadline: There is less than 1 month before the bidding deadline, which is currently 30 May 2024. Though we are making progress, securing consent from customers for 126 contracts may not be logistically feasible within the remaining time prior to the deadline. Given the challenges relating to sharing such a large number of confidential contracts in a very short timeframe, we respectfully raise the following questions for the MoH’s consideration: In addition to contracts, may bidders be able to substantiate their reference systems using alternative less commercially sensitive documents (e.g. certificate of project acceptance)? Approval to share less commercially sensitive documents may be easier to secure, and such documents can demonstrate the bidders’ proven track record. We would like to respectfully request the MoH to re-consider and remove the requirement to disclose previous contract amounts. We strongly believe the requirement for a significant reference install base is more than enough to demonstrate technical capabilities. The requirement for previous contract values only complicates the acquisition of consent from other customers to disclose confidential information. We believe the combination of 1) allowing the use of less commercially sensitive documents and 2) allowing the bidders to submit documentary evidence without the contract price, will support MoH’s need for verifiable information while keeping within the ideal timeline for implementation for the SIHREN project. |
Previous Response (May 17, 2024): The requested information is not unusual and will serve as core and needed evidence that indeed the bidder possesses the required minimum experience. Updated response (May 24, 2024): Bidder shall continue to meet the requirement in the Bidding Document for specific experience specified in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) . However, as a proof of the compliance, the Bidder shall also provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser. A subsequent amendement of the relevant section of the bidding document will be issued to further clarify this. |
Bidding Procedure | Procurement Regulations | Forms |
| 78 | 2024-04-24 | 1)ls it mandatory to get the JV agreement notarized? 2) To demonstrate the Specific Experience, can we just submit a document which indicate the required detailed contract information ? if it is it mandatory to provide the copies of the contracts, it will involve too much works, and also some confidential information. |
Previous Response (May 17, 2024): 1. No, as long as the bidder can demonstrate the documented establishment of the JV with all JV members that are jointly and severally liable. 2. In order to demonstrate it meets the experience requirement at minimum, the Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. The documentary evidence shall be copy of the relevant pages of the signed contract providing the above requested information. MoH guarantees that it shall keep confidential, all documents, data, and other information furnished directly or indirectly by the bidder in connection with its bid. MoH has the right to carry out due diligence on authenticity and validity of all information provided by the bidders. Updated response (May 24, 2024): Bidder shall continue to meet the requirement in the Bidding Document for specific experience specified in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) . However, as a proof of the compliance, the Bidder shall also provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser. A subsequent amendement of the relevant section of the bidding document will be issued to further clarify this. |
Bidding Procedure | Procurement Regulations | Forms |
| 79 | 2024-04-24 | 1) If bid submitted by consortium, can Bid-Securing Declaration be in the name of leading party/ main bidder to the consortium that submits the Bid? 2) Proposed accessories and price (5 years binding) Form is missing in the Technical Specification. However, we have noticed this template is in the MRI Technical Specification, can we use that template? Thank you. 3) Regarding Functional Guarantees Form, how shall we fill this form? Is it acceptable if we fill the left column of the table according to the the requirements specified in the Technical Specification and fill our response in the right column,? Which might be as the same as the Technical Specification form, thank you. |
1. In case of JV/Consortium, the Bid-Securing Declaration must be in the name of all members to the Joint Venture/Consortium that submits the Bid; 2. This form is included in the technical specifications in Excel format, in the 'Proposed Consubmables and Price' tab; 3. Please review the proposed amendment to the Functional Guarantees form, which stipulates this is incorporated as part of the technical specifications in Excel format. | Bidding Procedure | Procurement Regulations | Forms |
| 80 | 2024-04-24 | Q126. With reference to Section IV - Bidding Forms, Price Schedule Forms: Can the World-Bank/MOH please advise for bidders who have more than one global manufacturing sites and may have already imported quantity in Indonesia for the offered product, based on the description of the 3 different Price Schedule forms (i.e. to be imported, already imported and locally made), would/should more than 1 pricing schedule form need to be filled according to the different circumstance of the product offered for the bid in every individual tender lot? |
Each bid for each lot is independent, the bidder is requested to fill in the price schedules according to the offered Goods (manufactured outside Purchaser Country-to be imported or already imported, or manufactured in the Purchaser Country). Therefore, for any single lot bid, more than one price schedules can be filled-in depending on the source of the Goods offered. | Bidding Procedure | Procurement Regulations | Forms |
| 81 | 2024-04-24 | 1)ls it mandatory to get the JV agreement notarized? 2) To demonstrate the Specific Experience, can we just submit a document which indicate the required detailed contract information ? if it is it mandatory to provide the copies of the contracts, it will involve too much works, and also some confidential information. |
1. No, as long as the bidder can demonstrate the documented establishment of the JV with all JV members that are jointly and severally liable. 2. In order to demonstrate it meets the experience requirement at minimum, the Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. The documentary evidence shall be copy of the relevant pages of the signed contract providing the above requested information. MoH guarantees that it shall keep confidential, all documents, data, and other information furnished directly or indirectly by the bidder in connection with its bid. MoH has the right to carry out due diligence on authenticity and validity of all information provided by the bidders. |
Bidding Procedure | Procurement Regulations | Forms |
| 82 | 2024-04-26 | 1) In tender document, it indicates "The Bidder shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the Goods during the period specified in the BDS following commencement of the use of the goods by the Purchaser." Does it refer to Proposed Spare Parts/ Accessories (5 years) or you want us to submit a statement containing above-mentioned information ? And may I assume such document shall be submitted as the Financial Part ? Because according to the tender document, it says "Technical Part shall not include any financial information related to the Bid price. Where material financial information related to the Bid price is contained in the Technical Part the Bid shall be declared non-responsive. " |
Thank you for raising the question. Regarding the statement it is correct that it should refer to Section I - ITB 16.4 , Section IV Technical Part and Technical Bid Checklist. Therefore these requirements are included as Technical Part. It should be prepared in consistency with Section VII Technical Specifications and specified in this link https://ihss.kemkes.go.id/naskah/announcement point 4 Technical Specification. These documents are included as Technical Part of the Bid with exception of Proposed Consumables and Price ( 5 Years) and Proposed Post Warranty, Maintanance Service Contract ( Year 6 to 10). One envelope shall contain only information relating to the Technical Part and the other, only information relating to the Financial Part. The Financial part of the bid includes Letter of Bid - Financial Part, Price Schedule Forms, Price and Completion Schedule - Related Services, Recurrent Costs Operation and Maintanance, including Proposed Consumables and Price ( 5 Years) and Proposed Post Warranty, Maintanance Service Contract ( Year 6 to 10) listed in the Section VII Technical Specifications and specified in the relevant table of the Excel of Spreedsheet. |
Bidding Procedure | Procurement Regulations | Forms |
| 83 | 2024-04-26 | 1. [Firm name] would like to clarify with regards to Section III – Evaluation and Qualification Criteria pg 53. Within e-Catalogue transaction, the End-Customer will purchase to Penyedia/Supplier and the Penyedia/Supplier will choose a Distributor to execute the work. The Distributor will have the contract with the End-Customer. From the above description, there are multiple scenarios possible in the scope of work (shown in the below table) between Penyedia/Supplier and Distributor, in providing Goods to End-Customer. Within these multiple scenarios, can each Penyedia/Supplier and Distributor use this experience to show and comply to the above requirement in the tender document? Or only one between Penyedia/Supplier or Distributor can claim this experience to show and comply to the above requirement in the tender document? If only one, which one can claim the experience from each of the options below? To further clarify our question, below is an example of our question. We have End-Customer A, Penyedia/Supplier B, and Distributor C. End-Customer A, purchase 10 sets of Cathlab from Penyedia/Supplier B. Penyedia/Supplier B will then appoint Distributor C using either option 1, 2, or 3 from the below table. Distributor C will have the contract with End-Customer A. Will Penyedia/Supplier B able to claim the experience of 10 sets of Cathlab or the experience will be with Distributor C? Or can both Penyedia/Supplier B and Distributor C claim the experience of 10 sets of Cathlab? |
The procurement of cath labs will not be done through e-Catalogue, but through international open competitive bidding using World Bank Procurement Regulations. Only the experience of the bidder or member of JV (in case of JV, but not subcontractor) will be considered. Please refer to Section III point 1 (b) where the bidder is requested to furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. The documentary evidence shall contain at minimum a copy of the relevant pages of the signed contract providing the above requested information. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 84 | 2024-04-26 | 2. In the technical specification documents, the bidders are required to provide a list of Installed Base of the specific model. At the same time, the bidding document in page 114 Section VII – Schedule of Requirements states Bidder must quote with “the most recent or current models”. If the model to quote is: a. newly launched with no prior model, will a notice of newly launch model be acceptable in place of Install Base list? b. Newly launch version of a previous model, will the Bidder able to provide with previous model Install Base? |
Thank you for raising the question. Kindly refer into this link https://ihss.kemkes.go.id/naskah/announcement point 4 Technical Specification, Proposed Device Information which provide Model Name, Year of 1st Production for Model Proposed. | Bidding Procedure | Procurement Regulations | Forms |
| 85 | 2024-04-26 | 1. [Firm name] would like to clarify with regards to Section III – Evaluation and Qualification Criteria pg 53. Within e-Catalogue transaction, the End-Customer will purchase to Penyedia/Supplier and the Penyedia/Supplier will choose a Distributor to execute the work. The Distributor will have the contract with the End-Customer. From the above description, there are multiple scenarios possible in the scope of work (shown in the below table) between Penyedia/Supplier and Distributor, in providing Goods to End-Customer. Within these multiple scenarios, can each Penyedia/Supplier and Distributor use this experience to show and comply to the above requirement in the tender document? Or only one between Penyedia/Supplier or Distributor can claim this experience to show and comply to the above requirement in the tender document? If only one, which one can claim the experience from each of the options below? To further clarify our question, below is an example of our question. We have End-Customer A, Penyedia/Supplier B, and Distributor C. End-Customer A, purchase 10 sets of Cathlab from Penyedia/Supplier B. Penyedia/Supplier B will then appoint Distributor C using either option 1, 2, or 3 from the below table. Distributor C will have the contract with End-Customer A. Will Penyedia/Supplier B able to claim the experience of 10 sets of Cathlab or the experience will be with Distributor C? Or can both Penyedia/Supplier B and Distributor C claim the experience of 10 sets of Cathlab? |
Previous Responses (April 26, 2024): The procurement of cath labs will not be done through e-Catalogue, but through international open competitive bidding using World Bank Procurement Regulations. Only the experience of the bidder or member of JV (in case of JV, but not subcontractor) will be considered. Please refer to Section III point 1 (b) where the bidder is requested to furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. The documentary evidence shall contain at minimum a copy of the relevant pages of the signed contract providing the above requested information. Updated response (May 24, 2024): In addition, with regard to the evidence of specific experience, please be advised that Bidder shall continue to meet the requirement in the Bidding Document for specific experience specified in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) . However, as a proof of the compliance, the Bidder shall also provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser. A subsequent amendement of the relevant section of the bidding document will be issued to further clarify this. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 86 | 2024-04-26 | 3. In regards to the Specific Experience in page 52 Section III – Evaluation and Qualification Criteria, Bidders are allowed to use experience in providing similar Goods and Related Services. Can the MOH define what is the scope of similar Goods? (e.g. Cathlab Bi-plane can be counted as experience for Cathlab Single-plane as they are both Cathlab) 4. Regarding Tax- and Duty-Free exemption, will future purchase and deliveries of spare parts during Operation & Maintenance phase also be exempted? 5. In the technical specifications, it is required that Bidders ensure >95% Uptime Guarantee of the equipment. |
3. Indeed, cath labs either single- or biplane can be used as relevant similar experience. 4. This exemption also applies to future purchase and deliveries 5. 95% uptime guarantee at the lot level for each 6-month period is required indeed, with penalties applied as per GCC27.2 in case of non-compliance. |
Bidding Procedure | Procurement Regulations | Forms |
| 87 | 2024-04-26 | 2) Additionally, 2 templates drafted in Technical Specifications are Excel Proposed Consumables and Price Proposed Post Warranty Service , shall they also be submitted as the Financial Part since it also includes some financial information. | As explain above it shall be included as Financial Part of the Bid. | Bidding Procedure | Procurement Regulations | Forms |
| 88 | 2024-05-13 | Regarding the payment, it says "On Shipment: Twenty-five (25) percent of the Unitary Contract Price of the quantity of Goods shipped shall be paid through irrevocable confirmed letter of credit opened in favor of the Supplier in a bank in its country, upon submission of documents specified in GCC Clause 13. (iii) On Acceptance," Could you please share the information in advance that which issuing bank will MOH use to issue the letter of credit? And please share its swift code too, thank you |
Payment of the Contract will be done by the World Bank and AIIB through a Direct Payment mechanism. The transfer will be made directly to the Supllier's designated account through irrevocable confirmed letter of credit opened in favor of the Supplier in a Bank in its country. | Bidding Procedure | Procurement Regulations | Forms |
| 89 | 2024-05-13 | In tender document, it indicates "The Bidder shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the Goods during the period specified in the BDS following commencement of the use of the goods by the Purchaser." 1) Does it refer to Proposed Spare Parts/ Accessories (5 years) or you want us to submit a statement containing above-mentioned information ? And may I assume such document shall be submitted as the Financial Part ? Because according to the tender document, it says "Technical Part shall not include any financial information related to the Bid price. Where material financial information related to the Bid price is contained in the Technical Part the Bid shall be declared non-responsive. " 2) Additionally, 2 templates drafted in Technical Specifications are Excel Proposed Consumables and Price Proposed Post Warranty Service , shall they also be submitted as the Financial Part since it also includes some financial information. |
Thank you for raising the question. Regarding the statement it is correct that it should refer to Section I - ITB 16.4 , Section IV Technical Part and Technical Bid Checklist. Therefore these requirements are included as Technical Part. It should be prepared in consistency with Section VII Technical Specifications and specified in this link https://ihss.kemkes.go.id/naskah/announcement point 4 Technical Specification. These documents are included as Technical Part of the Bid with exception of Proposed Consumables and Price ( 5 Years) and Proposed Post Warranty, Maintanance Service Contract ( Year 6 to 10). One envelope shall contain only information relating to the Technical Part and the other, only information relating to the Financial Part. The Financial part of the bid includes Letter of Bid - Financial Part, Price Schedule Forms, Price and Completion Schedule - Related Services, Recurrent Costs Operation and Maintanance, including Proposed Consumables and Price ( 5 Years) and Proposed Post Warranty, Maintanance Service Contract ( Year 6 to 10) listed in the Section VII Technical Specifications and specified in the relevant table of the Excel of Spreedsheet. 2. As explain above it shall be included as Financial Part of the Bid. |
Bidding Procedure | Procurement Regulations | Forms |
| 90 | 2024-05-14 | In case the bidder is a manufacturing company (Principal xx, based in Europe), on top of showing manufacturing experience of 4 years, in order to fulfill the evidence for specific experience, can the bidder use specific experience done in several countries (their branches) under different legal entities? Example: total cumulative specific experience of Principal XX, shown by signed contract of: - Branch Italy - Branch USA - Branch China - Branch etc (under different legal entity of principle xx in each respective countries) |
The bidder can not use other specific experience under different legal entities. They can join JV as long as they doest not have a conflict of interest situation set out in ITB 4.2. | Contract | Contract Management | Contract |
| 91 | 2024-05-14 | We understand that Related Services to be included in this Schedule Comprise of (1) Room Readiness and pre installation services (2) Installation, testing and commissioning and (3) User training and Operation Support as the other related Services would be covered under the Schedule for Operations and Maintenance Costs. Kindly confirm. Can you kindly confirm if the IDR portion of the Contract comprising Related Services of (1) Room Readiness pre installation services (2) Installation, testing and commissioning and (3) User training and Operation Support would be paid within 30 days of Delivery of equipment and completion of these related Services? |
The understanding is correct that these three components are to be covered under the Operations and Maintenance costs, though Payment Terms are the same for all currencies, including Foreign and IDR | Bidding Procedure | Procurement Regulations | Forms |
| 92 | 2024-05-14 | We understand that the invoice for milestone (i), (ii) and (iii) can be clubbed into a monthly invoice (per milestone per lot). Could you clarify if the invoice for milestone (iv) (last 50% of the Contract price) can be issued at the time of Acceptance of Equipment as a single invoice and will be paid by MOH/World Bank 6 monthly subject to applicable deductions, if any, based on data from ASPAK ? |
This is a correct understanding. | Contract | Contract Management | Contract |
| 93 | 2024-05-14 | Can you kindly clarify if the bidder is required to fill up the column C-F (Bidder’s Response) on Row 433-441 in the Lot 1, Lot 2, and Lot 3 Device Specific Excel Spreadsheet? The cells are currently blacked out in the excel spreadsheet (see image below). |
No, the bidder is expected to comply with these mandatory criteria (green cells) in the technical specifications, as part of the installation activities. The bidder can therefore tick 'yes' or 'no' in row 432 and add any response in column E. Please note that ticking 'no' in row 432 will lead to automatic exclusion of the bid. |
Bidding Procedure | Procurement Regulations | Forms |
| 94 | 2024-05-14 | Pursuant to Section V, paragraphs 5.31 and 5.32, Page 20 (Clarification of Procurement Documents) of the World Bank Procurement Regulations (September 2023), and Section I, Instructions to Bidders (ITB), paragraph 8.3 of the bidding documents, we would like to request the MoH to extend the bid deadline by an additional three weeks (i.e. from May 30, 2024 to June 20, 2024) to allow bidders sufficient time to take appropriate actions based the revised procurement documents (addendum No.1) that was issued by the MoH. Below are the key details to support our request: 1. Addendum No.1 issued on May 02, 2024 introduced a new requirement for bidders to provide a copy of relevant pages of signed contracts to demonstrate that it meets the experience requirements in Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) 2. Due to contractual confidentiality obligations, bidders are legally bound to secure prior and written consent from their customers before copies of contracts can be shared to third parties. 3. The eleven business days (i.e. from May 15 to May 30) bid deadline extension provided by MoH is not proportional to level of work needed to meet the new requirement of MoH. Securing consent from customers covering the required 126 references (Lot 1: 45 units, Lot 2: 21 units, Lot 3: 56 units, Lot 4: 4 units) is a significant and time-intensive undertaking, given the involvement of multiple layers of senior management and legal departments from customers not only in Indonesia but across the world. 4. With only 10 business days remaining prior to bid deadline, the bidders do not have sufficient time to take action on the new requirement by the MoH. Section V, paragraphs 5.31 and 5.32, Page 20 (Clarification of Procurement Documents) of the World Bank Procurement Regulations (September 2023) specifies that any addendum should be provided in sufficient time to enable bidders to take action and if necessary, the deadline for bid submission should be extended 5. Furthermore, we submitted two other clarification letters on April 23, 2024 addressing 6 topics and on May 10, 2024 addressing 10 topics including questions on alternative and less commercially sensitive documents that may be acceptable to the purchaser in lieu of customer contracts. As of May 14, 2024, these clarifications remain unanswered. The short bid deadline postponement requested will allow the MoH time to respond to these clarifications, as well provide the bidders time to review the MoH’s responses and to take necessary action. We recognize that the MoH’s careful response to clarification questions requires sufficient time. |
The requested information is not unusual and will serve as core and needed evidence that indeed the bidder possesses the required minimum experience. Therefore, we have considered that the time allowed for preparation and submission of bid as further extended from May 15, 2024 to May 30, 2024 is sufficient. |
Bidding Procedure | Procurement Regulations | Forms |
| 95 | 2024-05-14 | Can you kindly clarify if the bidder is required to fill up the column C-F (Bidder’s Response) on Row 444-452 in the Lot 4 Device Specific Excel Spreadsheet? The cells are currently blacked out in the excel spreadsheet (see image below). |
No, the bidder is expected to comply with these mandatory criteria (green cells) in the technical specifications, as part of the installation activities. The bidder can therefore tick 'yes' or 'no' in row 443 and add any response in column E. Please note that ticking 'no' in row 443 will lead to automatic exclusion of the bid. | Bidding Procedure | Procurement Regulations | Forms |
| 96 | 2024-05-14 | We understand that the payments for the Foreign Currency portion of the Contract price will be made based on payment milestones as defined. If the Vendor invoices for certain portion of the Contract is in IDR, would the IDR portion of the Contract Price follow the same milestones as applicable to the Foreign Currency portion or would the entire IDR portion be paid within 30 days of Delivery and completion of Installation? |
Payment Terms are the same for all currencies, including Foreign and IDR | Contract | Contract Management | Payment Term |
| 97 | 2024-05-16 | Q128. Government Regulation No. 42/1995 dated 30 November 1995, provides that various fiscal are granted to the Bidders in respect of the various scope of work to be effected for implementation of the MoH Project. We would request that Ministry of Health (MoH) together with Ministry of Finance (MoF) develop a comprehensive guideline and procedures to be adhered to by Bidders to the Project. |
MoH is grateful for this input. MoH will comply with any updated government regulations. Related to the procedure of the bidding, these regulations have been reflected in the bidding documents and its amendments. Please follow the link https://ihss.kemkes.go.id/naskah/announcement for the updated infomation. | Bidding Procedure | Procurement Regulations | Forms |
| 98 | 2024-05-16 | Q127.Input. We would like to flag new feedback on the addendum for the Cathlab, specifically on the request for documentary evidence of technical experience through a copy of the relevant pages of the signed contract. Per the market’s feedback prior (including at the pre-bid meeting on 1 April 2024), contracts signed between the bidders and our existing customers contain strict confidentiality clauses which prohibit the forwarding of contract extracts to MoH or other 3rd parties. We would however be happy to provide publicly available information and key customer details that are similar to a proof of contract and illustrate our technical experience for the World Bank and MOH’s purpose to conduct the necessary due diligence, without submitting signed confidential contractual documents – we urge World Bank and MOH to please re-consider the requirement. | An amendment to Bidding documents have been issued to clarify this, please follow the link https://ihss.kemkes.go.id/naskah/announcement for the updated infomation. This specifies: "In order to demonstrate it meets the experience requirement at minimum, the Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. As a proof of the compliance, the Bidder shall provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser (such as copy of purchase order/delivery order)" |
Bidding Procedure | Procurement Regulations | Forms |
| 99 | 2024-05-17 | Please provide information regarding Work Experience. Is it enough to just attach a list of experiences? Or does it have to be the contract? And if we want to use the experience of the Manufacturer what form it will take because the Manufacturer does not have a contract. |
We have made the 2nd amendment to the Cathlab Document Bidding, please check the following link for the latest information: https://ihss.kemkes.go.id/naskah/announcement. This specifies: "In order to demonstrate it meets the experience requirement at minimum, the Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. As a proof of the compliance, the Bidder shall provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser (such as copy of purchase order/delivery order)" |
Bidding Procedure | Procurement Regulations | Forms |
| 100 | 2024-05-20 | 1. If the bid is submitted by the JV, consisting of company A and company B, and company A is the leading party. My question is will MOH accept Performance security, Advance Payment Security, and security for warranty which are provided by company B? |
Please refer to Section I (ITB. 4.1): The JV shall nominate a Representative (a person with power of attorney) who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Bidding process and, in the event the JV is awarded the Contract, during contract execution. In the case of joint venture, bidding forms shall be in the name of joint venture. The Person signing the Bid shall have the power of attorney given by the Bidder. The power of attorney shall be attached with the Bid Schedules. | Bidding Procedure | Procurement Regulations | Forms |
| 101 | 2024-05-20 | 2. Regarding Advance Payment Security Demand Guarantee template, it only clearly says that we shall fill in Applicant ' account number , name & address of Applicant’s bank, but there is no place to fill in Applicant's account name, please kindly check and revise this template. Thank you for your attention, and looking forward to your reply. | There is no need to fill applicant's account name in the Advance Payment Security form at bidding stage. Applicant's account name is needed at the contract award stage. | Contract | Contract Management | Payment Term |
| 102 | 2024-05-21 | In connection with the tender notice of Indonesian Health System Strengthening Project- Procurement of Cathlabs, the reference number of the Request for Bids is ID-PMU SIHREN-395529-GO-RFB. We understand the requirements of referred tender and intend to participate in this tender. Hereby we submit the attached Bid Registration Letter to register as a bidder in Indonesian Health System Strengthening. Project- Procurement of Cathlabs (RFB No: ID-PMU SIHREN-395529-GO-RFB). | Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. Please refer to SPN (paragraph 5). The Bidding Document and The Amendments can be accessed and downloaded on the following link https://ihss.kemkes.go.id/naskah/announcement. Specific registration is not required. |
Bidding Procedure | Procurement Regulations | Forms |
| 103 | 2024-05-21 | 6. On page 10 of Amendments_to_BD_Cathlab issued on May 2, 2024, Recurrent Costs for Operation and Maintenance Form, which is shown as below. Regarding the “Spare parts needing replacement ” and “and its replacement” highlighted in yellow, shall we draft 2 lists for those quoted & mentioned spare parts needing replacement and proprietary consumables for its accessories? If it is mandatory to provide those lists, shall we deliver them together with the equipment? And when you inspect the equipment, will you also conduct inspection for those listed spare parts and accessories? |
These lists are indeed to be included in the technical specifications part, and to be delivered together with the equipment as well as replaced throughout the duration of the contract with their price included in the bid, as well as with an upfront quotation for years 6-10. | Bidding Procedure | Procurement Regulations | Forms |
| 104 | 2024-05-21 | 3. In Amendments_to_BD_Cathlab issued on May 2, 2024, the 20th amendment mentioned the supplier needs to furnish details of shipping and other documents. Regarding the doc. Inspection certificate issued by nominated inspection agency, what are those specific requirements for nominated inspection agency? Do you already have the list of nominated inspection agency? Meanwhile, is the inspection to be conducted/ completed before shipment? | There is no specific requirement on inspection agency. Supplier may choose independent inspection agency. Inspection certificate shall be issued by inspection agency and shall be received along with other shipping documetns by the Purchaser before arrival of the equipment. Please refer to GCC 13.1. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 105 | 2024-05-21 | 2. Shall we submit the original copy of the Manufacturer’s Authorization and JV Agreement? Is it fine/ acceptable if we only submit the soft copies of those-mentioned documents in bidding documents? | Copy of the Manufacturer’s Authorization and JV Agreement shall be submitted in the bids. In addition, the bidder could also submit such documents in soft files | Bidding Procedure | Procurement Regulations | Forms |
| 106 | 2024-05-21 | 1. In order to meet the requirement of specific experience, we will submit the copies of signed contract and delivery form / letter of acceptance as the proof. We have installed sufficient units of Cathlabs as required in 2017, but the relevant contracts were not all signed in 2017, may I ask will such contracts be considered as qualified proof? | An amendment to Bidding documents have been issued to clarify this, please follow the link https://ihss.kemkes.go.id/naskah/announcement for the updated infomation. This specifies: "In order to demonstrate it meets the experience requirement at minimum, the Bidder shall furnish detailed information regarding contracts completed: the purchaser’s name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. As a proof of the compliance, the Bidder shall provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a formal letter), such bidder must provide other documents acceptable for the Purchaser (such as copy of purchase order/delivery order)" |
Bidding Procedure | Procurement Regulations | Forms |
| 107 | 2024-05-21 | 4. As for Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported, in column 7 Custom Duties and Import Taxes to be paid per unit in accordance with ITB 14.8(b)(ii), what is the customs duties and import taxes rate？Shall the cost of customs duties and import taxes be quoted/ included in DDP price in this price schedule? Column 10 (Total Price per Line item (Col. (5x9) + 7 + 8) ) might have some mistakes because it says column 9 is (Col. 6-7-8), please recheck. | Yes, you should quote the custom duties and other import taxes to separate unit price DDP. Total bid price shall include custom and import duties, inland transportation and insurance. Please refer to ITB 14.8. For the porpose of evaluation, taxes and duties will be excluded. | Bidding Procedure | Procurement Regulations | Forms |
| 108 | 2024-05-21 | 5. In Amendments_to_BD_Cathlab issued on May 2, 2024, the 14th amendment mentioned. List of Goods and Delivery Schedule, is revised to include possibility for bidder to add offered delivery date, may I ask shall it be put in the technical bid or financial bid? | This information is to be included in the technical part of the bid, with the first batch of equipment to be delivered and installed no later than 210 days after contract signing. | Bidding Procedure | Procurement Regulations | Forms |
| 109 | 2024-05-22 | 1. Regarding “Proposed Consumables and Price (5 years)” form, please see below. As for column G, when we calculate the total price, it says we shall fill the total projected cost of consumables over 5 years period(F*5), shall column F (the cost of starter kit) be included in the total price? If not, what is the function of this column? Please kindly help re-check, thank you. | Indeed, column F should be included in the total bid price as the total cost for these consumables will be included in the financial part of bids and to be evaluated. | Bidding Procedure | Procurement Regulations | Forms |
| 110 | 2024-05-22 | 2. Regarding the column 2 of “Price and Completion Schedule -Related Services” form, which is to fill in the description of Services (excludes inland transportation and other services required in the Purchaser’s country to be convey the goods to their final destination), shall we fill in this column according to the “Description of Service” column of “List of Related Services and Completion Schedule” form? If so, we intend to provide 5-year warranty, shall we count the cost of 6-10 year comprehensive Service Contract for Maintenance and Repairs in ? Thank you | Yes, the bidder is requested to fill in the form of "Price and COmpletion Schedule-Related Services" accordingly as required with a clear explanation these services, to be priced in for the duration of the contract. Regarding the warranty, the bidder is requested to fill in another form "Recurrent Cost for Operation and Maintanance" with the total cost includes the travel costs, accommodation, transportation and all other costs related to the operation and maintenance services for the provided goods. Only recurrent costs from year 1 to 5 shall be included in the bd price. An upfront annual quotation for these comprehensive services for years 6-10 is indeed to be provided. | Bidding Procedure | Procurement Regulations | Forms |
| 111 | 2024-05-22 | Hope this email finds you well. I am writing to express our keen interest in participating in the Procurement of Cathlab. Thank you for your attention and cooperation. We are looking forward to hearing from you soon. |
Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in sub-section C and D under Section I of the issued Bidding Documents. Please refer to SPN (paragraph 5). The Bidding Document and its Amendments can be accessed and downloaded on the following link https://ihss.kemkes.go.id/naskah/announcement |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 112 | 2024-05-24 | Due to changes in the second bidding document, the date of submission will affect several document formats. Should the date of submission be changed to June 10th, or is it acceptable to use May 30th? |
June 10, 2024 is the deadline of bid submission, though any bidder can choose to submit their bid earlier at a time of their choosing. | Bidding Procedure | Procurement Regulations | Forms |
| 113 | 2024-05-24 | we would request you to kindly add 1344 X 1344 matrix under Column No.116 Heading :- Digital Detector System :- Kindly add 1344 X1344 Matrix as 1024 X 1024 is old technology & now days High Definition Detectors are being used with 1344 X 1344 Matrix. |
Thank you for your input. Kindly refer to the final version of technical specifications lastly amended on May 24, 2024. The technical specifications have been revised and updated based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Other | Unrelated Questions | Unrelated Questions |
| 114 | 2024-05-24 | Refer to R10_Cathlab (Single Plane) Lot 2 on Row 44. Already check to all 4 Lot, but only Lot 2 row 44 that we can’t fill in the respond. |
This is well noted. The updated technical specifications for Cathlabs have been uploaded successfully, with cells unlocked for inputs, allowing Bidders to fill in the required information. Please follow the link https://ihss.kemkes.go.id/naskah/announcement for the updated infomation. |
Bidding Procedure | Procurement Regulations | Forms |
| 115 | 2024-05-27 | Does the CathLab project not need a defibrillator? Because usually, there is a defibrillator in the CathLab room. |
Thank you for your input. Kindly refer to the final version of technical specification lastly amended on May 24, 2024. The technical specifications have been revised and updated based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Bidding Procedure | Procurement Regulations | Forms |
| 116 | 2024-05-27 | 5. Based on the first amendment of the Cath Lab, the functional guarantee is to be submitted as part of the Device-Specific Excel spreadsheet on technical specifications. However, in the latest version of the Excel sheet, there is still no specific sheet provided for the functional guarantee form. Should we therefore add an additional sheet for this on our own? |
There is no need to include or create a new tab. These functional guarantees are covered by the mandatory and rated criteria included in the bidder's responses in this Excel sheet, including, among others, the commitment to a minimum warranty period, provision of consumables and accessories, upgrades of hard- and software, etc. |
Bidding Procedure | Procurement Regulations | Forms |
| 117 | 2024-05-27 | 2. R13, sheet "Cathlab (single-plane)", line 100, after "X-Ray Tube System" says "High frequency generator". Should here change to "specify type of X-ray tube"? |
Thank you for your input. Kindly refer to the final version of technical specification lastly amended on May 24, 2024. The technical specifications have been revised and updated based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Bidding Procedure | Procurement Regulations | Forms |
| 118 | 2024-05-27 | 1. Could you please provide a clear and comprehensive list of the mandatory items and documents required for tender submission (both Technical and Financial Parts)? As many requirements are listed separately and implicitly within the documents, it is crucial to ensure that no requirements are overlooked by the bidder. | Kindly check the requirement of documentation in the Bidding Document ITB 11 that has been listed in this link https://ihss.kemkes.go.id/naskah/announcement Kindly refer section III - Evaluation & Qualification Criteria Technical Part (a) - (h) and Section IV - Bidding Form |
Bidding Procedure | Procurement Regulations | Forms |
| 119 | 2024-05-27 | In the Technical Part, Qualification point (h) states: "In case of joint venture, the Lead Partner must meet a minimum of forty percent (40%) of the total AATO requirement, while each partner must meet a minimum of twenty percent (20%) of the total AATO requirement as specified in 1(a) above." We recommend that this clause be removed because, fundamentally, a joint venture consists of two or more parties joining together, and it is not dependent on these AATO percentages. | Thank you for your input. Kindly refer to the final version of bidding document lastly amended on May 24, 2024. An amendment to Bidding documents have been issued to clarify this, please follow the link https://ihss.kemkes.go.id/naskah/announcement for the updated infomation |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 120 | 2024-05-27 | As per Addendum No. 2 dated May 26, 2024, Section VII, Schedule of Requirement, Technical Specification, 7. Spare Parts was amended to make additional sheet “Proposed Accessories and Price’’. However, spare parts are not mentioned in Row 5 and column C of the “Proposed Accessories and Price’’ tab of R13 Device Specific Excel Spreadsheet. The document instead references accessories (e.g. coils, software packages, etc.) Can you clarify if spare parts should indeed be included in this table? |
Spare parts indeed are to be included here. Required spare part shall also be included in table "Recurrent Costs for Operations and Maintenance" | Supply Requirements | Evaluation Process | Technical Evaluation |
| 121 | 2024-05-27 | 3. For the Notification Hazard and Recall form, we would like to ask your confirmation for these following points: a. What are the scopes of hazard and recall notifications? Are they limited to the scope of the JV member, or should they ONLY cover Indonesia, or even globally? b. Are there any supporting documents required to justify this notification? c. For what period of time is this notification requested? |
Please refer to the following responses: a. This applies globally to all proposed equipments, accessories, consumables and other goods related to the equipment to be procured, for any manufacturer, sub-contractor, JV member, or other source of goods and materials provided. b. Please fill in the information according to the form provided. c. No delineated period applies as all notification hazards and recalls need to be listed. |
Bidding Procedure | Procurement Regulations | Forms |
| 122 | 2024-05-27 | 1. Specify Housing Heat Storage Capacity, HU need to know if "housing heat storage capacity" means anode heat content, or X-ray tube assembly heat content pls? There're 2 points difference. | Thank you for your input. Kindly refer to the final version of technical specification lastly amended on May 24, 2024. The technical specifications have been revised and updated based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Supply Requirements | Evaluation Process | Qualification Requirements |
| 123 | 2024-05-27 | 2. For your answer in the Cath Lab clarification (published on 17 May 2024), the bidder may propose and list the proposed subcontractor in the bids, and these need to fully comply with SEA/SH prevention and response obligations. Where should we put the listed proposed subcontractors in the bidding form? If there is any change of subcontractor during the bidding, how do we notify MoH? | The bidder may propose and listed the proposed subcontractor in the Technical part of bids, and these need to fully comply with SEA/SH prevention and response obligations as per ITB 32.3 and also shall not be subject to disqualification by the Bank for non-compliance with SEA/ SH obligations. The proposed subcontractor shall also meet eligibility requirement as per ITB 4. The Purchaser shall be notified of any change in subcontractor at the earliest opportunity by the Supplier. |
Bidding Procedure | Procurement Regulations | Forms |
| 124 | 2024-05-27 | 4. Based on the Schedule of Requirements, Section VII, Page 117 for Environmental and Social Requirements, we would like to ask your confirmation for these following points: a. Does this requirement need to be submitted in the tender submission? b. For MSDS, it can only be submitted for the chemicals/reagent, not the equipment. Can we use other documents such as the IEC (Electrical Declaration issued by authorized institution) report to justify the equipment safety? |
Bidders is requested to submit such document in the bid as stipulated in the bidding documents. However, this is not part of qualification requirements. | Bidding Procedure | Procurement Regulations | Forms |
| 125 | 2024-05-27 | 7.According to the 2nd amendment, it is mentioned that 'Section VII, Schedule of Requirements, Technical Specification, 7. Spare Parts is amended to include an additional sheet titled “Proposed Accessories and Price”. Could you please clarify this statement? Does it mean we have to list down the spare parts under Proposed Accessories form (together with the Accessories) and their pricing as attachment in the financial part? |
Please refer to Section VII, point 7 Spare Parts Spare parts are not included in the Proposed Accessories and Price . However sparepart shall be listed as mention in Section VII, 3. Technical Specifications, point 7 Spare Parts and the costs of spare part shall be included in Table of "Recurrent Costs for Operations and Maintenance" |
Bidding Procedure | Procurement Regulations | Forms |
| 126 | 2024-05-27 | 6.In line with the situation described in point 4, based on the 2nd Amendment of Cath Lab, it is mentioned that “For excel sheet of technical specification with title “Propose Accessories and Price”, “Proposed consumables and Prices” and “Proposed Post Warranty Service”, the Bidder is not required to specify any price or costs information in the technical part of bids instead such information shall be included in the Financial Part of Bids. However, in the latest technical specification excel, pricing is still included in the table. Does this imply that it is not mandatory to provide the pricing information in the technical part, as this information will also need to be included in the financial part? |
The pricing information in the technical part shall not be added at all. The same form can be used as part of the financial part of bids which included the pricing information. Kindly refer to the final version of technical specification lastly amended on May 24, 2024. |
Bidding Procedure | Procurement Regulations | Forms |
| 127 | 2024-05-27 | Section III, Evaluation and Qualification Criteria - Technical Part, 1(b) specifies that the Bidders shall have past contract experience to supply and install cathlab equipment of minimum cumulative XX units annually “in any of year” within the last 7 years prior to bid submission deadline. As per Addendum No.2 (dated May 26, 2024), it specifies that the Bidder shall provide copies of relevant pages of signed contracts and corresponding completion certificates. Please note that the date of the signed contracts (e.g. signed in 2021) may be different from the completion certificates (e.g. 60% delivered in 2022 and 40% delivered in 2023). In the scenario above, can you kindly clarify which date and document should be used for the purpose of selecting cumulative number of units annually “in any of year” to support the required experience requirement? 1. Can you please clarify if the bidder can use 100% of the contract quantity as proof of experience in 2021 (using signed contract as documentary evidence)? OR 2. Can you please clarify if the bidder can use 60% of delivered quantity in 2022 and 40% in 2023 respectively (using completion certificate/delivery order as documentary evidence for that respective year) |
The bidder can use the actual delivered quantity under the contract along with completion certificate/delivery order for any period of one continuous year (need not be within a financial year) prior to bid submission deadline. | Bidding Procedure | Procurement Regulations | Forms |
| 128 | 2024-05-27 | In specific experience, bidders are required to have a certain number of annual installations for CathLab equipment, and in manufacturing experience, the factory must have experience producing CathLab equipment for 4 years. Considering that CathLab equipment uses medical imaging systems, we recommend that the term CathLab be changed to imaging diagnostic and interventional system. |
Thank you for your input. Kindly refer to the final version of bidding document and technical specifications lastly amended on May 24, 2024. | Bidding Procedure | Procurement Regulations | Forms |
| 129 | 2024-05-27 | 1. Can you confirm if only 1 set (500 units each) of additional consumables should be used to compute the project cost of consumable per year for year 2-10? OR 2. Can you specify how many sets (500 units each) of additional consumables should be used to compute the project cost of consumable per year for year 2-10? |
The price for 500 units annually will be used for the purpose of financial evaluation to compute the project cost of consumables, for those consumables in the price sheet in the technical specifications - as well as the pricing provided for any other proprietary consumables. Nonetheless, the bid price only includes the price for the first set of 500 units and also the purchaser retains the right to procure any additional quantity in multiple of 500 units over the five year period at the quoted price depending on actual need. The annual cost for year 1-10 shall be added separately in the table "Recurrent Costs for Operation and Maintenance". | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 130 | 2024-06-05 | In connection with the publication of revisions to the specifications for the procurement of cathlab units for the SIHREN project, allow us to convey that there is still 1 spec (in the accessories section - line 290) as in the picture below: It says Adapter for Syringe: Mandatory (Green color) 2 sets per unit: Our feedback: 1. Looks like it still refers to the previous specification, namely the Dual Head (Dual Syringe) Injector; 2. Because currently the specifications have been revised to single syringe, the syringe adapter required should only be 1 set per unit. |
Many thanks for this input which will be considered in the next amendment to the technical specifications for both single and biplane cath labs. | Bidding Procedure | Procurement Regulations | Forms |
| 131 | 2024-06-05 | Can you please inform how to register for this Bidding? Is there registration form need to be submitted? | Thank you for expressing your interest. You may please see the procedures for preparation and submission of bids specified in the issued Bidding Documents. The Bidding Document can be accessed on the link https://ihss.kemkes.go.id/naskah/announcement . | Bidding Procedure | Procurement Regulations | Forms |
| 132 | 2024-08-05 | Sheet Cathlab (single-plane), row 303 “Consumables needed” à under the injectors there are 2 lines (disposable syringes row 302 and consumables needed row 303). Row 302 specifically mentions the consumables needed, which is the disposable syringes. Row 303 mentions consumables needed, it seems to be a duplication to row 300 (refers to sheet “Proposed Consumables and Price”)? Please clarify. | These are different consumables required for a.Radiographic/Fluoroscopic systems, Angiography/Interventional (Single-Plane) and b. Injectors. Contracts Media, Angiography | Bidding Procedure | Procurement Regulations | Forms |
| 133 | 2024-08-05 | Refer to file R10_Cathlab (Single Plane) Lot 1.xlsx, R10_Cathlab (Single Plane) Lot 2.xlsx, R10_Cathlab (Single Plane) Lot 3.xlsx and R10_Cathlab (Biplane) lot 4.xlsx: Sheet Cathlab (single-plane), row 261 “Colour Rendering Index(CRI), R9 value: 95R9” à need to be adjusted to be “≥90R9” (just like in Main lighthead section in row 245) Sheet Cathlab (single-plane), row 265 “Field size depth: minimum 50 cm” à need to be adjusted to be “≥30cm” (just like in Main lighthead section in row 249) |
MoH is grateful for this input which can be accommodated | Bidding Procedure | Procurement Regulations | Forms |
| 134 | 2024-09-05 | Functional Guarantees Addendum No: 1 Dated: April 30, 2024 Item 17 As per item 17 specified in addendum No.1, dated April 30, 2024, the Bidder is asked to provide a list of detailed functional guarantees covered by the Warranty in the DeviceSpecific Excel Spreadsheet. However, upon review of the latest R10 Device-Specific Excel Spreadsheet, we do not see any indication of which specification shall be included in the functional guarantees. 1. Can you kindly clarify which specific rows in Device-Specific Excel Spreadsheet are included in the functional guarantee? 2. Should the bidders create a new sheet in the excel spreadsheet for functional guarantees or shall it be incorporated in the responses on the sheet entitled “Cathlab (Single Plane)’’ and “Cathlab (Biplane)” respectively? |
There is no need to include or create a new tab. These functional guarantees are covered by the mandatory and rated criteria included in the bidder's responses in this Excel sheet, including, among others, the commitment to a minimum warranty period, provision of consumables and accessories, upgrades of hard- and software, etc. | Bidding Procedure | Procurement Regulations | Forms |
| 135 | 2024-09-05 | Recurrent Costs for Operations and Maintenance Section IV – Bidding Form, Page 82 On the Table for Recurrent Costs for Operations and Maintenance (Page 82), we understand that item No. a,b,c,d, and e are already included in the bid price. Given that item No. a,b,c,d, and e are already included in the bid price, should bidders still input yearly cost for year 1 to 5 in the Table for Recurrent Cost for Operations and Maintenance? |
Indeed this is still to be listed corresponding with the price quoted in the relevant sheets in the device-specific Excel spreadsheet, which will be used as the basis for financial evaluation (life cycle cost analysis) | Bidding Procedure | Procurement Regulations | Forms |
| 136 | 2024-09-05 | Consumable Starting Kit and 5 year quantity R10 Device-Specific Excel Spread Sheet Proposed Consumables and Price Tab Column D and Column G As per the addendum dated April 30, 2024, the consumables listed in the devicespecific excel spreadsheet shall be supplied for each installed Cathlab unit for an initial starting kit (500 pieces per Cathlab installed), and then followed by a fixed price per ordered set (500 of consumables pieces per set) for a period of 5 years upon successful acceptance, testing, and commissioning. Can you please clarify the following: 1. Can you please clarify if this means that the only the starting kit (500 pieces) is guaranteed to be ordered by the MoH? 2. Can you confirm if the bidder is being requested to offer a fixed price per ordered set of consumables (valid of 5 years) but the delivery quantities are not guaranteed for the next 5 years? 3. If quantity of consumables is not guaranteed over 5 years, is the bidder required to include the cost of consumables (i.e. 500 units x 5 years x price) in the bid price? Please note that the price for consumables for 5 years is included in the price schedule for related services (page 110) 4. Alternatively, does this requirement mean that 500 pieces of consumables is guaranteed to be delivered as per the list of related services (page 110) and bidders should include the cost of consumables multiplied by 5 years in the bid price? |
Indeed, only the starting kit is guaranteed to be ordered. Further batches of the same quantity can be ordered by the Purchaser at their discretion at the fixed price quoted in the bid at any time over the period of five years. For purposes of the financial evaluation, indeed the projected cost of consumables (500 units x 5 years x price) as a one-time starter kit is requested to be indicated by the bidder and the cost of one batch as a one time starter kit is inckuded in the bid price. | Bidding Procedure | Procurement Regulations | Forms |
| 137 | 2024-09-05 | Proprietary Consumables Section VII – Schedule of Requirements Page 110 Can you kindly clarify if the Proprietary Consumables referenced in the List of Related Services (on page 110) and the table for Recurrent Cost for Operations and Maintenance (page 82), refers to the following consumables that are mentioned in the R10 Device-Specific Excel spreadsheet on technical specifications? Consumables in Technical Specification: 1. Cardiac Cath Procedure Kit 2. Disposable Contrast Syringe for use with the offered injector 3. Set of Plastic Covers for Tube, Detector, Table, etc. |
This is correct. The bidder is also required to declare and provide any other proprietary consumables, accessories, software packages and upgrades necessary for the proper and continued operation and functionality of the equipment, and price this into the bid price for year 1-5 with an upfront quotation for years 6-10. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 138 | 2024-09-05 | Bid Prices and Discounts Section I – Instruction to Bidders Page 16 ITB 14 (Bid Prices and Discounts) specifies that bid price should include: • The costs indicated in the Price Schedule for Goods (Manufactured in country, already imported, or to be imported) • The costs for Related Services ITB 14 does not mention the table of Recurrent Costs for Operations and Maintenance (page 82). The table for Recurrent costs for Operations and Maintenance is only mentioned in ITB 34 (Evaluation Criteria) Given the above, can you confirm if our formula for Bid Price is correct as follows: • Bid Price = Price Schedule for Goods Manufactured in country, already imported, or to be imported) + Price Schedule for Related services ONLY • Can you please confirm if the table of Recurrent Costs for Operations and Maintenance (page 82) for year 6-10 is not included in bid price to be quoted in letter of bid – financial part? |
The bid price shall include the price schedule for goods manufactured outside or within Purchaser country, related services, which include the recurrent costs for operations and maintenance during mandatory warranty period (5 years), which are to be priced into the bid and will be accounted for in the financial evaluation. The recurrent costs for operations and maintenance for years 6-10 are not to be included as part of the bid price, yet are to be quoted upfront for the purpose of evaluating the life cycle cost as part of the financial part evaluation. | Bidding Procedure | Procurement Regulations | Forms |
| 139 | 2024-09-05 | Performance Security Section IX – Special Conditions of the Contract GCC 18.1, 18.3, 18.4 Page 157 We understand that a Performance Security shall be required, and it shall be 2.5% of the unitary contract price for the entire lot as specified in SCC 18, Special Conditions of the Contract. Can you kindly clarify if the consumables (e.g. set of plastic covers, cardiac cath procedure kit, etc.) should be covered by the performance security? |
Performance security provided by the Supplier is to ensure that the Supplier will fulfill their obligations under a contract, which includes obligation to provide consumables | Bidding Procedure | Procurement Regulations | Forms |
| 140 | 2024-09-05 | Payment Terms Section IX – Special Conditions of the Contract GCC 16.1, Page 155 Can you please clarify the Payment Terms for items included in the Related Services such as: 1. User Training and Operational Support 2. Warranty for Maintenance and Repairs (year 1-5) 3. Comprehensive service contract for maintenance and repairs (year 6-10) 4. Proprietary Consumables (5 years) - during operation and maintenance The Payment Terms specified on SCC 16 are all linked to delivery and commissioning of the equipment and there is limited information on terms for related services. |
For related service to be provided by Supplier during operation and maintenance period, the payment will be made based on six-monthly uptime-based payments outlined in (iv) under GCC16.1, subject to any payment deductions caused by applicable penalties. | Bidding Procedure | Procurement Regulations | Forms |
| 141 | 2024-09-05 | Uninterruptible Power Supply (UPS) R10 Device-Specific Specific Excel Spreadsheet Row 335 (Single Plane) Row 346 (Bi-Plane) Based on the changes introduced in the R10 Device-Specific Excel Spreadsheet issued on May 02, 2024, we would like to respectfully request the MoH to revise the required capacity of the Uninterruptible Power Supply (UPS) from ≥120 kVA to ≥ 80 kVA. The changes introduced in the R10 Excel Spreadsheet specified that the UPS needs to support the full cathlab system for a minimum of 10 minutes instead of the original requirement of 30 minutes. We would like to highlight that a UPS with capacity of 80 kVA with battery use can perform the same functionalities including cine and DSA for the required time period. Back-up time (e.g. minimum 10mins) is also not compromised due to the lower kVA. This optimal set up of 80KvA UPS (with batteries) provides higher efficiency and enables use of a smaller footprint (single cabinet), instead of a full 120 kVA UPS. With the higher efficiency, a rough calculation would indicate an energy saving of 0.4%/hour. With an average of 15-40kvA, this would indicate a possible saving of ˜20- 60% of the cost of the UPS within 1 year when the system is used for 8 hours/day and 365day's/year. |
The technical specifications have been revised and updated based on extensive direct engagement with prospective bidders. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. UPS capacity with a UPS Power System Rating of at least 120kVA is a requirement to be met by the bidder as this is a mandatory requirement. However based on the latest technical requirements consideration, a minimum 10 minutes operation is required and therefore the bidding document are being amended accordingly. |
Bidding Procedure | Procurement Regulations | Forms |
| 142 | 2024-09-05 | Definition of Recurrent Cost Table for Operations and Maintenance Section III – Evaluation and Qualification Criteria Page 58 In the definition of the Recurrent Costs (R), Rx is defined as the total Recurrent Costs for year ‘’x’’ as recorded in the Table for Recurrent Costs for Operations and Maintenance. “x’’ is further defined as an index number from 1 to N+M. 1. Can you kindly clarify how Rx from year 1 to year 5 will be computed given that the activities mentioned during the warranty period (i.e. operational support) are already included in the bid price? 2. If x = an index number from 1 to N+M, does this mean that the bidder should breakdown the yearly recurrent costs including for activities that are already included in the bid price from year 1 to year 5 and enter them in the table for Recurrent Cost for Operations and Maintenance? |
1. Bidder is still requested to quote the recurrent cost for mandatory warranty period (1-5 years) as per table of recurrent cost for operation and maintenance 2. Yes | Contract | Contract Management | Warranty |
| 143 | 2024-09-05 | Documentary Evidence: Copy of Signed Customer Contracts Addendum No: 1 Dated: April 30, 2024 Item 7, Page 4 It is our intention to fully abide by the requirements of the Ministry of Health, however, we would like to respectfully bring to your attention that the new requirement introduced in the addendum (dated April 30, 2024) requiring Bidders to provide copies of signed customer contracts puts the bidders at risk of breach of contract. 1. Confidentiality and Legal Ramifications: Due to contractual confidentiality obligations, which are customary practice in this field of business, Bidders are legally bound to keep information such as the name of customers and contract prices confidential without prior and written consent from our customers. Sharing this information without consent puts Bidders at risk for breach of contract. 2. Consent from Customers: Our firm is willing to work with the MoH Indonesia in securing consent from our customers. Once consent is received, we are pleased to share the contract information as requested. We would like to highlight however, that some customers may be reluctant or unwilling to give their consent which is not within the control of the bidder. Furthermore, securing consent from customers covering the requisite 126 references will be a time-intensive undertaking, given the involvement of multiple layers of senior management and legal departments within those organizations. 3. Limited time before bid deadline: There is less than 1 month before the bidding deadline, which is currently 30 May 2024. Though we are making progress, securing consent from customers for 126 contracts may not be logistically feasible within the remaining time prior to the deadline. Given the challenges relating to sharing such a large number of confidential contracts in a very short timeframe, we respectfully raise the following questions for the MoH’s consideration: In addition to contracts, may bidders be able to substantiate their reference systems using alternative less commercially sensitive documents (e.g. certificate of project acceptance)? Approval to share less commercially sensitive documents may be easier to secure, and such documents can demonstrate the bidders’ proven track record. We would like to respectfully request the MoH to re-consider and remove the requirement to disclose previous contract amounts. We strongly believe the requirement for a significant reference install base is more than enough to demonstrate technical capabilities. The requirement for previous contract values only complicates the acquisition of consent from other customers to disclose confidential information. We believe the combination of 1) allowing the use of less commercially sensitive documents and 2) allowing the bidders to submit documentary evidence without the contract price, will support MoH’s need for verifiable information while keeping within the ideal timeline for implementation for the SIHREN project. |
The requested information is not unusual and will serve as core and needed evidence that indeed the bidder possesses the required minimum experience. | Bidding Procedure | Procurement Regulations | Forms |
| 144 | 2024-11-03 | Related to the project of Procurement of Cathlab, in specific experience section mentioned minimum unit in each lot, we hope that the minimum number of units be removed so all and also local companies could take part in this project and not be monopolized by principles/manufactures. In order to get a principle that fulfill this project commitment, it is better that the principle that owns the goods must be a company that already on the stock exchange | The minimum required experience does not limit bidding to manufacturers or principles, yet applies equally to all interested bidders. This requirement is important to ensure that the bidders have the capacity and qualification to carry out the assignment and obligation including but not limited to deliver the equipment based on the required quantities and timelines, and related services as stipulated in the bidding documents. | Bidding Procedure | Procurement Regulations | Forms |
| 145 | 2024-11-03 | Related to the project of Procurement of Cathlab, in specific experience section mentioned minimum unit in each lot, we hope that the minimum number of units be removed so all and also local companies could take part in this project and not be monopolized by principles/manufactures. In order to get a principle that fulfill this project commitment, it is better that the principle that owns the goods must be a company that already on the stock exchange | The minimum required experience does not limit bidding to manufacturers or principles, yet applies equally to all interested bidders. This requirement is important to ensure that the bidders have the capacity and qualification to carry out the assignment and obligation including but not limited to deliver the equipment based on the required quantities and timelines, and related services as stipulated in the biddidng documents. | Bidding Procedure | Procurement Regulations | Forms |
| 146 | 2024-12-03 | we would like to request for the bidding document | Please refer to SPN (paragraph 5). The Bidding Document can be accessed and downloaded on the following link https://link.kemkes.go.id/IntProc | Other | Unrelated Questions | Unrelated Questions |
| 147 | 2024-12-03 | Can you send me the bidding document by e-mail so I can check if we can bid on this tender? | Please refer to SPN (paragraph 5). The Bidding Document can be accessed and downloaded on the following link https://link.kemkes.go.id/IntProc | Other | Unrelated Questions | Unrelated Questions |
| 148 | 2024-12-03 | According to the latest Request for Bid (RFB) document released also today on MOH’s website: Section VII – Schedule of Requirements, 3. Technical Specifications, first paragraph of “Part 2 TECHNICAL SPECIFICATIONS TABLE OF COMPLIANCE. (See attached Device-Specific Excel Spreadsheet)”, Bidders are required to indicate compliance for each item under the “Yes” and “No” columns. For the single plane cathlab technical specifications excel sheet: Excel sheet tab “Cathlab (single-plane)”: A few cells e.g. 41C, 41D, 42C and 42D allow us to enter input while many other rows of the same columns are locked/protected and do not allow entry Cell F498 – is the scoring supposed to be automated as the “Yes” / “No” cells are filled in? It is currently not moving despite input into some of the “Yes” / “No” cells that can allow entry Excel sheet tab “Hazards and Recalls”: Entries cannot be entered beyond row 12, in case more rows are needed (formatting is locked/protected) Excel sheet tab “Proposed Consumables and Price”: rows 16 to 34 seem to be missing the actual pricing column (columns E,F,G have been hidden, could that be a reason? We are not able to unhide due to locking/protection) Excel sheet tab “Proposed Post Warranty Service”: Columns F, G, H, I, J are all automatically inserted with “MYR” instead of “USD” as required, when pricing is entered (formatting is locked/protected) Width of columns not adjustable, in case of entered values are too length, it will appear as “######” and render the entry not usable For the bi-plane cathlab technical specifications excel sheet: Excel sheet tab “Cathlab (bi-plane)”: Cell F509 – is the scoring supposed to be automated as the “Yes” / “No” cells are filled in? It is currently not moving despite input into the “Yes” / “No” cells that can allow entry Excel sheet tab “Hazards and Recalls”: Entries cannot be entered beyond row 12, in case more rows are needed (formatting is locked/protected) Excel sheet tab “Proposed Consumables and Price”: rows 7-9 are locked/protected, Cells F18 to F31 are automatically inserted with “MYR” instead of “USD” when pricing is entered (formatting is locked/protected), Cell F33 is locked/protected Excel sheet tab “Proposed Post Warranty Service”: Columns F, G, H, I, J are all automatically inserted with “MYR” instead of “USD” when pricing is entered (formatting is locked/protected) Unlocking/unprotecting the rest of the sheets, columns and rows would also help bidders critically to manage/enter input more effectively/efficiently in order to answer to the tender requirements and prepare our bid. It is currently not possible under the locked/protected files. |
Supply Requirements | Evaluation Process | Technical Evaluation | |
| 149 | 2024-12-04 | Referring to Section I ITB Clause 12 “Letters of Bid” and Section IV, Bidding Forms, Bidder Information Form, the form/template itself indicates at the top that “No alterations to its format shall be permitted and no substitutions shall be accepted.”. However, consortiums are allowed to bid for the tender lots (according to Section VIII, GCC, Clause 6 as well as the FAQ posted on the IHSS webpage (screenshot below), and such a setup of bid will require the “Bidder Information Form” to replace all references of “JV” and/or “Joint Venture” to “Consortium” to correctly and contextually represent the bidder. We ask MOH and/or World Bank to please clarify that we will be allowed to make the necessary changes on the same form (as well as other forms) to correctly and contextually represent the bidder’s bidding setup. | Bidder may make any revision in the form as long as it does not deviate substantially from the paragraph mentioned and as worded in the form. If a consortium by definition also entails that all JV members shall be jointly and severally liable, then it could be treated as same terminology as a Joint Venture. Bidder's legal name (as in the case of a JV, it will be the JV's legal name) can be specified either as "consortium" or "joint operation" or any other form of partnership, provided that it doesn't substantiate the requirements of a JV specified in ITB 4.1. Therefore all references of “JV” and/or “Joint Venture” shall not be replaced with “Consortium”. Example of naming is given below: under Bidder Information Form "1. Bidder’s Name [insert Bidder’s legal name]" this can be inserted as "1. Bidder’s Name [Consortium of company A and company B and company C]" |
Bidding Procedure | Procurement Regulations | Forms |
| 150 | 2024-12-04 | Referring to the Section IV, Bidding Forms, Letter of Bid (Technical Part), point (h), the letter of bid is requesting and specifying “one bid per bidder”. We request World Bank and/or MOH to please confirm explicitly that the “one bid per bidder” is in the context of per tender lot (contract), which would result in 4 separate bids submissions due to 4 separate/different tender lots (i.e. 4x technical bids and 4x financial bids documents that comprise of all other associated bid submission documents, and all submitted documents with 1x original and 2x copies) that are evaluated individually as already mentioned in the RFB document Section I, ITB 34.4. This is in alignment to what was explained verbally at the pre-bid meeting at MOH in Jakarta on 1 April 2024, no conflict of interest shall arise from this declaration within the Letter of Bid (Technical Part), point (h), if any bidder wishes to bid for more than one tender lot (contract). |
Indeed, each bidder will be allowed to participate in maximum one bid per lot, either as sole bidder, or as part of a JV. If the bidder either as sole bidder or JV intend to submit bids for more than one lots, the bidder should only submit one bid for each lot. | Bidding Procedure | Procurement Regulations | Forms |
Contact Us
Procurement Bureau
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
+62 82240166289 (Weekdays, office hours)
