Detail Package
Procurement of Mammography
Project
SIHREN Parallel Financing
Project Description
Strengthening Indonesia's Healthcare Referral Network (SIHREN IsDB): a parallel financing IsDB for the referral hospital component.
Package Name
Procurement of Mammography
Loan No.
IDN1070
Activity Reference No.
KS.01.04/A.VI/4972/2024
Market Approach
International Open
Procurement Method
Request for Bids (RFB) - 1 Stage 2 Envelope (Rated Criteria)
Estimated Total Cost
€922,641,464.12
Currency
Euro
Stages
Contract Signed
Bid Submission Deadline
28 Aug 2025
Package Lot
| Name Of Lots | Units | Amount |
|---|---|---|
| Lot 1: Procurement of Mammography (West) | 131 | €334,808,952.35 |
| Lot 2: Procurement of Mammography (Central) | 63 | €161,014,992.35 |
| Lot 3: Procurement of Mammography (East - Maluku & Sulawesi) | 85 | €217,242,450.00 |
| Lot 4: Procurement of Mammography (East - Bali, Nusa Tenggara, Papua) | 82 | €209,575,069.41 |
Documentation
Responses to Clarification of Bidding Document (Procurement of Mammography)
| No. | Date of Received | Question | Responses | Part (RFB) | Cluster | Sub Cluster |
|---|---|---|---|---|---|---|
| 1 | 2024-07-29 | My name is XXX, working at XXXX. We are a global supplier of pharmaceutical, medical and laboratory products for humanitarian aid projects. We work with the world's leading XXX and development agencies, such as the United Nations. As a reliable partner for healthcare projects, we deliver products to >150 countries all around the globe. I am writing the mail to express our interest to participate the project Procurement of Mammography_KS.01.04/A.VI/4972/2024. We are interested to submit a proposal for the project mentioned above, could you please kindly advise whether XXX would be eligible to participate the tender? If so, could you please kindly share the bidding documents with me? Thanks for your help, looking forward to your feedback. |
Many thanks for your interest in this Procurement of Mammography. Any Firm from all countries that meet the required criteria are allowed to participate, however firms sanctioned under the IsDB Anti-Corruption Guidelines are not eligible to participate in the procurement process. To access documents related to IsDB rules and regulations, please kindly visit https://www.isdb.org/project-procurement/documents. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss.kemkes.go.id/ and look for Procurement of Mammography. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 2 | 2024-07-29 | My name is XXX, working at XXXX. We are a global supplier of pharmaceutical, medical and laboratory products for humanitarian aid projects. We work with the world's leading XXX and development agencies, such as the United Nations. As a reliable partner for healthcare projects, we deliver products to >150 countries all around the globe. I am writing the mail to express our interest to participate the project Procurement of Mammography_KS.01.04/A.VI/4972/2024. We are interested to submit a proposal for the project mentioned above, could you please kindly advise whether XXX would be eligible to participate the tender? If so, could you please kindly share the bidding documents with me? Thanks for your help, looking forward to your feedback. |
Many thanks for your interest in this Procurement of Mammography. Any Firm from all countries that meet the required criteria are allowed to participate, however firms sanctioned under the IsDB Anti-Corruption Guidelines are not eligible to participate in the procurement process. To access documents related to IsDB rules and regulations, please kindly visit https://www.isdb.org/project-procurement/documents. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss.kemkes.go.id/ and look for Procurement of Mammography. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 3 | 2024-07-30 | Object: RFB No : KS.01.04/A.VI/4972/2024 - Procurement of Mammography - REQUEST FOR BIDDING DOCUMENTS Dear Sirs and Madams, We hope to find you well. With reference to the RFB in object and procurement notice attached, we express our interest in this opportunity and We kindly ask to receive the complete set of bidding documents. |
Many thanks for your interest in this Procurement of Mammography. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss.kemkes.go.id/ and look for Procurement of Mammography Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Other | Unrelated Questions | Unrelated Questions |
| 4 | 2024-07-30 | Object: RFB No : KS.01.04/A.VI/4972/2024 - Procurement of Mammography - REQUEST FOR BIDDING DOCUMENTS Dear Sirs and Madams, We hope to find you well. With reference to the RFB in object and procurement notice attached, we express our interest in this opportunity and We kindly ask to receive the complete set of bidding documents. |
Many thanks for your interest in this Procurement of Mammography. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss.kemkes.go.id/ and look for Procurement of Mammography Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Other | Unrelated Questions | Unrelated Questions |
| 5 | 2024-08-01 | REQUEST FOR CLARIFICATION #1 Reference is made to RFB No: KS.01.04/A.VI/4972/2024, Lots from 1 to 4. Reference is made to the “Specific Experience”, sub-article b), requested under the Qualification Criteria (ITB 32.1). In case the Bidder is not the Manufacturer of the equipment, our understanding is that the Bidder shall have the Financial Capability to participate on its own and for what concerns the “Technical Capacity”, the Bidder shall present a Manufacturer’s Authorization by a Manufacturer (as per Manufacturer’s Authorization Form, Section IV, Bidding Forms) and the Manufacturer (not the Bidder in this case) shall meet the criteria in (d) (i) and (ii), which are the following: “(i) it has manufactured Mammography equipment for at least seven (7) years, prior to the bid submission deadline; and (ii) its annual production capacity of Mammography equipment for each of the last seven (7) years prior to the bid submission deadline, is at least 50% the quantities specified under each lot.” In other words, the Bidder (not being the Manufacturer) shall make use of the past Specific Experience of the Manufacturer, being duty authorized by them. Is our understanding correct? |
Thank you for your question. Prospective bidders should fulfill all the qualification criteria both finacial capacity (regardless as a manufacturer or not) and specific experience as specified in the bidding document. For financial capacity, bidder must meet the Average Annual Turn Over (AATO) for the last 3 years (2021-2023) equal to specified number per lot (refer to ITB 32.1) For Bidders’ specific experience: • Bidders should have experience in supplying Mammography equipment with specific minimum quantity specified in the BD in any of year within the last seven (7) years • Manufacturer’s authorization is required for non manufacturer bidders, the Bidder shall provide evidence of being duly authorized by a manufacturer (Manufacturer’s Authorization Form, Section IV, Bidding Forms), meeting the criteria mentioned above, to supply the Goods; • If the bidder is a manufacturer (OEM): it has manufactured Mammography for at least seven (7) years, prior to the bid submission deadline; and its annual production capacity of Mammography for each of the last seven (7) years prior to the bid submission deadline, is at least 30% the quantities specified under this package. In case the Bidders are not manufacturers, they may use the past Specific Experience of the Manufacturer, in form of Joint Venture. |
Bidding Procedure | Procurement Regulations | Specific Experience |
| 6 | 2024-08-01 | REQUEST FOR CLARIFICATION #1 Reference is made to RFB No: KS.01.04/A.VI/4972/2024, Lots from 1 to 4. Reference is made to the “Specific Experience”, sub-article b), requested under the Qualification Criteria (ITB 32.1). In case the Bidder is not the Manufacturer of the equipment, our understanding is that the Bidder shall have the Financial Capability to participate on its own and for what concerns the “Technical Capacity”, the Bidder shall present a Manufacturer’s Authorization by a Manufacturer (as per Manufacturer’s Authorization Form, Section IV, Bidding Forms) and the Manufacturer (not the Bidder in this case) shall meet the criteria in (d) (i) and (ii), which are the following: “(i) it has manufactured Mammography equipment for at least seven (7) years, prior to the bid submission deadline; and (ii) its annual production capacity of Mammography equipment for each of the last seven (7) years prior to the bid submission deadline, is at least 50% the quantities specified under each lot.” In other words, the Bidder (not being the Manufacturer) shall make use of the past Specific Experience of the Manufacturer, being duty authorized by them. Is our understanding correct? |
Thank you for your question. Prospective bidders should fulfill all the qualification criteria both finacial capacity (regardless as a manufacturer or not) and specific experience as specified in the bidding document. For financial capacity, bidder must meet the Average Annual Turn Over (AATO) for the last 3 years (2021-2023) equal to specified number per lot (refer to ITB 32.1) For Bidders’ specific experience: • Bidders should have experience in supplying Mammography equipment with specific minimum quantity specified in the BD in any of year within the last seven (7) years • Manufacturer’s authorization is required for non manufacturer bidders, the Bidder shall provide evidence of being duly authorized by a manufacturer (Manufacturer’s Authorization Form, Section IV, Bidding Forms), meeting the criteria mentioned above, to supply the Goods; • If the bidder is a manufacturer (OEM): it has manufactured Mammography for at least seven (7) years, prior to the bid submission deadline; and its annual production capacity of Mammography for each of the last seven (7) years prior to the bid submission deadline, is at least 30% the quantities specified under this package. In case the Bidders are not manufacturers, they may use the past Specific Experience of the Manufacturer, in form of Joint Venture. |
Bidding Procedure | Procurement Regulations | Specific Experience |
| 7 | 2024-08-05 | We would like to highlight to MOH and the World Bank that the above webpage has been intermittently down/offline since last week. At the time of this email sent, it is still down/offline (see screenshot below). As we’ve been informed consistently that this is the official webpage and the only channel to download all relevant and critical updates/documents, we respectfully ask for MOH and World Bank’s critical support to manage its uptime and availability to ensure potential bidders are able to access the latest information in a timely, transparent and fair manner. | Thank you for bringing this to our attention. We apologize for the inconvenience caused by the intermittent downtime of our website. We understand the importance of ensuring that all potential bidders have timely and transparent access to critical updates and documents. Please be assured that we are actively working to resolve the issue and improve the website's uptime and availability. |
Other | Related to IHSS | Question related to IHSS project |
| 8 | 2024-08-05 | We would like to highlight to MOH and the World Bank that the above webpage has been intermittently down/offline since last week. At the time of this email sent, it is still down/offline (see screenshot below). As we’ve been informed consistently that this is the official webpage and the only channel to download all relevant and critical updates/documents, we respectfully ask for MOH and World Bank’s critical support to manage its uptime and availability to ensure potential bidders are able to access the latest information in a timely, transparent and fair manner. | Thank you for bringing this to our attention. We apologize for the inconvenience caused by the intermittent downtime of our website. We understand the importance of ensuring that all potential bidders have timely and transparent access to critical updates and documents. Please be assured that we are actively working to resolve the issue and improve the website's uptime and availability. |
Other | Related to IHSS | Question related to IHSS project |
| 9 | 2024-08-06 | Line : 27; Questions : Heat Capacity, HU; Requirement : ≥ 300,000 HU Indication of the maximum heating during x-ray generation that the x-ray tube anode can withstand. Input/question: Kindly reconsider: Industrial standard/common Heat capacity unit is >150,000 KHU; current specifications might be referring to a specific vendor/brand only |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 10 | 2024-08-06 | Line : 106; Questions : c) Radiation Protective Equipment; Requirement : Bidder to supply the following: 1. Lead Apron (2 pcs per unit) 2. Thyroid Shield (2 pcs per unit) 3. Face Shield (2 pcs per unit) 4. Pb Glasses (2 pcs per unit) 5. Pb Gloves (2 pcs per unit) Input/question: Kindly clarify are the Face Shield, PB glasses and PB gloves clinically considered and really needed? Because the industrial standard for Mammography Radiation Protection Equipment is only Lead Apron, Thyroid Shield and the PB glass at the Operator table, we recommend MOH to re-consider. |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 11 | 2024-08-06 | Line : 128; Questions : Battery Back-up Power (UPS); Requirement : Rechargeable Input/question: Please clarify the minimum capacity (kVA) of the UPS and also the backup time (minutes) required. |
Thank you for your question. The capacity (kVA) of the UPS should align with the power requirements of the bidder's mammography acquisition station. The backup time is minimum 30 minutes. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 12 | 2024-08-06 | Line : 27; Questions : Heat Capacity, HU; Requirement : ≥ 300,000 HU Indication of the maximum heating during x-ray generation that the x-ray tube anode can withstand. Input/question: Kindly reconsider: Industrial standard/common Heat capacity unit is >150,000 KHU; current specifications might be referring to a specific vendor/brand only |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 13 | 2024-08-06 | Line : 77; Questions : Mammography Chair; Requirement : Required Input/question: Kindly clarify/define the usage of the Mammography chair? Is this for patient in a wheelchair? We recommend to list the Mammography chair as an optional item, especially when/if the purpose of the mammography system is for screening patients - the mammography chair will not be used much as mammography systems can be compatible for wheelchair patients (i.e. height adjustable) |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 14 | 2024-08-06 | Line : 173; Questions : Image Bit Depth; Requirement : To supply, install and complete commission of the room including radiation protection (in accordance to BAPETEN and PERMENKES guidelines) Input/question: Kindly clarify is the room preparation listed within the specifications technical sheet to be borne by winning vendor? |
Many thanks for this question. The bidder is required to prepare installation activities as mentioned in the Excel Spreedsheet with focus on the relevant responsibility to the bidder (symbol X). Please note that any preparatory and installation works beyond the provision of a bare room with utility access are the responsibility of the bidder and to be included and priced into the bid by the bidder. Any additional required preparatory or installation activities the bidder considers to be necessary need to be identified and included in the bid. | Supply Requirements | Evaluation Process | Qualification Requirements |
| 15 | 2024-08-06 | Input/question: Is the heat dissipation rate required for anode or heat dissipation rate for tube assembly? Line : 101; Questions : Data Back-up System; Requirement : Preferred; Bidder to state additional storage capacity in GBs Input/question: Kindly clarify is the Data Back Up System in the specifications referring to an external HDD? If yes, please assist to state the minimum capacity (GB). |
Thank you for your question. Yes, this specification is preferred, bidder to state configuration capable to manage required local hard disk backup. Please refer to the 2nd amendment of the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 16 | 2024-08-06 | Line : 28; Questions : Heat Dissipation Rate, HU/min; Requirement :At least 40,000 Indication of the maximum heating during x-ray generation that the x-ray tube anode can withstand. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 17 | 2024-08-06 | 3. RFB KS.01.04/A.VI/4972/2024 Document – Section XIII – Clause 9.2 (b) GCC: As explained in No. 1 above, adherence to the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union is not in line with applicable laws, including US laws, which need to be obeyed by the Bidder. Hence we ask you to please remove Clause 9.2 (b) GCC and make it read as the same clause under the previous similar Cathlab and/or MR tender: “[…] by and act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person or entity in that country.” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 18 | 2024-08-06 | Line : 173; Questions : Image Bit Depth; Requirement : To supply, install and complete commission of the room including radiation protection (in accordance to BAPETEN and PERMENKES guidelines) Input/question: Kindly clarify is the room preparation listed within the specifications technical sheet to be borne by winning vendor? |
Many thanks for this question. The bidder is required to prepare installation activities as mentioned in the Excel Spreedsheet with focus on the relevant responsibility to the bidder (symbol X). Please note that any preparatory and installation works beyond the provision of a bare room with utility access are the responsibility of the bidder and to be included and priced into the bid by the bidder. Any additional required preparatory or installation activities the bidder considers to be necessary need to be identified and included in the bid. | Supply Requirements | Evaluation Process | Qualification Requirements |
| 19 | 2024-08-06 | 2. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 2 We noticed that in Section V (“Eligible Countries”), No. 2, it is not clearly mentioned whether or not the Purchaser indeed wants to exclude firms, goods and services from specifically listed countries from the bidding process or not, as No. 2 reads: “[insert a list of countries following approval of IsDB to apply the restrictions or state “none”]. Can you please confirm that Purchaser does not want to exclude any firms, goods and services from any countries and hence Section V, No. 2 should indeed read: “Under ITB 4.8(a) and 5.1: none Under ITB 4.8(b) and 5.1: none” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 20 | 2024-08-06 | 1. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 1 We kindly request the removal of entire Section No. 1 as it would require bidder to comply with the Guidelines for Procurement of Goods, Works and Related Services under IsDB Financing. Thereby and as expressly stated therein, the clause would require Bidder to comply with the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union. Compliance with such boycott provisions of a specific country is forbidden under various applicable laws and regulations, in particular under US and various European laws which to some extend would apply to any bidder, irrespective of the Bidder being a US company, the products and services coming from the US and/or any other US nexus. The inclusion of the respective boycott regulations would make it legally impossible for numerous and relevant Bidders to participate in the tender, which would ultimately reduce the open, fair and healthy tender competition for the Purchaser, which clearly cannot be in the interest of Purchaser, the government of Indonesia and the people/patients of Indonesia – i.e. the current tender environment as it is written will potentially and highly result in undesirable situations such as inflated bid prices for goods that may not be robustly compared/reviewed when it comes to technical specifications, performance and total cost of ownership. To reiterate, we would kindly ask you to please remove throughout the entire set of tender documents and contract any reference to the mentioned boycott regulations (including but not limited to ITB 2.2.) |
We acknowledge receipt of your email dated August 6 and 14, 2024, and have carefully reviewed your request to remove the IsDB Boycott regulation from the bidding document. The IsDB is governed by the policies and principles agreed upon by its member countries, many of which are members of the Organization of Islamic Cooperation (OIC). Consequently, the IsDB Boycott regulation is a mandatory inclusion in our Procurement Guidelines and all related bidding documents. Procurement under the project shall be carried out in accordance with IsDB’s Procurement Policy and Procedures through provisions contained in the IsDB’s (i) Guidelines for the Procurement of Goods, Works and Related Services under IsDB Project Financing (April 2019 edition, revised in February 2023) and (ii) Guidelines for the Procurement of Consultants Services under IsDB Project Financing (April 2019 edition, revised in February 2023). Core procurement principles of the IsDB shall be respected throughout all procurement transactions. According to: • Paragraph 1.8.1 of the Procurement Guidelines, it is a fundamental policy of IsDB that the Request for Bids (RFB) shall unequivocally stipulate that the Goods, Works and/or Related Services provided by the Contractor, and its associates and sub-contractors, shall be in strict compliance with the Boycott Regulations of the Organization of the Islamic Cooperation, the League of Arab States, and the African Union (Boycott Regulations). The Beneficiary shall advise prospective Bidders that Bids will only be considered from Firms that are not subject to these Boycott Regulations. The Bidder shall provide a letter of oath to that effect. • Paragraph 1.8.3 The eligibility of a Firm will be determined during the Evaluation Process. In cases where Firms withhold information to evade disqualification on account of the eligibility requirement, the Beneficiary will have the right to cancel the contract at any time and also to penalize such Firms and claim compensation for losses incurred by the Beneficiary and/or IsDB as a consequence thereof. IsDB reserves the right not to honor any contract if the Contractor involved is found to be ineligible based on the eligibility requirement stated herein. • Letter of Bid – Technical Part, paragraph (i) Suspension and Debarment. The bidder shall confirmed that they, along with any of their subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the IsDB Group or a debarment imposed by the IsDB Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the IsDBI and other development banks. Further, the bidder is not ineligible under the Purchaser’s country laws or official regulations or by an act of compliance with a decision of the Organization of the Islamic Cooperation, the League of Arab States and the African Union. • Resolution 1/49-IBO on Islamic Office for the Boycott of Israel, point #1, Recalls the Jakarta Declaration on Palestine and Al-Quds Ash-Sharif, adopted during the Fifth Extraordinary Islamic Summit on Palestine and Al-Quds Ash-Sharif on 7 March 2016, containing commitments to pursue concrete actions to be collectively taken towards the realization of the inalienable rights of the Palestine People, including calls upon the international community to support the boycott of products produced in or by the illegal Israeli settlement As an organization committed to ethical standards and complying with international regulations, the IsDB includes specific clauses in its bidding documents to align with these principles and legal obligations. The Boycott regulation is one such clause, reflecting our commitment to the policies and principles established by our member countries and governing bodies. The inclusion of the Boycott regulation is a standard practice in IsDB-financed projects and is not intended to disadvantage or discriminate against any potential bidder. Instead, it ensures that all participants in IsDB-funded projects comply with the established regulations that govern the procurement process. We understand that this may present certain challenges for bidders, but it is important to maintain the integrity and fairness of the procurement process by adhering to these regulations. Unfortunately, we are unable to accommodate your request to remove the IsDB Boycott regulation from the bidding document. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 21 | 2024-08-06 | 2. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 2 We noticed that in Section V (“Eligible Countries”), No. 2, it is not clearly mentioned whether or not the Purchaser indeed wants to exclude firms, goods and services from specifically listed countries from the bidding process or not, as No. 2 reads: “[insert a list of countries following approval of IsDB to apply the restrictions or state “none”]. Can you please confirm that Purchaser does not want to exclude any firms, goods and services from any countries and hence Section V, No. 2 should indeed read: “Under ITB 4.8(a) and 5.1: none Under ITB 4.8(b) and 5.1: none” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 22 | 2024-08-06 | Line : 30; Questions : Cooling Method Requirement : Preferred; Oil-cooled and/or Fan-cooled. Bidder to list Input/question: Kindly reconsider: Industrial standard/common Cooling method is Air cooled, we recommend the same. |
Many thanks for this feedback. As this specification is Rated Criteria, the bidder can choose to comply or not. MoH will retain the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 23 | 2024-08-06 | Line : 38; Questions : Image Bit Depth; Requirement : Preferred; ≥ 16 bits Input/question: Kindly reconsider: Industrial standard/common Image Bit Depth is > 14bits, previous specs might be referring to a specific vendor/brand |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 24 | 2024-08-06 | Line : 77; Questions : Mammography Chair; Requirement : Required Input/question: Kindly clarify/define the usage of the Mammography chair? Is this for patient in a wheelchair? We recommend to list the Mammography chair as an optional item, especially when/if the purpose of the mammography system is for screening patients - the mammography chair will not be used much as mammography systems can be compatible for wheelchair patients (i.e. height adjustable) |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 25 | 2024-08-06 | Line : 28; Questions : Heat Dissipation Rate, HU/min; Requirement :At least 40,000 Indication of the maximum heating during x-ray generation that the x-ray tube anode can withstand. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 26 | 2024-08-06 | Line : 38; Questions : Image Bit Depth; Requirement : Preferred; ≥ 16 bits Input/question: Kindly reconsider: Industrial standard/common Image Bit Depth is > 14bits, previous specs might be referring to a specific vendor/brand |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 27 | 2024-08-06 | Line : 106; Questions : c) Radiation Protective Equipment; Requirement : Bidder to supply the following: 1. Lead Apron (2 pcs per unit) 2. Thyroid Shield (2 pcs per unit) 3. Face Shield (2 pcs per unit) 4. Pb Glasses (2 pcs per unit) 5. Pb Gloves (2 pcs per unit) Input/question: Kindly clarify are the Face Shield, PB glasses and PB gloves clinically considered and really needed? Because the industrial standard for Mammography Radiation Protection Equipment is only Lead Apron, Thyroid Shield and the PB glass at the Operator table, we recommend MOH to re-consider. |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 28 | 2024-08-06 | Input/question: Is the heat dissipation rate required for anode or heat dissipation rate for tube assembly? Line : 101; Questions : Data Back-up System; Requirement : Preferred; Bidder to state additional storage capacity in GBs Input/question: Kindly clarify is the Data Back Up System in the specifications referring to an external HDD? If yes, please assist to state the minimum capacity (GB). |
Thank you for your question. Yes, this specification is preferred, bidder to state configuration capable to manage required local hard disk backup. Please refer to the 2nd amendment of the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 29 | 2024-08-06 | 1. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 1 We kindly request the removal of entire Section No. 1 as it would require bidder to comply with the Guidelines for Procurement of Goods, Works and Related Services under IsDB Financing. Thereby and as expressly stated therein, the clause would require Bidder to comply with the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union. Compliance with such boycott provisions of a specific country is forbidden under various applicable laws and regulations, in particular under US and various European laws which to some extend would apply to any bidder, irrespective of the Bidder being a US company, the products and services coming from the US and/or any other US nexus. The inclusion of the respective boycott regulations would make it legally impossible for numerous and relevant Bidders to participate in the tender, which would ultimately reduce the open, fair and healthy tender competition for the Purchaser, which clearly cannot be in the interest of Purchaser, the government of Indonesia and the people/patients of Indonesia – i.e. the current tender environment as it is written will potentially and highly result in undesirable situations such as inflated bid prices for goods that may not be robustly compared/reviewed when it comes to technical specifications, performance and total cost of ownership. To reiterate, we would kindly ask you to please remove throughout the entire set of tender documents and contract any reference to the mentioned boycott regulations (including but not limited to ITB 2.2.) |
We acknowledge receipt of your email dated August 6 and 14, 2024, and have carefully reviewed your request to remove the IsDB Boycott regulation from the bidding document. The IsDB is governed by the policies and principles agreed upon by its member countries, many of which are members of the Organization of Islamic Cooperation (OIC). Consequently, the IsDB Boycott regulation is a mandatory inclusion in our Procurement Guidelines and all related bidding documents. Procurement under the project shall be carried out in accordance with IsDB’s Procurement Policy and Procedures through provisions contained in the IsDB’s (i) Guidelines for the Procurement of Goods, Works and Related Services under IsDB Project Financing (April 2019 edition, revised in February 2023) and (ii) Guidelines for the Procurement of Consultants Services under IsDB Project Financing (April 2019 edition, revised in February 2023). Core procurement principles of the IsDB shall be respected throughout all procurement transactions. According to: • Paragraph 1.8.1 of the Procurement Guidelines, it is a fundamental policy of IsDB that the Request for Bids (RFB) shall unequivocally stipulate that the Goods, Works and/or Related Services provided by the Contractor, and its associates and sub-contractors, shall be in strict compliance with the Boycott Regulations of the Organization of the Islamic Cooperation, the League of Arab States, and the African Union (Boycott Regulations). The Beneficiary shall advise prospective Bidders that Bids will only be considered from Firms that are not subject to these Boycott Regulations. The Bidder shall provide a letter of oath to that effect. • Paragraph 1.8.3 The eligibility of a Firm will be determined during the Evaluation Process. In cases where Firms withhold information to evade disqualification on account of the eligibility requirement, the Beneficiary will have the right to cancel the contract at any time and also to penalize such Firms and claim compensation for losses incurred by the Beneficiary and/or IsDB as a consequence thereof. IsDB reserves the right not to honor any contract if the Contractor involved is found to be ineligible based on the eligibility requirement stated herein. • Letter of Bid – Technical Part, paragraph (i) Suspension and Debarment. The bidder shall confirmed that they, along with any of their subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the IsDB Group or a debarment imposed by the IsDB Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the IsDBI and other development banks. Further, the bidder is not ineligible under the Purchaser’s country laws or official regulations or by an act of compliance with a decision of the Organization of the Islamic Cooperation, the League of Arab States and the African Union. • Resolution 1/49-IBO on Islamic Office for the Boycott of Israel, point #1, Recalls the Jakarta Declaration on Palestine and Al-Quds Ash-Sharif, adopted during the Fifth Extraordinary Islamic Summit on Palestine and Al-Quds Ash-Sharif on 7 March 2016, containing commitments to pursue concrete actions to be collectively taken towards the realization of the inalienable rights of the Palestine People, including calls upon the international community to support the boycott of products produced in or by the illegal Israeli settlement As an organization committed to ethical standards and complying with international regulations, the IsDB includes specific clauses in its bidding documents to align with these principles and legal obligations. The Boycott regulation is one such clause, reflecting our commitment to the policies and principles established by our member countries and governing bodies. The inclusion of the Boycott regulation is a standard practice in IsDB-financed projects and is not intended to disadvantage or discriminate against any potential bidder. Instead, it ensures that all participants in IsDB-funded projects comply with the established regulations that govern the procurement process. We understand that this may present certain challenges for bidders, but it is important to maintain the integrity and fairness of the procurement process by adhering to these regulations. Unfortunately, we are unable to accommodate your request to remove the IsDB Boycott regulation from the bidding document. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 30 | 2024-08-06 | Line : 128; Questions : Battery Back-up Power (UPS); Requirement : Rechargeable Input/question: Please clarify the minimum capacity (kVA) of the UPS and also the backup time (minutes) required. |
Thank you for your question. The capacity (kVA) of the UPS should align with the power requirements of the bidder's mammography acquisition station. The backup time is minimum 30 minutes. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 31 | 2024-08-06 | 3. RFB KS.01.04/A.VI/4972/2024 Document – Section XIII – Clause 9.2 (b) GCC: As explained in No. 1 above, adherence to the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union is not in line with applicable laws, including US laws, which need to be obeyed by the Bidder. Hence we ask you to please remove Clause 9.2 (b) GCC and make it read as the same clause under the previous similar Cathlab and/or MR tender: “[…] by and act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person or entity in that country.” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 32 | 2024-08-06 | 4. Tax related question for RFB KS.01.04/A.VI/4972/2024 and future ISDB related RFBs In terms of the Government Regulation No. 42/1995 dated 30 November 1995, as amended from time to time, read together with the implementing decrees, we understand that implementation of a Government Project to the extent is financed through a Foreign Loan would be exempted from applicable duties and taxes. We were informed by MoH/World Bank during the bidding phase of Cath Labs that the entire scope of the Cath Lab RFB (i.e. Supply of Cath Lab together with Related Services including Warranty/ Extended Warranty i.e. from 1st to 5th year and O&M i. e. from 6th to 10th year) is entirely funded by foreign loan and therefore the entire scope of Project would enjoy taxes and duties exemption as pronounced by Government Regulation No. 42/1995 – refer response of MoH below: Can the Procurement Committee confirm that for the current and all proposed future ISDB related RFBs’ entire scope including O&M shall be funded by foreign loan and therefore implementation of the entire project shall enjoy tax exemption, including related services and the operation and maintenance (O&M) scope. |
In accordance with Government Regulation No. 25 of 2001, projects funded by loans are exempt from taxes. This tax exemption is an important benefit that will apply to the project and will be available to the successful bidders. Detailed information regarding these tax facilities, including the specific terms and conditions, will be provided to the potential awardees. Please note that all applicable terms and conditions will apply. | Contract | Contract Management | Taxes |
| 33 | 2024-08-06 | 4. Tax related question for RFB KS.01.04/A.VI/4972/2024 and future ISDB related RFBs In terms of the Government Regulation No. 42/1995 dated 30 November 1995, as amended from time to time, read together with the implementing decrees, we understand that implementation of a Government Project to the extent is financed through a Foreign Loan would be exempted from applicable duties and taxes. We were informed by MoH/World Bank during the bidding phase of Cath Labs that the entire scope of the Cath Lab RFB (i.e. Supply of Cath Lab together with Related Services including Warranty/ Extended Warranty i.e. from 1st to 5th year and O&M i. e. from 6th to 10th year) is entirely funded by foreign loan and therefore the entire scope of Project would enjoy taxes and duties exemption as pronounced by Government Regulation No. 42/1995 – refer response of MoH below: Can the Procurement Committee confirm that for the current and all proposed future ISDB related RFBs’ entire scope including O&M shall be funded by foreign loan and therefore implementation of the entire project shall enjoy tax exemption, including related services and the operation and maintenance (O&M) scope. |
In accordance with Government Regulation No. 25 of 2001, projects funded by loans are exempt from taxes. This tax exemption is an important benefit that will apply to the project and will be available to the successful bidders. Detailed information regarding these tax facilities, including the specific terms and conditions, will be provided to the potential awardees. Please note that all applicable terms and conditions will apply. | Contract | Contract Management | Taxes |
| 34 | 2024-08-06 | Line : 30; Questions : Cooling Method Requirement : Preferred; Oil-cooled and/or Fan-cooled. Bidder to list Input/question: Kindly reconsider: Industrial standard/common Cooling method is Air cooled, we recommend the same. |
Many thanks for this feedback. As this specification is Rated Criteria, the bidder can choose to comply or not. MoH will retain the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 35 | 2024-08-07 | Line 58: There is no clinical benefit or relevance with ≥ 70 cm Source to image distance, therefore we would like to remove this specification |
Thank you for your feedback. While the Source to Image Distance (SID) of ≥ 70 cm may not directly impact image quality, but it can reduce patient radiation exposure, which is an important for the patient safety. Therefore, we will keep the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 36 | 2024-08-07 | Line 89 -95 : Mammography Specification excel lines 89-95 in relation to display monitors. Is this referring to acquisition workstation or review workstation? |
Thank you for your question. The specification are for both acquisition workstation and review workstation. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 37 | 2024-08-07 | Line 30 : Related with the cooling method. Please clarify on the fan cooled, whether it is the same with air cooled? Because fan produces air. Please open and include air cooled on the specification |
Many thanks for this feedback. As this specification is Rated Criteria, the bidder can choose to comply or not. MoH will retain the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 38 | 2024-08-07 | Line 77 – 88 : Related with mammography chair. Please clarify why mammography chair is required because there’s no biopsy requirement on the specification as normally mammography chair will be only use for biopsy or localization. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 39 | 2024-08-07 | Line 179 : Request to change to preferred specification because standard temperature for each mammography is different for each vendor Requesting to widen the range from 15 to 32 degree Celsius as it provides better equipment stability and the low chance of breakdown causing disruption in services |
Thank you for your feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 40 | 2024-08-07 | Line 58: There is no clinical benefit or relevance with ≥ 70 cm Source to image distance, therefore we would like to remove this specification |
Thank you for your feedback. While the Source to Image Distance (SID) of ≥ 70 cm may not directly impact image quality, but it can reduce patient radiation exposure, which is an important for the patient safety. Therefore, we will keep the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 41 | 2024-08-07 | Bidder recommend to add to specification Patient Comfort (Preferred and request to add to the technical specification to get extra points) Bucky Thickness : ≤ 5 cm, thin bucky thickness will increase patient comfort, especially for patient with large abdomen, patient with wheelchair, and patient with sensitive breast |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 42 | 2024-08-07 | Line 29 : This measurement as standalone is not an accurate measurement of an x-ray’s tubecapacity to image patients. Improved design of some x-ray tubes ( Dual trackmolybdenum and rhodium) means that they no longer require such a high heatdissipation rate (compare to other x-ray tube tungsten) in order to image manypatients per hour and thus higher heat dissipation rate is not required. The outcomeis linked to patient examine per hour and not directly to the tube heat dissipationrate.Therefore, we would like to request to remove the specification |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 43 | 2024-08-07 | Bidder recommend to add to specification Patient Comfort (Preferred and request to add to the technical specification to get extra points) Bucky Thickness : ≤ 5 cm, thin bucky thickness will increase patient comfort, especially for patient with large abdomen, patient with wheelchair, and patient with sensitive breast |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 44 | 2024-08-07 | We have one question regarding the manufacturing experience. This tender requires the manufacturer to have at least seven (7) years manufacturing experience of Mammography equipment prior to the bid submission deadline. According to previous SIHREN projects, MOH only required the manufacturer to have 4- year manufacturing experience of relevant equipment, such as DSA and MRI projects. Both products are more precise and have higher value than mammography. We sincerely request MOH could kindly remain the manufacturing experience to be 4- year, and revise it from 7 years to 4 years. Thank you. |
Thank you for your inquiry. The requirement for seven years of manufacturing experience on Mammography equipment is based on market approach considering mammography is such of mature medical devices industries. | Bidding Procedure | Procurement Regulations | Specific Experience |
| 45 | 2024-08-07 | We have one question regarding the manufacturing experience. This tender requires the manufacturer to have at least seven (7) years manufacturing experience of Mammography equipment prior to the bid submission deadline. According to previous SIHREN projects, MOH only required the manufacturer to have 4- year manufacturing experience of relevant equipment, such as DSA and MRI projects. Both products are more precise and have higher value than mammography. We sincerely request MOH could kindly remain the manufacturing experience to be 4- year, and revise it from 7 years to 4 years. Thank you. |
Thank you for your inquiry. The requirement for seven years of manufacturing experience on Mammography equipment is based on market approach considering mammography is such of mature medical devices industries. | Bidding Procedure | Procurement Regulations | Specific Experience |
| 46 | 2024-08-07 | Line 77 – 88 : Related with mammography chair. Please clarify why mammography chair is required because there’s no biopsy requirement on the specification as normally mammography chair will be only use for biopsy or localization. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 47 | 2024-08-07 | Line 40 : Please clarify whether pixel size is for 2D images or 3D images Smaller pixel size results in larger data sets which increases demand on network and storage capabilities. Increasing overall costs of maintenance and image transfers may cause disruption in seamless operation. Therefore we would like to remove the specification as it is not impacted the clinical diagnosis. |
Many thanks for this feedback. MoH has considered this specifications is important, therefore, it will be retain as is. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 48 | 2024-08-07 | Bidder recommend to add to specification Compression system (Preferred and request to add to the technical specification to get extra points) Patient assisted compression system, which can reduces patient anxiety, increases patient comfort, and improve image quality |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 49 | 2024-08-07 | Would like to seek for clarification for below. Thank you in advance. 1. Line 19 : a. Clarification and elaborate on the meaning of Direct Digital Mammography b. Clarification on the requirement whether it is 2D digital or 3D digital mammography c. Would like to seek to open the requirement to Digital Mammography because digital mammography already incorporate capturing images digitally through a detector. Please erase the “direct” wording. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 50 | 2024-08-07 | Line 41 : Please clarify whether pixel size is for 2D images or 3D images Smaller pixel size results in larger data sets which increases demand on network and storage capabilities. Increasing overall costs of maintenance and image transfers may cause disruption in seamless operation. Therefore we would like to remove the specification as it is not impacted the clinicaldiagnosis. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 51 | 2024-08-07 | Line 55 & 56 : Please clarify Vertical movement Range is similar to floor to image receptor distance |
Thank you for your question. Yes the Vertical Movement Range is similar to image receptor distance. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 52 | 2024-08-07 | Bidder recommend to add to specification Compression system (Preferred and request to add to the technical specification to get extra points) Patient assisted compression system, which can reduces patient anxiety, increases patient comfort, and improve image quality |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 53 | 2024-08-07 | Line 29 : This measurement as standalone is not an accurate measurement of an x-ray’s tubecapacity to image patients. Improved design of some x-ray tubes ( Dual trackmolybdenum and rhodium) means that they no longer require such a high heatdissipation rate (compare to other x-ray tube tungsten) in order to image manypatients per hour and thus higher heat dissipation rate is not required. The outcomeis linked to patient examine per hour and not directly to the tube heat dissipationrate.Therefore, we would like to request to remove the specification |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 54 | 2024-08-07 | Line 38 : No Clinical relevance on Image Bit Depth, DQE metrics has already covered all Image Quality related specification |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 55 | 2024-08-07 | Line 180 : Request to change to preferred specification because standard temperature for each mammography is different for each vendor Requesting to widen the range from 10 % to 90 % as it provides better equipment stability and the low chance of breakdown causing disruption in services |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 56 | 2024-08-07 | Line 44 : Our design strategy is based on optimizing the detectability of lesions, which involves both sharpness (characterized by MTF) and noise. These two properties are combined in the DQE which best describes the detector capability to capture efficiently the information (as per IEC 62220-1-2 standard). The detector we use on mammography systems effectively has a high DQE (*). To improve image sharpness in addition to the DQE, we also apply a special algorithm. Some detector technologies, may have a very high MTF, which provides not only signal sharpness but also higher noise. We have designed our technology to optimize the detector for DQE, and then to improve image sharpness through the special algorithm. In this way, we improve image sharpness beyond our stated MTF while maintaining lower noise. Therefore we would like to request to remove the specification |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 57 | 2024-08-07 | Line 180 : Request to change to preferred specification because standard temperature for each mammography is different for each vendor Requesting to widen the range from 10 % to 90 % as it provides better equipment stability and the low chance of breakdown causing disruption in services |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 58 | 2024-08-07 | Line 44 : Our design strategy is based on optimizing the detectability of lesions, which involves both sharpness (characterized by MTF) and noise. These two properties are combined in the DQE which best describes the detector capability to capture efficiently the information (as per IEC 62220-1-2 standard). The detector we use on mammography systems effectively has a high DQE (*). To improve image sharpness in addition to the DQE, we also apply a special algorithm. Some detector technologies, may have a very high MTF, which provides not only signal sharpness but also higher noise. We have designed our technology to optimize the detector for DQE, and then to improve image sharpness through the special algorithm. In this way, we improve image sharpness beyond our stated MTF while maintaining lower noise. Therefore we would like to request to remove the specification |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 59 | 2024-08-07 | Line 30 : Related with the cooling method. Please clarify on the fan cooled, whether it is the same with air cooled? Because fan produces air. Please open and include air cooled on the specification |
Many thanks for this feedback. As this specification is Rated Criteria, the bidder can choose to comply or not. MoH will retain the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 60 | 2024-08-07 | Line 41 : Please clarify whether pixel size is for 2D images or 3D images Smaller pixel size results in larger data sets which increases demand on network and storage capabilities. Increasing overall costs of maintenance and image transfers may cause disruption in seamless operation. Therefore we would like to remove the specification as it is not impacted the clinicaldiagnosis. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 61 | 2024-08-07 | Line 89 -95 : Mammography Specification excel lines 89-95 in relation to display monitors. Is this referring to acquisition workstation or review workstation? |
Thank you for your question. The specification are for both acquisition workstation and review workstation. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 62 | 2024-08-07 | Would like to seek for clarification for below. Thank you in advance. 1. Line 19 : a. Clarification and elaborate on the meaning of Direct Digital Mammography b. Clarification on the requirement whether it is 2D digital or 3D digital mammography c. Would like to seek to open the requirement to Digital Mammography because digital mammography already incorporate capturing images digitally through a detector. Please erase the “direct” wording. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 63 | 2024-08-07 | Line 179 : Request to change to preferred specification because standard temperature for each mammography is different for each vendor Requesting to widen the range from 15 to 32 degree Celsius as it provides better equipment stability and the low chance of breakdown causing disruption in services |
Thank you for your feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 64 | 2024-08-07 | Line 38 : No Clinical relevance on Image Bit Depth, DQE metrics has already covered all Image Quality related specification |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 65 | 2024-08-07 | Line 40 : Please clarify whether pixel size is for 2D images or 3D images Smaller pixel size results in larger data sets which increases demand on network and storage capabilities. Increasing overall costs of maintenance and image transfers may cause disruption in seamless operation. Therefore we would like to remove the specification as it is not impacted the clinical diagnosis. |
Many thanks for this feedback. MoH has considered this specifications is important, therefore, it will be retain as is. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 66 | 2024-08-07 | Line 55 & 56 : Please clarify Vertical movement Range is similar to floor to image receptor distance |
Thank you for your question. Yes the Vertical Movement Range is similar to image receptor distance. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 67 | 2024-08-14 | Line: 158 Questions: Is this equipment that incorporates AI capabilities generally classified as high-risk or low-risk? Requirement: Bidder to Specify Siemens Healthineers Input/question: Please elaborate and clarify on the expectation of AI capabilities - what does it mean by "classification of high risk and low risk"? How is "risk" defined? |
Thank you for providing us the question. Please provide relevant information related to the risk of AI and its capability according and relevant to the model you are proposing. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 68 | 2024-08-14 | 2. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 2 We noticed that in Section V (“Eligible Countries”), No. 2, it is not clearly mentioned whether or not the Purchaser indeed wants to exclude firms, goods and services from specifically listed countries from the bidding process or not, as No. 2 reads: “[insert a list of countries following approval of IsDB to apply the restrictions or state “none”]. Can you please confirm that Purchaser does not want to exclude any firms, goods and services from any countries and hence Section V, No. 2 should indeed read: “Under ITB 4.8(a) and 5.1: none Under ITB 4.8(b) and 5.1: none” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 69 | 2024-08-14 | Suggestion to MOH to include dehumdifier (open specifications) as mandatory requirement for the mammo system to maintain the humidity in the mammography room due to the sensitivity of the mammography detector/hardware | Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 70 | 2024-08-14 | Suggestion to MOH to include dehumdifier (open specifications) as mandatory requirement for the mammo system to maintain the humidity in the mammography room due to the sensitivity of the mammography detector/hardware | Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 71 | 2024-08-14 | Line 16 Questions : For Full Field Digital Mammography (FFDM) Requirement : To distinguish between normal and pathologic soft tissue, to produce high- resolution images, and to visualize the subtle signs of early breast cancer. XXXX Input/question : Please kindly consider to include the specifications of FFDM to future upgradability to 3D Tomosynthesis Mammography as it will help to improve the early detection rate of breast cancer. In a 2D mammogram, breast tissue structures can overlay each other, which means that some structures or lesions are difficult to detect or cannot be detected at all. Overlapping tissue structures or masking in the image can also mimic cancer – resulting in false positives and leading to unnecessary biopsies or treatment. Tomosynthesis can help overcome these challenges, and it has been proven to be more effective than mammography alone. However, tomosynthesis can vary across vendors when it comes to number of projections and, possibly most importantly: the angular range. Please refer to whitepaper attached regarding 50° wide-angle tomosynthesis. Proposed specification: Upgradability to Tomosynthesis angle > 25° (mandatory) Upgradability to Tomosynthesis angle ≥ 50° (optional/orange with additional points) |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 72 | 2024-08-14 | 3. RFB KS.01.04/A.VI/4972/2024 Document – Section XIII – Clause 9.2 (b) GCC: As explained in No. 1 above, adherence to the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union is not in line with applicable laws, including US laws, which need to be obeyed by the Bidder. Hence we ask you to please remove Clause 9.2 (b) GCC and make it read as the same clause under the previous similar Cathlab and/or MR tender: “[…] by and act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person or entity in that country.” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 73 | 2024-08-14 | Dear Sir/Madam Related to SPN Procurement of Mammography We have the attached input/questions for submission to the Procurement Committee. We urge MoH, IsDB, and the World Bank to consider the critical input and potentially hold a follow up Focus Group Discussion (FGD) for the mentioned input with the market, due to its far reaching. We also kindly request the Procurement Committe to release the minute/notes of the ""6th Vendor Conference- Procurement of SIHREN IsDB for 10 packages (14 equipment)"" that was held on 18 July 2024. Our request are in connection to ensure good, fair and transparent participation of the entire market for an eventual successful tender process for MoH, IsDB, and the World Bank." |
Please refer to the respective response on the question #11. | Other | Unrelated Questions | Unrelated Questions |
| 74 | 2024-08-14 | 5. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries Following up on our last input/feedback (1,2,3) dated 6 August 2024 as well as discussions at the pre-bid meeting on 8 August 2024 in Jakarta, we provide additional input and references for the Procurement Committee and ISDB: GERMAN LAW: Para. 7 Foreign Trade and Payments Ordinance (Außenwirtschaftsverordnung – AWV) Prohibition, S. 1 • Boycott: Private or sovereign measurements which exclude a person, a group of persons, a company or a state from regular business transactions • Against another country: Restriction of the above-mentioned broad concept of boycott; but includes measurements against companies solely on the basis of their country of origin • Participation: Any support of boycott; even if the declarant does not trade with the boycotted state anyway • Issuing of a declaration: Legal and factual acts; includes third parties’ declarations presented by contractor • Resident: Natural persons, legal entities with domicile/place of management in Germany; does not include foreign branches of domestic entities, provided that management seat is abroad and separate accounting Exception, S. 2 • One state imposed economic sanctions against another state, and • Declaration is made in order to fulfil the requirements of that state’s economic sanction, and … • Security Council of the UN, Council of the EU or Germany have also imposed economic sanctions against the other state (“resolutions”) – sanctions don’t necessarily have to be identical, their respective scope is indifferent Sanctions • Fines up to EUR 500.000 |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 75 | 2024-08-14 | 3. RFB KS.01.04/A.VI/4972/2024 Document – Section XIII – Clause 9.2 (b) GCC: As explained in No. 1 above, adherence to the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union is not in line with applicable laws, including US laws, which need to be obeyed by the Bidder. Hence we ask you to please remove Clause 9.2 (b) GCC and make it read as the same clause under the previous similar Cathlab and/or MR tender: “[…] by and act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person or entity in that country.” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 76 | 2024-08-14 | 4. Tax related question for RFB KS.01.04/A.VI/4972/2024 and future ISDB related RFBs In terms of the Government Regulation No. 42/1995 dated 30 November 1995, as amended from time to time, read together with the implementing decrees, we understand that implementation of a Government Project to the extent is financed through a Foreign Loan would be exempted from applicable duties and taxes. We were informed by MoH/World Bank during the bidding phase of Cath Labs that the entire scope of the Cath Lab RFB (i.e. Supply of Cath Lab together with Related Services including Warranty/ Extended Warranty i.e. from 1 st to 5 th year and O&M i.e. from 6 th to 10 th year) is entirely funded by foreign loan and therefore the entire scope of Project would enjoy taxes and duties exemption as pronounced by Government Regulation No. 42/1995 – refer response of MoH below: Can the Procurement Committee confirm that for the current and all proposed future ISDB related RFBs’ entire scope including O&M shall be funded by foreign loan and therefore implementation of the entire project shall enjoy tax exemption, including related services and the operation and maintenance (O&M) scope. |
Please refer to the respective response on the question #8. | Contract | Contract Management | Taxes |
| 77 | 2024-08-14 | We have additional and very critical input related to our last email – please refer to the attached for your kind review. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market. We also urge MOH, ISDB and the World Bank to please consider the postpone of the tender process (for mammography and all other ISDB related modalities) until the mentioned critical topic can be fully addressed to/with the market in the interest of the intended open, fair and international competitive bidding (ICB) process. | Thank you for your input and for highlighting its importance. We appreciate your commitment to ensuring a transparent and competitive process. After careful consideration, we have decided to proceed with the tender process as planned. While we understand the concerns raised, we believe that the current process adequately supports an open, fair, and internationally competitive bidding environment. While a Focus Group Discussion (FGD) will not be held, we encourage you to refer to question no. 5 as it addresses the relevant concerns. |
Other | Unrelated Questions | Unrelated Questions |
| 78 | 2024-08-14 | We have additional and very critical input related to our last email – please refer to the attached for your kind review. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market. We also urge MOH, ISDB and the World Bank to please consider the postpone of the tender process (for mammography and all other ISDB related modalities) until the mentioned critical topic can be fully addressed to/with the market in the interest of the intended open, fair and international competitive bidding (ICB) process. | Thank you for your input and for highlighting its importance. We appreciate your commitment to ensuring a transparent and competitive process. After careful consideration, we have decided to proceed with the tender process as planned. While we understand the concerns raised, we believe that the current process adequately supports an open, fair, and internationally competitive bidding environment. While a Focus Group Discussion (FGD) will not be held, we encourage you to refer to question no. 5 as it addresses the relevant concerns. |
Other | Unrelated Questions | Unrelated Questions |
| 79 | 2024-08-14 | Line : 178 Workstation Requirement : Bidder to supply and install Siemens Healthineers Input/question : Is the workstation referring to the acquisition workstation for the radiographers in the mammogram room? If not, can MOH please provide more details and expectations of this "Workstation" that is marked mandatory? |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 80 | 2024-08-14 | 4. Tax related question for RFB KS.01.04/A.VI/4972/2024 and future ISDB related RFBs In terms of the Government Regulation No. 42/1995 dated 30 November 1995, as amended from time to time, read together with the implementing decrees, we understand that implementation of a Government Project to the extent is financed through a Foreign Loan would be exempted from applicable duties and taxes. We were informed by MoH/World Bank during the bidding phase of Cath Labs that the entire scope of the Cath Lab RFB (i.e. Supply of Cath Lab together with Related Services including Warranty/ Extended Warranty i.e. from 1 st to 5 th year and O&M i.e. from 6 th to 10 th year) is entirely funded by foreign loan and therefore the entire scope of Project would enjoy taxes and duties exemption as pronounced by Government Regulation No. 42/1995 – refer response of MoH below: Can the Procurement Committee confirm that for the current and all proposed future ISDB related RFBs’ entire scope including O&M shall be funded by foreign loan and therefore implementation of the entire project shall enjoy tax exemption, including related services and the operation and maintenance (O&M) scope. |
Please refer to the respective response on the question #8. | Contract | Contract Management | Taxes |
| 81 | 2024-08-14 | 5. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries Following up on our last input/feedback (1,2,3) dated 6 August 2024 as well as discussions at the pre-bid meeting on 8 August 2024 in Jakarta, we provide additional input and references for the Procurement Committee and ISDB: GERMAN LAW: Para. 7 Foreign Trade and Payments Ordinance (Außenwirtschaftsverordnung – AWV) Prohibition, S. 1 • Boycott: Private or sovereign measurements which exclude a person, a group of persons, a company or a state from regular business transactions • Against another country: Restriction of the above-mentioned broad concept of boycott; but includes measurements against companies solely on the basis of their country of origin • Participation: Any support of boycott; even if the declarant does not trade with the boycotted state anyway • Issuing of a declaration: Legal and factual acts; includes third parties’ declarations presented by contractor • Resident: Natural persons, legal entities with domicile/place of management in Germany; does not include foreign branches of domestic entities, provided that management seat is abroad and separate accounting Exception, S. 2 • One state imposed economic sanctions against another state, and • Declaration is made in order to fulfil the requirements of that state’s economic sanction, and … • Security Council of the UN, Council of the EU or Germany have also imposed economic sanctions against the other state (“resolutions”) – sanctions don’t necessarily have to be identical, their respective scope is indifferent Sanctions • Fines up to EUR 500.000 |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 82 | 2024-08-14 | Line : 178 Workstation Requirement : Bidder to supply and install Siemens Healthineers Input/question : Is the workstation referring to the acquisition workstation for the radiographers in the mammogram room? If not, can MOH please provide more details and expectations of this "Workstation" that is marked mandatory? |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 83 | 2024-08-14 | 2. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 2 We noticed that in Section V (“Eligible Countries”), No. 2, it is not clearly mentioned whether or not the Purchaser indeed wants to exclude firms, goods and services from specifically listed countries from the bidding process or not, as No. 2 reads: “[insert a list of countries following approval of IsDB to apply the restrictions or state “none”]. Can you please confirm that Purchaser does not want to exclude any firms, goods and services from any countries and hence Section V, No. 2 should indeed read: “Under ITB 4.8(a) and 5.1: none Under ITB 4.8(b) and 5.1: none” |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 84 | 2024-08-14 | We have additional and very critical input related to our last email – please refer to the attached for your kind review. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market. We also urge MOH, ISDB and the World Bank to please consider the postpone of the tender process (for mammography and all other ISDB related modalities) until the mentioned critical topic can be fully addressed to/with the market in the interest of the intended open, fair and international competitive bidding (ICB) process. | Thank you for your input and for highlighting its importance. We appreciate your commitment to ensuring a transparent and competitive process. After careful consideration, we have decided to proceed with the tender process as planned. While we understand the concerns raised, we believe that the current process adequately supports an open, fair, and internationally competitive bidding environment. While a Focus Group Discussion (FGD) will not be held, we encourage you to refer to question no. 5 as it addresses the relevant concerns. |
Other | Unrelated Questions | Unrelated Questions |
| 85 | 2024-08-14 | Line: 158 Questions: Is this equipment that incorporates AI capabilities generally classified as high-risk or low-risk? Requirement: Bidder to Specify Siemens Healthineers Input/question: Please elaborate and clarify on the expectation of AI capabilities - what does it mean by "classification of high risk and low risk"? How is "risk" defined? |
Thank you for providing us the question. Please provide relevant information related to the risk of AI and its capability according and relevant to the model you are proposing. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 86 | 2024-08-14 | 5. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries Following up on our last input/feedback (1,2,3) dated 6 August 2024 as well as discussions at the pre-bid meeting on 8 August 2024 in Jakarta, we provide additional input and references for the Procurement Committee and ISDB: GERMAN LAW: Para. 7 Foreign Trade and Payments Ordinance (Außenwirtschaftsverordnung – AWV) Prohibition, S. 1 • Boycott: Private or sovereign measurements which exclude a person, a group of persons, a company or a state from regular business transactions • Against another country: Restriction of the above-mentioned broad concept of boycott; but includes measurements against companies solely on the basis of their country of origin • Participation: Any support of boycott; even if the declarant does not trade with the boycotted state anyway • Issuing of a declaration: Legal and factual acts; includes third parties’ declarations presented by contractor • Resident: Natural persons, legal entities with domicile/place of management in Germany; does not include foreign branches of domestic entities, provided that management seat is abroad and separate accounting Exception, S. 2 • One state imposed economic sanctions against another state, and • Declaration is made in order to fulfil the requirements of that state’s economic sanction, and … • Security Council of the UN, Council of the EU or Germany have also imposed economic sanctions against the other state (“resolutions”) – sanctions don’t necessarily have to be identical, their respective scope is indifferent Sanctions • Fines up to EUR 500.000 |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 87 | 2024-08-14 | We have additional and very critical input related to our last email – please refer to the attached for your kind review. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market. We also urge MOH, ISDB and the World Bank to please consider the postpone of the tender process (for mammography and all other ISDB related modalities) until the mentioned critical topic can be fully addressed to/with the market in the interest of the intended open, fair and international competitive bidding (ICB) process. | Thank you for your input and for highlighting its importance. We appreciate your commitment to ensuring a transparent and competitive process. After careful consideration, we have decided to proceed with the tender process as planned. While we understand the concerns raised, we believe that the current process adequately supports an open, fair, and internationally competitive bidding environment. While a Focus Group Discussion (FGD) will not be held, we encourage you to refer to question no. 5 as it addresses the relevant concerns. |
Other | Unrelated Questions | Unrelated Questions |
| 88 | 2024-08-14 | Dear Sir/Madam Related to SPN Procurement of Mammography We have the attached input/questions for submission to the Procurement Committee. We urge MoH, IsDB, and the World Bank to consider the critical input and potentially hold a follow up Focus Group Discussion (FGD) for the mentioned input with the market, due to its far reaching. We also kindly request the Procurement Committe to release the minute/notes of the ""6th Vendor Conference- Procurement of SIHREN IsDB for 10 packages (14 equipment)"" that was held on 18 July 2024. Our request are in connection to ensure good, fair and transparent participation of the entire market for an eventual successful tender process for MoH, IsDB, and the World Bank." |
Please refer to the respective response on the question #11. | Other | Unrelated Questions | Unrelated Questions |
| 89 | 2024-08-14 | Line 16 Questions : For Full Field Digital Mammography (FFDM) Requirement : To distinguish between normal and pathologic soft tissue, to produce high- resolution images, and to visualize the subtle signs of early breast cancer. XXXX Input/question : Please kindly consider to include the specifications of FFDM to future upgradability to 3D Tomosynthesis Mammography as it will help to improve the early detection rate of breast cancer. In a 2D mammogram, breast tissue structures can overlay each other, which means that some structures or lesions are difficult to detect or cannot be detected at all. Overlapping tissue structures or masking in the image can also mimic cancer – resulting in false positives and leading to unnecessary biopsies or treatment. Tomosynthesis can help overcome these challenges, and it has been proven to be more effective than mammography alone. However, tomosynthesis can vary across vendors when it comes to number of projections and, possibly most importantly: the angular range. Please refer to whitepaper attached regarding 50° wide-angle tomosynthesis. Proposed specification: Upgradability to Tomosynthesis angle > 25° (mandatory) Upgradability to Tomosynthesis angle ≥ 50° (optional/orange with additional points) |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 90 | 2024-08-14 | 5. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries Following up on our last input/feedback (1,2,3) dated 6 August 2024 as well as discussions at the pre-bid meeting on 8 August 2024 in Jakarta, we provide additional input and references for the Procurement Committee and ISDB: GERMAN LAW: Para. 7 Foreign Trade and Payments Ordinance (Außenwirtschaftsverordnung – AWV) Prohibition, S. 1 • Boycott: Private or sovereign measurements which exclude a person, a group of persons, a company or a state from regular business transactions • Against another country: Restriction of the above-mentioned broad concept of boycott; but includes measurements against companies solely on the basis of their country of origin • Participation: Any support of boycott; even if the declarant does not trade with the boycotted state anyway • Issuing of a declaration: Legal and factual acts; includes third parties’ declarations presented by contractor • Resident: Natural persons, legal entities with domicile/place of management in Germany; does not include foreign branches of domestic entities, provided that management seat is abroad and separate accounting Exception, S. 2 • One state imposed economic sanctions against another state, and • Declaration is made in order to fulfil the requirements of that state’s economic sanction, and … • Security Council of the UN, Council of the EU or Germany have also imposed economic sanctions against the other state (“resolutions”) – sanctions don’t necessarily have to be identical, their respective scope is indifferent Sanctions • Fines up to EUR 500.000 |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 91 | 2024-08-14 | 1. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 1 We kindly request the removal of entire Section No. 1 as it would require bidder to comply with the Guidelines for Procurement of Goods, Works and Related Services under IsDB Financing. Thereby and as expressly stated therein, the clause would require Bidder to comply with the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union. Compliance with such boycott provisions of a specific country is forbidden under various applicable laws and regulations, in particular under US and various European laws which to some extend would apply to any bidder, irrespective of the Bidder being a US company, the products and services coming from the US and/or any other US nexus. The inclusion of the respective boycott regulations would make it legally impossible for numerous and relevant Bidders to participate in the tender, which would ultimately reduce the open, fair and healthy tender competition for the Purchaser, which clearly cannot be in the interest of Purchaser, the government of Indonesia and the people/patients of Indonesia – i.e. the current tender environment as it is written will potentially and highly result in undesirable situations such as inflated bid prices for goods that may not be robustly compared/reviewed when it comes to technical specifications, performance and total cost of ownership. To reiterate, we would kindly ask you to please remove throughout the entire set of tender documents and contract any reference to the mentioned boycott regulations (including but not limited to ITB 2.2.) |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 92 | 2024-08-14 | 1. RFB KS.01.04/A.VI/4972/2024 Document – Section V – Eligible Countries, No. 1 We kindly request the removal of entire Section No. 1 as it would require bidder to comply with the Guidelines for Procurement of Goods, Works and Related Services under IsDB Financing. Thereby and as expressly stated therein, the clause would require Bidder to comply with the Boycott Regulation of the Islamic Cooperation, the League of Arab States and the Africa Union. Compliance with such boycott provisions of a specific country is forbidden under various applicable laws and regulations, in particular under US and various European laws which to some extend would apply to any bidder, irrespective of the Bidder being a US company, the products and services coming from the US and/or any other US nexus. The inclusion of the respective boycott regulations would make it legally impossible for numerous and relevant Bidders to participate in the tender, which would ultimately reduce the open, fair and healthy tender competition for the Purchaser, which clearly cannot be in the interest of Purchaser, the government of Indonesia and the people/patients of Indonesia – i.e. the current tender environment as it is written will potentially and highly result in undesirable situations such as inflated bid prices for goods that may not be robustly compared/reviewed when it comes to technical specifications, performance and total cost of ownership. To reiterate, we would kindly ask you to please remove throughout the entire set of tender documents and contract any reference to the mentioned boycott regulations (including but not limited to ITB 2.2.) |
Please refer to the respective response on the question #5. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 93 | 2024-08-21 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Mammography, as outlined in RFB No: KS.01.04/A.VI/4972/2024. Question 1) Payment guarantee: While the RFB specifies Payment Terms in Section IX - Special Conditions of Contract 16.1, it is unclear how the payments beyond the 10% advance payment and the 25% on-shipment payment (made via letter of credit) will be guaranteed. 35% Acceptance Payment: How will the 35% payment milestone upon acceptance, testing, commissioning, and training (as per SCC 16.1) be guaranteed to the supplier? 30% Uptime Performance Linked Payments: How will the cumulative 50% payment based on up-time performance over four years be guaranteed to the supplier? |
Thank you for your question. The payment milestones, including the 35% upon acceptance, testing, commissioning, and training, as well as the 30% linked to uptime performance over 2 (two) years, are secured under the terms of the contract with the Ministry of Health (MoH). The MoH will be responsible for ensuring that these payments are made as per the agreed schedule in the Special Conditions of Contract (SCC 16.1). The guarantees for these payments are embedded in the contract, and the MoH, as the contracting authority, is committed to fulfilling its financial obligations as stipulated. | Contract | Contract Management | Payment Term |
| 94 | 2024-08-21 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Mammography, as outlined in RFB No: KS.01.04/A.VI/4972/2024. Question 1) Payment guarantee: While the RFB specifies Payment Terms in Section IX - Special Conditions of Contract 16.1, it is unclear how the payments beyond the 10% advance payment and the 25% on-shipment payment (made via letter of credit) will be guaranteed. 35% Acceptance Payment: How will the 35% payment milestone upon acceptance, testing, commissioning, and training (as per SCC 16.1) be guaranteed to the supplier? 30% Uptime Performance Linked Payments: How will the cumulative 50% payment based on up-time performance over four years be guaranteed to the supplier? |
Thank you for your question. The payment milestones, including the 35% upon acceptance, testing, commissioning, and training, as well as the 30% linked to uptime performance over 2 (two) years, are secured under the terms of the contract with the Ministry of Health (MoH). The MoH will be responsible for ensuring that these payments are made as per the agreed schedule in the Special Conditions of Contract (SCC 16.1). The guarantees for these payments are embedded in the contract, and the MoH, as the contracting authority, is committed to fulfilling its financial obligations as stipulated. | Contract | Contract Management | Payment Term |
| 95 | 2024-08-21 | Question 2) Payer for Acceptance and Up-time Payments: Will these payments be made directly by the Ministry of Health (as per ITB 2.1), or will the Islamic Development Bank (as financier mentioned in ITB 2.1) be directly involved in making these payments? We kindly request detailed explanation of the payment guarantee mechanisms for these milestones and clarification on the responsible payer(s) to ensure a clear understanding of the financial process and minimize potential risks for the supplier. |
The Ministry of Health (MoH) is responsible for managing the payment process according to the milestones defined in the contract, ensuring that all payments are processed in a timely and secure manner. At the request of the MoH and the Ministry of Finance (MoF), the Islamic Development Bank (IsDB) makes a direct payment to the designated supplier, in accordance with the relevant terms and conditions of the underlying agreement between the MoH and the third party approved by the IsDB. For detailed explanation of the payment guarantee mechanisms please refer to question number 46 above. |
Contract | Contract Management | Payment Term |
| 96 | 2024-08-21 | Question 2) Payer for Acceptance and Up-time Payments: Will these payments be made directly by the Ministry of Health (as per ITB 2.1), or will the Islamic Development Bank (as financier mentioned in ITB 2.1) be directly involved in making these payments? We kindly request detailed explanation of the payment guarantee mechanisms for these milestones and clarification on the responsible payer(s) to ensure a clear understanding of the financial process and minimize potential risks for the supplier. |
The Ministry of Health (MoH) is responsible for managing the payment process according to the milestones defined in the contract, ensuring that all payments are processed in a timely and secure manner. At the request of the MoH and the Ministry of Finance (MoF), the Islamic Development Bank (IsDB) makes a direct payment to the designated supplier, in accordance with the relevant terms and conditions of the underlying agreement between the MoH and the third party approved by the IsDB. For detailed explanation of the payment guarantee mechanisms please refer to question number 46 above. |
Contract | Contract Management | Payment Term |
| 97 | 2024-08-26 | Radiographic Systems Digital Mammographic , Row Number 25 Criteria : X-ray Generator Existing Specification : Time Range, sec - Within 0.01 - 10 Proposed Specification : Request to delete this or please make it non-mandatory Remarks : Unlike in Analog Mammography systems, in the current Digital Mammography systems, it is not essential to control the 'Time Range' also, as the control of 'mAs' is given and already your spefiication Row number 23 asks for mAs Range Within 0.1 - 650 mAs, a separate control of 'mA' and / or 'Time Range' is not mandatory. While some manfacturers may still have the control of 'mA' in Digital Mammography also, making this point of Row 25, Time Range will give undue advantage to certain vendors whereas deleting this point or making it non-mandatory does not limit the funcationality and does not become a drawback in any manner. Also, in row no. 66 you have asked for 'Automatic Exposure Control' which automatically controls the 'time range' and 'mA'. Hence, In order to ensure wider participation and to ensure that reputed manufacturers are not eliminated from bidding, we humbly request you to please delete this point or make it as non-mandatory |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 98 | 2024-08-26 | 3. In the bidding document, it states to provide relevant cyber security accreditation such as ISO 27000/ISO 27001 or equivalent. The bidders also need to provide relevant equipment cybersecurity mitigation via their MDS2 Form. a. Which condition does cybersecurity apply? Is it related only to the particular product? or to the whole process of company’s security? |
Thank you for the question. Bidder must clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 99 | 2024-08-26 | 2. To meet the Financial Capability requirements, we are required to fulfill the minimum AATO (Annual Aggregate Turnover) as specified by the Ministry of Health for each lot in the bidding document. a. Does equity or asset can be included in calculating the minimum AATO in a company, or is it limited only to cash? |
Average Annual Turnover is calculated from the revenue figures in the Income Statements over a specified period, which for this tender is three years (2021, 2022, 2023). The revenue or sales, listed at the top of the Income Statement, shows the total income the company earns in a financial year. This information is found in the Income Statement, also known as the Profit and Loss Statement. | Bidding Procedure | Evaluation Process | Financial Capability |
| 100 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 2. Proposed device information Digital detector line 40, pixel, µm, Requirements :Prefered ≤ 85 µm, WT : 2 |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 101 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 11. Proposed device information : Electrikal requirements Mammography system Line 128, Battery back-up power (UPS), requirements : rechargeable, WT : P/F, clarification request : We kindly ask to clarify if the UPS is required for workstation/s only or for the whole mamography system. In case the UPS is intended for the whole mammography system, it would be helpful for the bidder to know if the local power supply for each hospital mammography room is single phase ot 3- phase, in order to propose the UPS with right input.Considering the above requirment 230+/-10V, 50Hz, we suppose that all hospitals have single-phase power supply in the mammography room, may you kindly confirm? |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 102 | 2024-08-26 | We have the attached input/questions for submission to the Procurement Committee. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market, due to its far-reaching impact. We also kindly request the Procurement Committee to release the minutes/notes of the “6th Vendor Conference - Procurement of SIHREN IsDB for 10 packages (14 equipment)” that was held on 18 July 2024. Our requests are in connection to ensure good, fair and transparent participation of the entire market for an eventual successful tender process for MOH, ISDB and the World Bank. |
Please refer to the respective response on the question #11. | Other | Unrelated Questions | Unrelated Questions |
| 103 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 10. Proposed device information : Electrikal requirements Mammography system elektrical requirements V, requirements 230 ± 10 V AC, 50Hz, Single-Phase, and in compliance with Indonesia electricity standard, WT P/F, |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 104 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 9. Proposed device information d) radiation monitoring devices line 107, requirements : Bidder to supply the following : 1. Surveymeter (2 pcs per unit), 2 Analog/digital pocket dosimeter (2 pcs per unit), 3 Film badge / TLD (2 pcs per unit), WT : P/F, Clarification request : we kindly ask to provide more technical details abaout these accessories |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 105 | 2024-08-26 | Request for Extension of the deadline for bids submission Considering the complexity and the relevant size of the project and the number of clarifications that will be posted, we kindly ask to extend the deadline for the bid submission for no less than 21 days |
Many thanks for this suggestion, MoH has considered this request and will extend the bid submission period refer to Addendum No.1 Dated: August 28, 2024 | General Inquiry | Related to IHSS | Question related to IHSS project |
| 106 | 2024-08-26 | b. lease confirm if bidders should submit those two documents: cyber security accreditation and MDS2 Form for relevant equipment cybersecurity mitigation | Bidder can provided cyber security accreditation and MDS2 Form for cybersecurity mitigation. Document must clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 107 | 2024-08-26 | c. In addition to questions a and b, our global organization holds the ISO 27001 certification, which appears to cover the entire data management process. XXXX (as bidder) adheres to this global system, ensuring our compliance with the standard. Therefore, would it be acceptable to submit the global certification document along with a statement letter confirming that XXXX's IT system complies with the global standard? | Thank you for the question. If the manufacturer is not the bidder or part of the JV, relevant documentation is to be provided (by the Bidder) that clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 108 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical7. Proposed device information Display monitor line 95 Compatible to display 3Dmammography can support 3D images, please kindly confirm that this pecificationindicates that the mammography system should also generate 3D images (tomosynthesis), or if the system should be mechanically pre-set fortomosynthesis upgrade. If tomosynthesis is not required, considering that allwell recongnized mammography manufacturers can have this modality, it might beconvenient for the purpose of quality quality to include at least as additional pointfor SCORE the possibility to tomosynthesis upgrade only with sw upgrade(workstation hardware and mammo gantry already pre-set for tomosynthesismovements / software ugrade). |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 109 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 8. Proposed device information c) radiation protective equipment line 106, requirements : Bidder to supply the following : 1. Lead Apron (2 pcs per unit), 2 Thyroid sheild (2 pcs per unit), 3 Face Shield (2 pcs per unit), 4. Pb gloves (2pcs per unit), WT : P/F, Clarification request : we kindly ask to clarify lead Eq tickness 0,25 or 0,35 or 0,5 Pb mm? |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 110 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 15. Proposed device information : room requirement : Workstation Line 178, Requirements : Bidder to supply and install Clarification request : Please could you confirm if you refer to Acquisition Work Station only or to Acquisition Workstation & Review Workstation? |
Many thanks for this question. Upon consideration. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 111 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 3. Proposed device information : Digital detector line 41 pixel, µm (Rated Criteria), Requirements : Prefered ≤ 50 µm, WT 2, Clarification request : This requirement can be exclusively fulfilled by one brand and limits the possibility to obtain major score only to one brand (Fujifilm). For fair competition, we kindly ask to delete this requirement. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 112 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical4. Proposed device information : Digital detector line 94 Display resolution, MP (Rated Criteria),Requirements : Prefered, 5MP or more, WT 4,Clarification request : Please clarify if Review Work Station (RWS) is required,because 5MP monitors are used in RWS, while in acquisition 2MP or 3MP(preferrable for biopsy procedures) monitor is used. |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 113 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 12. Proposed device information : room requirement : equipment room readiness requirement, requirments to supply, install and compelet commission of the room including radiation protection (in accordanc to BAPETEN and PERMENKES guidelines) |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 114 | 2024-08-26 | We have the attached input/questions for submission to the Procurement Committee. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market, due to its far-reaching impact. We also kindly request the Procurement Committee to release the minutes/notes of the “6th Vendor Conference - Procurement of SIHREN IsDB for 10 packages (14 equipment)” that was held on 18 July 2024. Our requests are in connection to ensure good, fair and transparent participation of the entire market for an eventual successful tender process for MOH, ISDB and the World Bank. |
Please refer to the respective response on the question #11. | Other | Unrelated Questions | Unrelated Questions |
| 115 | 2024-08-26 | c. In addition to questions a and b, our global organization holds the ISO 27001 certification, which appears to cover the entire data management process. XXXX (as bidder) adheres to this global system, ensuring our compliance with the standard. Therefore, would it be acceptable to submit the global certification document along with a statement letter confirming that XXXX's IT system complies with the global standard? | Thank you for the question. If the manufacturer is not the bidder or part of the JV, relevant documentation is to be provided (by the Bidder) that clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 116 | 2024-08-26 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 3. For foreign bidders, do you confirm that: 3.1 the project does not include any exoneration from customs duties, local / import taxes and VAT; 3.2 for the awarded bidder, payments will include the amount of customs duties, local / import taxes and VAT |
Based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001, procurement that is financed from government loan are to be exempted from taxes which comprises of duty import, VAT, and income tax. Moreover based on Act No. 17/2006 about Duties and Ministry of Finance Decree No 171/2019: Government provides facilities of duty free for imported Goods that are intended for public purposes (non- tradeable). Once there is a notification of the successful bidder, MoH will submit a tax exemption request to the Ministry of Finance for the specified bidder, and will assist the successful bidder throughout the process. It is important to note, however, that facilities relating to import taxes, VAT, and other customs duties under the current project will only be granted to the main contractor. Subcontractors, by contrast, are not eligible to receive these exceptions. This, for example, means that if Bidder A signs the contract, but subsequently uses a subcontractor to import the goods, therefore mentioned exceptions will not apply. In the case of a joint venture, all members will be eligible to benefit from the exemtions. Bidders are nevertheless required to provide the corresponding value of import taxes, VAT, and other customs duties in their bid, as specified in ITB 14.8 of the bidding documents. - Refer to ITB 14.8 and GCC 17. |
Contract | Contract Management | Taxes |
| 117 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 5. Proposed device information Display monitor line 93 display resolution MP,Required :at least 2 MP, P/F : P/F |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 118 | 2024-08-26 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 2. May you kindly confirm that column 9 should be completed with ""Unit price DDP Price net of Custom Duties and Import Taxes, inland transportation, insurance, and other services required in the Purchaser’s Country to convey the goods to their final destination per line item (Col. 6-7-8)"", that is CIP price until the port/airport where goods will arrive?" |
Thank you for your question. Column 9 does not represent the CIP price. Instead, it shows the DDP (Delivered Duty Paid) including the price for inland, transportation, insurance, and other local services required to convey the Goods to their final destination as shown in the Section IV. Price Schedule Forms as bidder specified. | Contract | Contract Management | Taxes |
| 119 | 2024-08-26 | Request for Extension of the deadline for bids submission Considering the complexity and the relevant size of the project and the number of clarifications that will be posted, we kindly ask to extend the deadline for the bid submission for no less than 21 days |
Many thanks for this suggestion, MoH has considered this request and will extend the bid submission period refer to Addendum No.1 Dated: August 28, 2024 | General Inquiry | Related to IHSS | Question related to IHSS project |
| 120 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 9. Proposed device information d) radiation monitoring devices line 107, requirements : Bidder to supply the following : 1. Surveymeter (2 pcs per unit), 2 Analog/digital pocket dosimeter (2 pcs per unit), 3 Film badge / TLD (2 pcs per unit), WT : P/F, Clarification request : we kindly ask to provide more technical details abaout these accessories |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 121 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 11. Proposed device information : Electrikal requirements Mammography system Line 128, Battery back-up power (UPS), requirements : rechargeable, WT : P/F, clarification request : We kindly ask to clarify if the UPS is required for workstation/s only or for the whole mamography system. In case the UPS is intended for the whole mammography system, it would be helpful for the bidder to know if the local power supply for each hospital mammography room is single phase ot 3- phase, in order to propose the UPS with right input.Considering the above requirment 230+/-10V, 50Hz, we suppose that all hospitals have single-phase power supply in the mammography room, may you kindly confirm? |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 122 | 2024-08-26 | Dear Procurement Committee 2 - IHSS, Ministry of Health Good evening, I'm Dheasandra from PT Roche Indonesia. Thank you for the opportunity to ask for clarifications on this platform. We would like to request your confirmation on the following questions: 1. To meet the specific experience requirements, MoH allows the submission of a Purchase Order (PO) or Delivery Order (DO) instead of a contract page. Can we, therefore, use supply experience verified by a DO from us (as bidder) to a distributor (as our end customer)? Then, the information such as the purchaser’s name and address will be the name of the distributor. |
Please refer to the respective response on the question #ITB 32.1. The Bidder shall demonstrate that it has successfully and substantially completed of similar Goods and Related Services (installation). For a joint venture, this requirement may be met by all members combined. In case bidderrwants to submit DO instead of contract page, the bidder still need to demontrate the experience not only delivery part, but also shows experience on the related services (installation) |
Bidding Procedure | Procurement Regulations | Specific Experience |
| 123 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 10. Proposed device information : Electrikal requirements Mammography system elektrical requirements V, requirements 230 ± 10 V AC, 50Hz, Single-Phase, and in compliance with Indonesia electricity standard, WT P/F, |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 124 | 2024-08-26 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 1. May you kindly confirm that column 7 should be completed with the Unit amount for Customs Duties, import taxes, local taxes and VAT? |
Thank you for your question. Yes, under the Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be imported, Bidder is still requested to quote the custom duties and imported tax in column 7 since such information is required for the purpose of evaluation. | Contract | Contract Management | Taxes |
| 125 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical4. Proposed device information : Digital detector line 94 Display resolution, MP (Rated Criteria),Requirements : Prefered, 5MP or more, WT 4,Clarification request : Please clarify if Review Work Station (RWS) is required,because 5MP monitors are used in RWS, while in acquisition 2MP or 3MP(preferrable for biopsy procedures) monitor is used. |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 126 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 13. Proposed device information : room requirement : Pre Instalasi requirements, Line 174, requirements All electrical power supply and installation to technical, control and equipment room, Clarification equipment We kindly ask to confirm if: 1. the electrical supply/connections will be available in all mammography rooms; 2. to confirm if bidder should provide also power electrical board for the mammography unit. |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 127 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 14. Proposed device information : room requirement : Air conditioning requiements Line 177, : Requirements : To supply, install and complete technical room Clarification request : Standard mammography unit installation requires one examination room only, where mammogrpahy unit, acquisition workstation and UPS are installed. We kindly ask to clarify what do you mean for "technical room". Or, re-connecting to our clarification questions in line 94 about display resolution, do you refer to a separate room for the review of the images with a Review Work Station? In both cases, will provison and installatoin of pipes and electrical cables for the AC units be responbility of the hospitals or will be bidder responsibility? |
Many thanks for this question. MoH has considered this input and will retain the specifications. Please refer to Excelsheet Technical Specification (Sheet Installation Activities) | Supply Requirements | Evaluation Process | Technical Evaluation |
| 128 | 2024-08-26 | Radiographic Systems Digital Mammographic , Row Number 64 Criteria : Compression System Existing Specification : Compression Force, N - Maximum 200N Proposed Specification : Manual Compression Force, N - Maximum 200N Remarks Most of the Digital Mammographic Manufacturers offer both Manual and motorised Compression. The motorised compression force may be slightly higher than 200N. However, today most of the manufacturers offer special technologies to ensure right and optimum compression force is applied and at the same time patient is at comfort without the unnecessary additional compression force. In view of this, we request you to please add the word 'Manual' and revise this point as "Manual Compression Force, N - Maximum 200N" to ensure that there is no confusion in the specification |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 129 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 13. Proposed device information : room requirement : Room radiation protection, Line 175, requirements Bidder to supply and install equivalent lead thicknes, Clarification request : Other than lead wall protections We kindly ask to confirm if: 1. Bidder should supply and install also x-ray warning lights and signals. 2. Mammography unit placement : Bidder to provide floor plan drawing |
Many thanks for this question. MoH has considered this input and will retain the specifications. Please refer to Excelsheet Technical Specification (Sheet Installation Activities) | Supply Requirements | Evaluation Process | Technical Evaluation |
| 130 | 2024-08-26 | 3. In the bidding document, it states to provide relevant cyber security accreditation such as ISO 27000/ISO 27001 or equivalent. The bidders also need to provide relevant equipment cybersecurity mitigation via their MDS2 Form. a. Which condition does cybersecurity apply? Is it related only to the particular product? or to the whole process of company’s security? |
Thank you for the question. Bidder must clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 131 | 2024-08-26 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 3. For foreign bidders, do you confirm that: 3.1 the project does not include any exoneration from customs duties, local / import taxes and VAT; 3.2 for the awarded bidder, payments will include the amount of customs duties, local / import taxes and VAT |
Based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001, procurement that is financed from government loan are to be exempted from taxes which comprises of duty import, VAT, and income tax. Moreover based on Act No. 17/2006 about Duties and Ministry of Finance Decree No 171/2019: Government provides facilities of duty free for imported Goods that are intended for public purposes (non- tradeable). Once there is a notification of the successful bidder, MoH will submit a tax exemption request to the Ministry of Finance for the specified bidder, and will assist the successful bidder throughout the process. It is important to note, however, that facilities relating to import taxes, VAT, and other customs duties under the current project will only be granted to the main contractor. Subcontractors, by contrast, are not eligible to receive these exceptions. This, for example, means that if Bidder A signs the contract, but subsequently uses a subcontractor to import the goods, therefore mentioned exceptions will not apply. In the case of a joint venture, all members will be eligible to benefit from the exemtions. Bidders are nevertheless required to provide the corresponding value of import taxes, VAT, and other customs duties in their bid, as specified in ITB 14.8 of the bidding documents. - Refer to ITB 14.8 and GCC 17. |
Contract | Contract Management | Taxes |
| 132 | 2024-08-26 | Radiographic Systems Digital Mammographic , Row Number 77 Criteria : Mammography Chair Existing Specification : Required Proposed Specification : Please delete Remarks In the current tender specifications, Stereotactic Biopsy or it's relevant options are not asked. Usually, the Mammography Chair is needed for the Biopsy procedues. Hence, we request you to please delete this 'MammographyChair' from the tender specifications as it will not be needed in the 2D procedures and it will increase the budget without any additional benefit. You may please add this with the Biopsy requirement, if such need arises in the future. |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 133 | 2024-08-26 | b. Please provide what are the reference tender documents which confirm it | The reference tender documents specifically confirming this are not explicitly stated in the current bidding documents. However, our approach aligns with the established guidelines and practices that ensure transparency and fairness in the bidding process. | Other | Unrelated Questions | Unrelated Questions |
| 134 | 2024-08-26 | Radiographic Systems Digital Mammographic , Row Number 25 Criteria : X-ray Generator Existing Specification : Time Range, sec - Within 0.01 - 10 Proposed Specification : Request to delete this or please make it non-mandatory Remarks : Unlike in Analog Mammography systems, in the current Digital Mammography systems, it is not essential to control the 'Time Range' also, as the control of 'mAs' is given and already your spefiication Row number 23 asks for mAs Range Within 0.1 - 650 mAs, a separate control of 'mA' and / or 'Time Range' is not mandatory. While some manfacturers may still have the control of 'mA' in Digital Mammography also, making this point of Row 25, Time Range will give undue advantage to certain vendors whereas deleting this point or making it non-mandatory does not limit the funcationality and does not become a drawback in any manner. Also, in row no. 66 you have asked for 'Automatic Exposure Control' which automatically controls the 'time range' and 'mA'. Hence, In order to ensure wider participation and to ensure that reputed manufacturers are not eliminated from bidding, we humbly request you to please delete this point or make it as non-mandatory |
Many thanks for this feedback. MoH has considered this input and concluding not to add additional specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 135 | 2024-08-26 | Radiographic Systems Digital Mammographic , Row Number 64 Criteria : Compression System Existing Specification : Compression Force, N - Maximum 200N Proposed Specification : Manual Compression Force, N - Maximum 200N Remarks Most of the Digital Mammographic Manufacturers offer both Manual and motorised Compression. The motorised compression force may be slightly higher than 200N. However, today most of the manufacturers offer special technologies to ensure right and optimum compression force is applied and at the same time patient is at comfort without the unnecessary additional compression force. In view of this, we request you to please add the word 'Manual' and revise this point as "Manual Compression Force, N - Maximum 200N" to ensure that there is no confusion in the specification |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 136 | 2024-08-26 | We have additional and very critical input related to our last email – please refer to the attached for your kind review. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market. We also urge MOH, ISDB and the World Bank to please consider the postponement of the tender process (for mammography and all other ISDB related modalities) until the mentioned critical topic(s) can be fully addressed to/with the market in the interest of the intended open, fair and international competitive bidding (ICB) process. | Please refer to the respective response on the question #11. | Other | Unrelated Questions | Unrelated Questions |
| 137 | 2024-08-26 | d. However, the MDS2 Form example seems to be applicable to a specific product. Does it mean if the equipment does not have any network connectivity, the submission of this form is not required? | Many thanks for the question. Cybersecurity provisions apply for those devices where network connectivity is offered and Bidder to be provided relevant documentation that clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 138 | 2024-08-26 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 1. May you kindly confirm that column 7 should be completed with the Unit amount for Customs Duties, import taxes, local taxes and VAT? |
Thank you for your question. Yes, under the Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be imported, Bidder is still requested to quote the custom duties and imported tax in column 7 since such information is required for the purpose of evaluation. | Contract | Contract Management | Taxes |
| 139 | 2024-08-26 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 19; technical specs in the bidding documents Direct Digital Mammography System; Suggested Technical Specifications : Clarify the “Direct”; Justifications : According to the pre-bidding meeting minutes, please update it in the formal bidding document: The term "direct digital mammography" in the specification refers to a system that uses a fully digital detector, not involving CR (Computed Radiography). We are seeking products that are both commonly available in the market and well suited to the operational capabilities of hospitals. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 140 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 3. Proposed device information : Digital detector line 41 pixel, µm (Rated Criteria), Requirements : Prefered ≤ 50 µm, WT 2, Clarification request : This requirement can be exclusively fulfilled by one brand and limits the possibility to obtain major score only to one brand (Fujifilm). For fair competition, we kindly ask to delete this requirement. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 141 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 12. Proposed device information : room requirement : equipment room readiness requirement, requirments to supply, install and compelet commission of the room including radiation protection (in accordanc to BAPETEN and PERMENKES guidelines) |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 142 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 6. Proposed device information Display monitor line 94 display resolution MP,Required : Prefered 5 MP or more |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 143 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 1. Proposed device information Digital detector line 39 pixel, µm (Mandatory) : Requirements : ≤ 100 µm WT : P/F |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 144 | 2024-08-26 | 2. To meet the Financial Capability requirements, we are required to fulfill the minimum AATO (Annual Aggregate Turnover) as specified by the Ministry of Health for each lot in the bidding document. a. Does equity or asset can be included in calculating the minimum AATO in a company, or is it limited only to cash? |
Average Annual Turnover is calculated from the revenue figures in the Income Statements over a specified period, which for this tender is three years (2021, 2022, 2023). The revenue or sales, listed at the top of the Income Statement, shows the total income the company earns in a financial year. This information is found in the Income Statement, also known as the Profit and Loss Statement. | Bidding Procedure | Evaluation Process | Financial Capability |
| 145 | 2024-08-26 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 19; technical specs in the bidding documents Direct Digital Mammography System; Suggested Technical Specifications : Clarify the “Direct”; Justifications : According to the pre-bidding meeting minutes, please update it in the formal bidding document: The term "direct digital mammography" in the specification refers to a system that uses a fully digital detector, not involving CR (Computed Radiography). We are seeking products that are both commonly available in the market and well suited to the operational capabilities of hospitals. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 146 | 2024-08-26 | d. However, the MDS2 Form example seems to be applicable to a specific product. Does it mean if the equipment does not have any network connectivity, the submission of this form is not required? | Many thanks for the question. Cybersecurity provisions apply for those devices where network connectivity is offered and Bidder to be provided relevant documentation that clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 147 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 1. Proposed device information Digital detector line 39 pixel, µm (Mandatory) : Requirements : ≤ 100 µm WT : P/F |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 148 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 8. Proposed device information c) radiation protective equipment line 106, requirements : Bidder to supply the following : 1. Lead Apron (2 pcs per unit), 2 Thyroid sheild (2 pcs per unit), 3 Face Shield (2 pcs per unit), 4. Pb gloves (2pcs per unit), WT : P/F, Clarification request : we kindly ask to clarify lead Eq tickness 0,25 or 0,35 or 0,5 Pb mm? |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 149 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 15. Proposed device information : room requirement : Workstation Line 178, Requirements : Bidder to supply and install Clarification request : Please could you confirm if you refer to Acquisition Work Station only or to Acquisition Workstation & Review Workstation? |
Many thanks for this question. Upon consideration. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 150 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 2. Proposed device information Digital detector line 40, pixel, µm, Requirements :Prefered ≤ 85 µm, WT : 2 |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 151 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical7. Proposed device information Display monitor line 95 Compatible to display 3Dmammography can support 3D images, please kindly confirm that this pecificationindicates that the mammography system should also generate 3D images (tomosynthesis), or if the system should be mechanically pre-set fortomosynthesis upgrade. If tomosynthesis is not required, considering that allwell recongnized mammography manufacturers can have this modality, it might beconvenient for the purpose of quality quality to include at least as additional pointfor SCORE the possibility to tomosynthesis upgrade only with sw upgrade(workstation hardware and mammo gantry already pre-set for tomosynthesismovements / software ugrade). |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 152 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 5. Proposed device information Display monitor line 93 display resolution MP,Required :at least 2 MP, P/F : P/F |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 153 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report ourclarification questions.Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 6. Proposed device information Display monitor line 94 display resolution MP,Required : Prefered 5 MP or more |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 154 | 2024-08-26 | Dear Procurement Committee 2 - IHSS, Ministry of Health Good evening, I'm Dheasandra from PT Roche Indonesia. Thank you for the opportunity to ask for clarifications on this platform. We would like to request your confirmation on the following questions: 1. To meet the specific experience requirements, MoH allows the submission of a Purchase Order (PO) or Delivery Order (DO) instead of a contract page. Can we, therefore, use supply experience verified by a DO from us (as bidder) to a distributor (as our end customer)? Then, the information such as the purchaser’s name and address will be the name of the distributor. |
Please refer to the respective response on the question #ITB 32.1. The Bidder shall demonstrate that it has successfully and substantially completed of similar Goods and Related Services (installation). For a joint venture, this requirement may be met by all members combined. In case bidderrwants to submit DO instead of contract page, the bidder still need to demontrate the experience not only delivery part, but also shows experience on the related services (installation) |
Bidding Procedure | Procurement Regulations | Specific Experience |
| 155 | 2024-08-26 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 2. May you kindly confirm that column 9 should be completed with ""Unit price DDP Price net of Custom Duties and Import Taxes, inland transportation, insurance, and other services required in the Purchaser’s Country to convey the goods to their final destination per line item (Col. 6-7-8)"", that is CIP price until the port/airport where goods will arrive?" |
Thank you for your question. Column 9 does not represent the CIP price. Instead, it shows the DDP (Delivered Duty Paid) including the price for inland, transportation, insurance, and other local services required to convey the Goods to their final destination as shown in the Section IV. Price Schedule Forms as bidder specified. | Contract | Contract Management | Taxes |
| 156 | 2024-08-26 | b. Please provide what are the reference tender documents which confirm it | The reference tender documents specifically confirming this are not explicitly stated in the current bidding documents. However, our approach aligns with the established guidelines and practices that ensure transparency and fairness in the bidding process. | Other | Unrelated Questions | Unrelated Questions |
| 157 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 14. Proposed device information : room requirement : Air conditioning requiements Line 177, : Requirements : To supply, install and complete technical room Clarification request : Standard mammography unit installation requires one examination room only, where mammogrpahy unit, acquisition workstation and UPS are installed. We kindly ask to clarify what do you mean for "technical room". Or, re-connecting to our clarification questions in line 94 about display resolution, do you refer to a separate room for the review of the images with a Review Work Station? In both cases, will provison and installatoin of pipes and electrical cables for the AC units be responbility of the hospitals or will be bidder responsibility? |
Many thanks for this question. MoH has considered this input and will retain the specifications. Please refer to Excelsheet Technical Specification (Sheet Installation Activities) | Supply Requirements | Evaluation Process | Technical Evaluation |
| 158 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 13. Proposed device information : room requirement : Room radiation protection, Line 175, requirements Bidder to supply and install equivalent lead thicknes, Clarification request : Other than lead wall protections We kindly ask to confirm if: 1. Bidder should supply and install also x-ray warning lights and signals. 2. Mammography unit placement : Bidder to provide floor plan drawing |
Many thanks for this question. MoH has considered this input and will retain the specifications. Please refer to Excelsheet Technical Specification (Sheet Installation Activities) | Supply Requirements | Evaluation Process | Technical Evaluation |
| 159 | 2024-08-26 | We have additional and very critical input related to our last email – please refer to the attached for your kind review. We urge MOH, ISDB and the World Bank to consider the critical input and to potentially hold a follow-up Focus Group Discussion (FGD) for the mentioned input with the market. We also urge MOH, ISDB and the World Bank to please consider the postponement of the tender process (for mammography and all other ISDB related modalities) until the mentioned critical topic(s) can be fully addressed to/with the market in the interest of the intended open, fair and international competitive bidding (ICB) process. | Please refer to the respective response on the question #11. | Other | Unrelated Questions | Unrelated Questions |
| 160 | 2024-08-26 | Radiographic Systems Digital Mammographic , Row Number 77 Criteria : Mammography Chair Existing Specification : Required Proposed Specification : Please delete Remarks In the current tender specifications, Stereotactic Biopsy or it's relevant options are not asked. Usually, the Mammography Chair is needed for the Biopsy procedues. Hence, we request you to please delete this 'MammographyChair' from the tender specifications as it will not be needed in the 2D procedures and it will increase the budget without any additional benefit. You may please add this with the Biopsy requirement, if such need arises in the future. |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 161 | 2024-08-26 | According to ITB 7.1 of Section II – Bid Data Sheet (BDS), we kindly report our clarification questions. Clarifications about Section VII – Schedule of Requirements – Technical Specifications: 13. Proposed device information : room requirement : Pre Instalasi requirements, Line 174, requirements All electrical power supply and installation to technical, control and equipment room, Clarification equipment We kindly ask to confirm if: 1. the electrical supply/connections will be available in all mammography rooms; 2. to confirm if bidder should provide also power electrical board for the mammography unit. |
Many thanks for this feedback. MoH has considered this input and will retain the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 162 | 2024-08-26 | b. lease confirm if bidders should submit those two documents: cyber security accreditation and MDS2 Form for relevant equipment cybersecurity mitigation | Bidder can provided cyber security accreditation and MDS2 Form for cybersecurity mitigation. Document must clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent, and commits to ensure these cybersecurity requirements for all devices part of the bid. The bidder is also requested to provide relevant equipment cybersecurity mitigation measures via their MDS2 Form in the bid. | Contract | Contract Management | Performance Security |
| 163 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 23; technical specs in the bidding documents : Within 0.1 - 650 mAs; Suggested Technical Specifications : Clarify the concept of "within"; Justifications : Clarify the concept of “within”, does it mean that any value within the range of 0.1 - 650 mAs is acceptable? If so, there is no problem; If not, it is recommended to adjust it to 2 - 600mAs, Otherwise no company can meet this specification. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 164 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 52; technical specs in the bidding documents : At least 18cm x 23 cm; and at least 24cm x 29 cm; Suggested Technical Specifications : Revise to At least 18cm x 23 cm;; Justifications : More manufacturers can participate after modification, and having two minimum values at the same time is also contradictory. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 165 | 2024-08-27 | Would like to seek for clarification for below. Thank you in advance. Compression system (Preferred and request to add to the technical specification to get extra points) Patient assisted compression system, which can reduces patient anxiety, increases patient comfort, and improve image quality |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 166 | 2024-08-27 | Would like to seek for clarification for below. Thank you in advance. Compression system (Preferred and request to add to the technical specification to get extra points) Patient assisted compression system, which can reduces patient anxiety, increases patient comfort, and improve image quality |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 167 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Mandatory specs; Suggest adding to the technical Specs in the bidding documents: C-arm rotation angle; Suggested Technical Specifications : C-arm rotation angle ≥+180°/-150°; Justifications : P/F Basic requirement, The rotation angle affects the positioning efficiency, and the larger the angle, the more flexible it is, and +180°/-150° is essential for Lateral(LAT) examination. |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 168 | 2024-08-27 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Mammography, as outlined in RFB No: KS.01.04/A.VI/4972/2024. 1. We would like to verify whether biopsy procedures will be a compulsory requirement for the mammography system, particularly because a mammography chair is a mandatory requirement for this tender. If biopsy procedures are required, Biopsy accessories and consumables will need to be included in the proposal. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Contract | Contract Management | Taxes |
| 169 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 52; technical specs in the bidding documents : At least 18cm x 23 cm; and at least 24cm x 29 cm; Suggested Technical Specifications : Revise to At least 18cm x 23 cm;; Justifications : More manufacturers can participate after modification, and having two minimum values at the same time is also contradictory. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 170 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Rated specs; Suggest adding to the technical Specs in the bidding documents: KV range; Suggested Technical Specifications : Maximum KV≥45KV; Justifications : W/T 4, The breasts of Asian women generally belong to the dense type, Higher KV such as 45KV means stronger penetration ability, more suitable for Asian including Indonesian women. |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 171 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 21; technical specs in the bidding documents : Within 20 to 50 kV; Suggested Technical Specifications : Clarify the concept of "within".; Justifications : Clarify the concept of “within”, does it mean that any value within the range of 20-50KV is acceptable? If so, there is no problem; If not, it is recommended to adjust it to 20-45KV. Otherwise only XXXX can meet this specification. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 172 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Rated specs; Suggest adding to the technical Specs in the bidding documents: KV range; Suggested Technical Specifications : Maximum KV≥45KV; Justifications : W/T 4, The breasts of Asian women generally belong to the dense type, Higher KV such as 45KV means stronger penetration ability, more suitable for Asian including Indonesian women. |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 173 | 2024-08-27 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Mammography, as outlined in RFB No: KS.01.04/A.VI/4972/2024. 2. Please clarify if the price to be included in the Letter of Bid shall be only covering scope for first 5 years or shall also include the comprehensive maintenance contract price from year 6 to 10 as well. |
The Financial part of the bid includes Letter of Bid - Financial Part, Price Schedule Forms, Price and Completion Schedule - Related Services, Recurrent Costs Operation and Maintenance, including Proposed Consumables and Price ( 5 Years) and Proposed Post Warranty. Maintenance Service Contract ( Year 6 to 10) listed in the Section VII Technical Specifications and specified in the relevant table of the Excel of Spreadsheet. |
Contract | Contract Management | Taxes |
| 174 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Rated specs; Suggest adding to the technical Specs in the bidding documents: C-arm rotation angle; Suggested Technical Specifications : C-arm rotation angle ≥+190°/-150°; Justifications : W/T 2 The rotation angle affects the positioning efficiency, and the larger the angle, the more flexible it is, and +190°/-150° is essential for Lateral(LAT) examination. |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 175 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 133; technical specs in the bidding documents : Hospital Grade Type F power plug, in compliance with Indonesia requirements; Suggested Technical Specifications : Clarify what is Indonesia requirements; Justifications : Specify Indonesia requirements refers to in order to avoid misunderstandings |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 176 | 2024-08-27 | remove the requirements of Mammography chair： Line 77-88, Line 118-119, Line 131-137 : Suggest to remove the requirements of Mammography chair. Reason : The chair is mainly used for the Biopsy of 3D Mammo and its useless for 2D Mammo Now, only one vendor has this kind of chair in Indonesia market |
Thank you for your input. We agree to remove from the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 177 | 2024-08-27 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Mammography, as outlined in RFB No: KS.01.04/A.VI/4972/2024. 1. We would like to verify whether biopsy procedures will be a compulsory requirement for the mammography system, particularly because a mammography chair is a mandatory requirement for this tender. If biopsy procedures are required, Biopsy accessories and consumables will need to be included in the proposal. |
Many thanks for this feedback. MoH has considered this request. Our responses to this question has update in the 2nd Amendment published on the website. | Contract | Contract Management | Taxes |
| 178 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 53; technical specs in the bidding documents : Movement Locking Mechanism; Suggested Technical Specifications : Please clarify what is “Locking”; Justifications : Please clarify whether it refers to automatic locking at a specific location? |
Thank you for your input. We are going to keep the current specifications. Please provide Movement Locking Mechanism specific to your proposed model. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 179 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 24; technical specs in the bidding documents : Within 5 - 200; Suggested Technical Specifications : Clarify the concept of "within"; Justifications : Clarify the concept of “within”, does it mean that any value within the range of 5-200 is acceptable? If so, there is no problem; If not, it is recommended to adjust it to 10-200, Otherwise only XXXX can meet this specification. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 180 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Mandatory specs; Suggest adding to the technical Specs in the bidding documents: High voltage generator maximum power; Suggested Technical Specifications : High voltage generator maximum power ≥5KW; Justifications : P/F Basic requirement of Mammography, larger power means stronger scan ability, most of the mainstream company are on less than 5KW |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 181 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 23; technical specs in the bidding documents : Within 0.1 - 650 mAs; Suggested Technical Specifications : Clarify the concept of "within"; Justifications : Clarify the concept of “within”, does it mean that any value within the range of 0.1 - 650 mAs is acceptable? If so, there is no problem; If not, it is recommended to adjust it to 2 - 600mAs, Otherwise no company can meet this specification. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 182 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 24; technical specs in the bidding documents : Within 5 - 200; Suggested Technical Specifications : Clarify the concept of "within"; Justifications : Clarify the concept of “within”, does it mean that any value within the range of 5-200 is acceptable? If so, there is no problem; If not, it is recommended to adjust it to 10-200, Otherwise only XXXX can meet this specification. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 183 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Mandatory specs; Suggest adding to the technical Specs in the bidding documents: High voltage generator maximum power; Suggested Technical Specifications : High voltage generator maximum power ≥5KW; Justifications : P/F Basic requirement of Mammography, larger power means stronger scan ability, most of the mainstream company are on less than 5KW |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 184 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Mandatory specs; Suggest adding to the technical Specs in the bidding documents: C-arm rotation angle; Suggested Technical Specifications : C-arm rotation angle ≥+180°/-150°; Justifications : P/F Basic requirement, The rotation angle affects the positioning efficiency, and the larger the angle, the more flexible it is, and +180°/-150° is essential for Lateral(LAT) examination. |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 185 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 21; technical specs in the bidding documents : Within 20 to 50 kV; Suggested Technical Specifications : Clarify the concept of "within".; Justifications : Clarify the concept of “within”, does it mean that any value within the range of 20-50KV is acceptable? If so, there is no problem; If not, it is recommended to adjust it to 20-45KV. Otherwise only XXXX can meet this specification. |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 186 | 2024-08-27 | 2. Mammography Technical Part(Please add these specifications to the bidding documents)： Suggest to add as : Rated specs; Suggest adding to the technical Specs in the bidding documents: C-arm rotation angle; Suggested Technical Specifications : C-arm rotation angle ≥+190°/-150°; Justifications : W/T 2 The rotation angle affects the positioning efficiency, and the larger the angle, the more flexible it is, and +190°/-150° is essential for Lateral(LAT) examination. |
Thank you for your input. We are not going to add new specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 187 | 2024-08-27 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Mammography, as outlined in RFB No: KS.01.04/A.VI/4972/2024. 2. Please clarify if the price to be included in the Letter of Bid shall be only covering scope for first 5 years or shall also include the comprehensive maintenance contract price from year 6 to 10 as well. |
The Financial part of the bid includes Letter of Bid - Financial Part, Price Schedule Forms, Price and Completion Schedule - Related Services, Recurrent Costs Operation and Maintenance, including Proposed Consumables and Price ( 5 Years) and Proposed Post Warranty. Maintenance Service Contract ( Year 6 to 10) listed in the Section VII Technical Specifications and specified in the relevant table of the Excel of Spreadsheet. |
Contract | Contract Management | Taxes |
| 188 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 53; technical specs in the bidding documents : Movement Locking Mechanism; Suggested Technical Specifications : Please clarify what is “Locking”; Justifications : Please clarify whether it refers to automatic locking at a specific location? |
Thank you for your input. We are going to keep the current specifications. Please provide Movement Locking Mechanism specific to your proposed model. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 189 | 2024-08-27 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. To this request, please consider to change as below: Row number 133; technical specs in the bidding documents : Hospital Grade Type F power plug, in compliance with Indonesia requirements; Suggested Technical Specifications : Clarify what is Indonesia requirements; Justifications : Specify Indonesia requirements refers to in order to avoid misunderstandings |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 190 | 2024-08-27 | remove the requirements of Mammography chair： Line 77-88, Line 118-119, Line 131-137 : Suggest to remove the requirements of Mammography chair. Reason : The chair is mainly used for the Biopsy of 3D Mammo and its useless for 2D Mammo Now, only one vendor has this kind of chair in Indonesia market |
Thank you for your input. We agree to remove from the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 191 | 2024-08-28 | thank you for your attention in answering to clarification questions about administrative part. We confirm we are keeping monitored the website https://ihss.kemkes.go. id/procurement/22a4329a-bab8-4942-916d-d0a951277050/ After a study of the published answers: we kindly ask to confirm if other answers to clarifications about technical specifications will be published in next days; ref. Q/A nr. 26 of the published documents, we note that only question no. 4 of our original request has been answered: Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 4. According to GCC 16.1 for Payment for Goods supplied from abroad, could you kindly confirm that it is possible to quote in EURO or USD? According to ITB 15.2, the bidder may express the bid price in any currency. If The Bidder wishess to be paid in a combination of amounts in the different currencies, itu may quotes its price accordingly but shall use no more than three foreign currencies in addition to the currency of the purchaser's country |
Thank you for your question. Yes, bidder can quote the bid price in US$ or EURO.As stated in the bidding document ITB 15.2, the Bidder may express the Bid price in any currency. If the Bidder wishes to be paid in a combination of amounts in different currencies, it may quote its price accordingly but shall use no more than three foreign currencies in addition to the currency of the Purchaser’s Country. | Supply Requirements | Evaluation Process | Financial Capability |
| 192 | 2024-08-28 | We have checked the file that you sent and publish in https://ihss.kemkes.go.id/ (SIHREN IsDB), regarding our question about technical specification that sent on August 26th 2024 not yet answered on the Response to Clarification of Bidding Documents (Mammography) which we have published on August 28th, 2024. In that case, will you respond to this in a separated file ? This is our questions : 1. Radiographic Systems Digital Mammographic , Row Number 25 Criteria : X-ray Generator Existing Specification : Time Range, sec - Within 0.01 - 10 Proposed Specification : Request to delete this or please make it non-mandatory Remarks : Unlike in Analog Mammography systems, in the current Digital Mammography systems, it is not essential to control the 'Time Range' also, as the control of 'mAs' is given and already your spefiication Row number 23 asks for mAs Range Within 0.1 - 650 mAs, a separate control of 'mA' and / or 'Time Range' is not mandatory. While some manfacturers may still have the control of 'mA' in Digital Mammography also, making this point of Row 25, Time Range will give undue advantage to certain vendors whereas deleting this point or making it non- mandatory does not limit the funcationality and does not become a drawback in any manner. Also, in row no. 66 you have asked for 'Automatic Exposure Control' which automatically controls the 'time range' and 'mA'. Hence, In order to ensure wider participation and to ensure that reputed manufacturers are not eliminated from bidding, we humbly request you to please delete this point or make it as non- mandatory |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 193 | 2024-08-28 | We have checked the file that you sent and publish in https://ihss.kemkes.go.id/ (SIHREN IsDB), regarding our question about technical specification that sent on August 26th 2024 not yet answered on the Response to Clarification of Bidding Documents (Mammography) which we have published on August 28th, 2024. In that case, will you respond to this in a separated file ? This is our questions : 1. Radiographic Systems Digital Mammographic , Row Number 25 Criteria : X-ray Generator Existing Specification : Time Range, sec - Within 0.01 - 10 Proposed Specification : Request to delete this or please make it non-mandatory Remarks : Unlike in Analog Mammography systems, in the current Digital Mammography systems, it is not essential to control the 'Time Range' also, as the control of 'mAs' is given and already your spefiication Row number 23 asks for mAs Range Within 0.1 - 650 mAs, a separate control of 'mA' and / or 'Time Range' is not mandatory. While some manfacturers may still have the control of 'mA' in Digital Mammography also, making this point of Row 25, Time Range will give undue advantage to certain vendors whereas deleting this point or making it non- mandatory does not limit the funcationality and does not become a drawback in any manner. Also, in row no. 66 you have asked for 'Automatic Exposure Control' which automatically controls the 'time range' and 'mA'. Hence, In order to ensure wider participation and to ensure that reputed manufacturers are not eliminated from bidding, we humbly request you to please delete this point or make it as non- mandatory |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 194 | 2024-08-28 | thank you for your attention in answering to clarification questions about administrative part. We confirm we are keeping monitored the website https://ihss.kemkes.go. id/procurement/22a4329a-bab8-4942-916d-d0a951277050/ After a study of the published answers: we kindly ask to confirm if other answers to clarifications about technical specifications will be published in next days; ref. Q/A nr. 26 of the published documents, we note that only question no. 4 of our original request has been answered: Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 4. According to GCC 16.1 for Payment for Goods supplied from abroad, could you kindly confirm that it is possible to quote in EURO or USD? According to ITB 15.2, the bidder may express the bid price in any currency. If The Bidder wishess to be paid in a combination of amounts in the different currencies, itu may quotes its price accordingly but shall use no more than three foreign currencies in addition to the currency of the purchaser's country |
Thank you for your question. Yes, bidder can quote the bid price in US$ or EURO.As stated in the bidding document ITB 15.2, the Bidder may express the Bid price in any currency. If the Bidder wishes to be paid in a combination of amounts in different currencies, it may quote its price accordingly but shall use no more than three foreign currencies in addition to the currency of the Purchaser’s Country. | Supply Requirements | Evaluation Process | Financial Capability |
| 195 | 2024-08-28 | We have checked the file that you sent and publish in https://ihss.kemkes.go.id/ (SIHREN IsDB), regarding our question about technical specification that sent on August 26th 2024 not yet answered on the Response to Clarification of Bidding Documents (Mammography) which we have published on August 28th, 2024. In that case, will you respond to this in a separated file ? This is our questions : 1. Radiographic Systems Digital Mammographic , Row Number 25 Criteria : X-ray Generator Existing Specification : Time Range, sec - Within 0.01 - 10 Proposed Specification : Request to delete this or please make it non-mandatory Remarks : Unlike in Analog Mammography systems, in the current Digital Mammography systems, it is not essential to control the 'Time Range' also, as the control of 'mAs' is given and already your spefiication Row number 23 asks for mAs Range Within 0.1 - 650 mAs, a separate control of 'mA' and / or 'Time Range' is not mandatory. While some manfacturers may still have the control of 'mA' in Digital Mammography also, making this point of Row 25, Time Range will give undue advantage to certain vendors whereas deleting this point or making it non- mandatory does not limit the funcationality and does not become a drawback in any manner. Also, in row no. 66 you have asked for 'Automatic Exposure Control' which automatically controls the 'time range' and 'mA'. Hence, In order to ensure wider participation and to ensure that reputed manufacturers are not eliminated from bidding, we humbly request you to please delete this point or make it as non- mandatory |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 196 | 2024-08-28 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 4. According to GCC 16.1 for Payment for Goods supplied from abroad, could you kindly confirm that it is possible to quote in EURO or USD? |
According to ITB 15.2, the bidder may express the Bid price in any currency. If the Bidder wishes to be paid in a combination of amounts in different currencies, it may quote its price accordingly but shall use no more than three foreign currencies in addition to the currency of the Purchaser’s Country. | Other | Unrelated Questions | Unrelated Questions |
| 197 | 2024-08-28 | Clarifications about Price Schedule Form: Incoterms DDP: Considering Section IV. Price Schedule Forms and in particular the table for "Goods Manufactured Outside the Purchaser's Country, to be Imported": 4. According to GCC 16.1 for Payment for Goods supplied from abroad, could you kindly confirm that it is possible to quote in EURO or USD? |
According to ITB 15.2, the bidder may express the Bid price in any currency. If the Bidder wishes to be paid in a combination of amounts in different currencies, it may quote its price accordingly but shall use no more than three foreign currencies in addition to the currency of the Purchaser’s Country. | Other | Unrelated Questions | Unrelated Questions |
| 198 | 2024-08-28 | We have checked the file that you sent and publish in https://ihss.kemkes.go.id/ (SIHREN IsDB), regarding our question about technical specification that sent on August 26th 2024 not yet answered on the Response to Clarification of Bidding Documents (Mammography) which we have published on August 28th, 2024. In that case, will you respond to this in a separated file ? This is our questions : 1. Radiographic Systems Digital Mammographic , Row Number 25 Criteria : X-ray Generator Existing Specification : Time Range, sec - Within 0.01 - 10 Proposed Specification : Request to delete this or please make it non-mandatory Remarks : Unlike in Analog Mammography systems, in the current Digital Mammography systems, it is not essential to control the 'Time Range' also, as the control of 'mAs' is given and already your spefiication Row number 23 asks for mAs Range Within 0.1 - 650 mAs, a separate control of 'mA' and / or 'Time Range' is not mandatory. While some manfacturers may still have the control of 'mA' in Digital Mammography also, making this point of Row 25, Time Range will give undue advantage to certain vendors whereas deleting this point or making it non- mandatory does not limit the funcationality and does not become a drawback in any manner. Also, in row no. 66 you have asked for 'Automatic Exposure Control' which automatically controls the 'time range' and 'mA'. Hence, In order to ensure wider participation and to ensure that reputed manufacturers are not eliminated from bidding, we humbly request you to please delete this point or make it as non- mandatory |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 199 | 2024-08-29 | Patient Comfort (Preferred and request to add to the technical specification to get extra points) Bucky Thickness : ≤ 5 cm, thin bucky thickness will increase patient comfort, especially for patient with large abdomen, patient with wheelchair, and patient with sensitive breast |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 200 | 2024-08-29 | Patient Comfort (Preferred and request to add to the technical specification to get extra points) Bucky Thickness : ≤ 5 cm, thin bucky thickness will increase patient comfort, especially for patient with large abdomen, patient with wheelchair, and patient with sensitive breast |
Thank you for your input. We are going to keep the current specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 201 | 2024-08-30 | This is XXXX. I am writing to you on behalf of XXXX. We have 3 questions, which are as follows. 2) If the product can only be imported through license holder, for international bidders, it seems we have to form the JV with the license holder, just for tax exemption. Is it correct? Additionally, if bidder does not form JV with the license holder, will the contract signed with the purchaser include related taxes? |
Many thanks for the question. The successful bidder will receive the tax exemption directly and is not required to form a joint venture (JV) with the license holder solely for that purpose. The contract is to be signed include with related taxes. | Contract | Contract Management | Taxes |
| 202 | 2024-08-30 | This is XXXX. I am writing to you on behalf of XXXX. We have 3 questions, which are as follows. 1) If the product we are going to quote / submit has already been registered in Indonesia, but the bidder is not the license holder, can goods be imported directly by the bidder rather than through the license holder? Or the product must be imported through the license holder? |
Thank you for your question. It is possible for the bidder to import the equipment directly, but this depends on whether the equipment is subject to any exclusivity agreements. If such agreements exist, the equipment may need to be imported through the license holder and recommend to have JV with the license holder. | Bidding Procedure | Procurement Regulations | Procurement Methodology |
| 203 | 2024-08-30 | This is XXXX. I am writing to you on behalf of XXXX. We have 3 questions, which are as follows. 1) If the product we are going to quote / submit has already been registered in Indonesia, but the bidder is not the license holder, can goods be imported directly by the bidder rather than through the license holder? Or the product must be imported through the license holder? |
Thank you for your question. It is possible for the bidder to import the equipment directly, but this depends on whether the equipment is subject to any exclusivity agreements. If such agreements exist, the equipment may need to be imported through the license holder and recommend to have JV with the license holder. | Bidding Procedure | Procurement Regulations | Rated Criteria (Scoring Methodology) |
| 204 | 2024-08-30 | This is XXXX. I am writing to you on behalf of XXXX. We have 3 questions, which are as follows. 3) If we were awarded the contract, will we sign the contract with MOH or other legal entity (the agency of MOH or corporation) designated by MOH? Thank you. |
Thank you for your question, the contract will be directly with Ministry of Health as the purchaser. | Contract | Contract Management | Contract |
| 205 | 2024-08-30 | This is XXXX. I am writing to you on behalf of XXXX. We have 3 questions, which are as follows. 2) If the product can only be imported through license holder, for international bidders, it seems we have to form the JV with the license holder, just for tax exemption. Is it correct? Additionally, if bidder does not form JV with the license holder, will the contract signed with the purchaser include related taxes? |
Many thanks for the question. The successful bidder will receive the tax exemption directly and is not required to form a joint venture (JV) with the license holder solely for that purpose. The contract is to be signed include with related taxes. | Contract | Contract Management | Taxes |
| 206 | 2024-08-30 | This is XXXX. I am writing to you on behalf of XXXX. We have 3 questions, which are as follows. 3) If we were awarded the contract, will we sign the contract with MOH or other legal entity (the agency of MOH or corporation) designated by MOH? Thank you. |
Thank you for your question, the contract will be directly with Ministry of Health as the purchaser. | Contract | Contract Management | Contract |
| 207 | 2024-09-02 | According to the bidding document, if we intend to participate in multiple lots, a separate documentation must be prepared for each lot, including the specific experience requirements. Therefore, we would like to seek clarity on the following questions: 2. If yes, can the same contract/PO/DO experiences be used for each lot? Example case: Mammo consists of 4 lots depending on region. We want to bid all lots and we have 100 PO documents of our customer to fulfill in lot 1 (West area). We will use the same 100 PO document for lot 2 (East area). Is this possible? |
Thank you for your question. The same contract/PO/DO can be used for multiple lots, provided that the total experience demonstrated is sufficient to meet the cumulative requirements for all the lots being bid on. As long as the experience covers the required amounts for all lots, it is acceptable to use the same documents for multiple lots. |
Bidding Procedure | Evaluation Process | Specific Experience |
| 208 | 2024-09-02 | According to the bidding document, if we intend to participate in multiple lots, a separate documentation must be prepared for each lot, including the specific experience requirements. Therefore, we would like to seek clarity on the following questions: 1. Should the minimum specific experience be considered cumulatively depending on the lots we want to participate in? |
Thank you for your question. Evaluation will be done for each lot and bidder submit a minimum requirement of each lots. If the bidder submit bid for multiple lots, therefore the specific experience will be cumulative | Bidding Procedure | Evaluation Process | Specific Experience |
| 209 | 2024-09-02 | According to the bidding document, if we intend to participate in multiple lots, a separate documentation must be prepared for each lot, including the specific experience requirements. Therefore, we would like to seek clarity on the following questions: 2. If yes, can the same contract/PO/DO experiences be used for each lot? Example case: Mammo consists of 4 lots depending on region. We want to bid all lots and we have 100 PO documents of our customer to fulfill in lot 1 (West area). We will use the same 100 PO document for lot 2 (East area). Is this possible? |
Thank you for your question. The same contract/PO/DO can be used for multiple lots, provided that the total experience demonstrated is sufficient to meet the cumulative requirements for all the lots being bid on. As long as the experience covers the required amounts for all lots, it is acceptable to use the same documents for multiple lots. |
Bidding Procedure | Evaluation Process | Specific Experience |
| 210 | 2024-09-02 | According to the bidding document, if we intend to participate in multiple lots, a separate documentation must be prepared for each lot, including the specific experience requirements. Therefore, we would like to seek clarity on the following questions: 1. Should the minimum specific experience be considered cumulatively depending on the lots we want to participate in? |
Thank you for your question. Evaluation will be done for each lot and bidder submit a minimum requirement of each lots. If the bidder submit bid for multiple lots, therefore the specific experience will be cumulative | Bidding Procedure | Evaluation Process | Specific Experience |
| 211 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide five or more layouts for doctors to review mammography images? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 Multiple preset layouts can simplify the doctors' image review process. Doctors can switch layouts without dragging image; it can be done with just one click. This can effectively improve the efficiency of doctor's image review |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 212 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide reading tools including select, zoom, pan, inverse, reset window display, magnifier, mapping, etc.? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 As a third-party software, it should support doctors in reviewing and performing basic reading tasks within the software. |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 213 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide an assessment of breast density, detect lesion characteristic information, assess lesion BI-RADS categories, detect the location information of lesions, and identify symptoms according to BI-RADS? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 6 According to the breast imaging reporting and data system guideline, mammography reports should include breast density classification, lesion characteristic information, location, BI RADS categories and symptom, If AI can automatically output this information, it will better match the needs of reporting doctors and effectively assist in diagnosis |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 214 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide five or more layouts for doctors to review mammography images? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 Multiple preset layouts can simplify the doctors' image review process. Doctors can switch layouts without dragging image; it can be done with just one click. This can effectively improve the efficiency of doctor's image review |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 215 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI use a browser/server architecture that supports multiple concurrent users? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 The software should be based on a B/S architecture, supporting multiple users within the hospital to simultaneously review mammography images |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 216 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide an assessment of breast density, detect lesion characteristic information, assess lesion BI-RADS categories, detect the location information of lesions, and identify symptoms according to BI-RADS? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 6 According to the breast imaging reporting and data system guideline, mammography reports should include breast density classification, lesion characteristic information, location, BI RADS categories and symptom, If AI can automatically output this information, it will better match the needs of reporting doctors and effectively assist in diagnosis |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 217 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI use a browser/server architecture that supports multiple concurrent users? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 The software should be based on a B/S architecture, supporting multiple users within the hospital to simultaneously review mammography images |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 218 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI have the diagnostic assistance capability to automatically detect lesions? Suggested Technical Specifications Bidder to Specify Justifications P/F Automatic lesion detection is a basic function of AI-assisted diagnosis, which can effectively help doctors improve the accuracy of lesion detection |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 219 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI have the diagnostic assistance capability to automatically detect lesions? Suggested Technical Specifications Bidder to Specify Justifications P/F Automatic lesion detection is a basic function of AI-assisted diagnosis, which can effectively help doctors improve the accuracy of lesion detection |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 220 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI have the diagnostic assistance capability to automatically detect lesions? Suggested Technical Specifications Bidder to Specify Justifications P/F Automatic lesion detection is a basic function of AI-assisted diagnosis, which can effectively help doctors improve the accuracy of lesion detection |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 221 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI have the diagnostic assistance capability to automatically detect lesions? Suggested Technical Specifications Bidder to Specify Justifications P/F Automatic lesion detection is a basic function of AI-assisted diagnosis, which can effectively help doctors improve the accuracy of lesion detection |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 222 | 2024-09-04 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide reading tools including select, zoom, pan, inverse, reset window display, magnifier, mapping, etc.? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 As a third-party software, it should support doctors in reviewing and performing basic reading tasks within the software. |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 223 | 2024-09-05 | 13. We have noticed that the penalty event of “Delay in Delivery” is mentioned in Clause 27.1 of GCC and 27.1 SCC as well as in 27.2 2nd paragraph SCC (see highlight in green below). Can MOH please clarify that Delay in Delivery of the Equipment is solely covered by 27.1 GCC and therefore delete or caveat the current 27.2. 2nd paragraph SCC to avoid confusion. i.e. that a delay in delivery which also causes a delay in commissioning, shall not incur both penalties? The GCC/SCC seems to mention several different penalty reference values (“Unitary Contract Value” vs. “Value of the Delayed Part of the Equipment”). We recommend to use the common term of “Unitary Contract Value of the Delayed Part of the Equipment only” in all cases in view of the total contract value. May we therefore please ask MOH to clarify the penalty rate and upper limit specifically as referenced in 27.1 of the SCC, i.e. with the reference to the phrasing of “1/1000 per day” and “10% of the Unitary Contract Value”? |
Thank you for your question. The Special Conditions of Contract (SCC) are intended to provide additional details and modifications to the General Conditions of Contract (GCC), ensuring that both sections work in conjunction to clarify the terms of the contract. The clause on liquidated damages in SCC 27.1 addresses delays in delivering the Goods by the agreed delivery dates, whereas penalties under SCC 27.2 pertain to the performance of the contract after the goods have been delivered and installed. Regarding the terms "Unitary Contract Value" and "Value of the Delayed Part of the Equipment," these refer to distinct concepts and therefore cannot be interchanged. To clarify, the liquidated damages of "1/1000 per day" mean that for each day of delay, a charge equivalent to 0.1% of the Unitary Contract Value of the delayed part of the equipment will be imposed. The upper limit for these damages is capped at "10% of the Unitary Contract Value," and this penalty applies to the delayed batch, not the total contract value. |
Contract | Contract Management | Penalty |
| 224 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 3. Is there any required information that needs to be mention in Letter of Oath for Boycott? |
Thank you for your question. Bidder shall provide information that the they are not subject to Boycott Regulations and no other information is needed. In accordance with Para 1.8.1 of the Guidelines for Procurement of Goods, Works and Related Services under Islamic Development Bank Project Financing, (April 2019, edition, amended from time to time), it is a fundamental policy of IsDB that the Goods, Works and related services provided by the Contractor, and its associates and subcontractors, shall be in strict compliance with the Boycott Regulations of the Organization of the Islamic Cooperation, the League of Arab States and the African Union. The Beneficiary shall advise prospective Bidders that bids will only be considered from Firms that are not subject to these Boycott Regulations. The Bidder shall provide a letter of oath to that effect. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 225 | 2024-09-05 | 8. RFB KS.01.04/A.VI/4972/2024 Pre-Bid Meeting 8 August 2024 Minutes released 24 August 2024 Regarding #1b, because of advancements/product lifecycle management and version controls as well as to be ready for different levels of site-readiness per hospital, we kindly request MOH to allow the flexibility of winning vendor to supply an equivalent type of system that matches the technical specifications in case the initially won product is discontinued during the period of contract. This will be beneficial to MOH and the hospital(s) given that it is receiving the latest version of the product with 10-year spare parts still guaranteed as required after delivery of the specific system. |
Refer to Minutes Prebid Meeting Procurement of Mammography issued August 24,2024, the quoted model should indeed be available during the initial five-year contract period. MoH encourage the use of the latest technology, so if a quoted model is replaced or updated, the newer version should be compatible with the existing system. MoH accepted the new model as long as the spare part available for the next ten years. | Contract | Contract Management | Warranty |
| 226 | 2024-09-05 | 11. For the extension of the operations and maintenance contract years 6 to 10, can we please understand when will the details such as terms, Payment Terms and the contractual party be available? | The Payment Terms for years 6 to 10 usually will be based on annual/semi-annual payments made in advance and handled directly by each user/hospital. These payments are required at the beginning of each service period, with the maintenance services carried out throughout the contract period. |
Contract | Contract Management | Payment Term |
| 227 | 2024-09-05 | Does compulsort NIE registration post-award apply to all equipment and accessories in a package? | Indeed, this also applies to any other accessories or equipment required under the bid. | Bidding Procedure | Procurement Regulations | Rated Criteria (Scoring Methodology) |
| 228 | 2024-09-05 | We appreciate MOH and ISDB for considering our questions and input that we had sent previously, many were addressed and recently posted on the IHSS webpage – thank you very much! We have attached in this email previous feedback/questions which we did not find a response/answer to in the recent responses on IHSS webpage along with some additional questions, we look forward to MOH’s response/input for them and the urgent release of an addendum this week for the market to work on for a timely and successful tender/bid process. We have additional and very critical input related to our last email – please refer to the attached for your kind review. As it has been a month now since the RFB’s release and we have not observed any of our email questions/input answered or replied (which is very critical for bid submission) via the official ihss.kemkes.go.id webpage, we urge MOH, ISDB and the World Bank to please consider postponing the tender process in the interest of an intended open, fair and international competitive bidding (ICB) process. The postponement will also help greatly to ensure high quality submissions from the market. 6. RFB KS.01.04/A.VI/4972/2024 Document – Section VIII – 5. Inspections and Tests The tender documents state that an inspection & test may be conducted on suppliers premises before shipment and/or at final destination (GCC 26.2, SCC 26.1 and 26.2 & “Section VIII – 5. Inspections and Tests”). However, required shipping documents refers to proof of inspection (GCC 13.1 (vii)) which would mean a pre-shipment inspection certificate issued by a nominated agency. For this RFB’s type of product, a defined start-up routine by a certified engineer is required to use the device. This can be combined with on-site inspection obligations as already defined under “Section VIII – 5. Inspections and Tests” at the final. A pre- shipment inspection would have little to no value-add for the purchaser/MOH/hospitals. However, there are costs for this pre-shipment inspection and extra time required to include within the project plan for to ensure this pre-shipment inspection. For the benefit of MOH and the hospitals receiving the devices/products, we kindly request MOH/ISDB to please remove any pre- shipment inspection and to adjust GCC 13.1. accordingly by removing the highlighted sentence (vii) in yellow above. |
We acknowledge your concern regarding the pre-inspection requirement. However, given the high value and advanced nature of the equipment being procured, the pre- inspection process is crucial to ensure compliance with the technical specifications and contractual obligations before shipment. This measure helps to minimize risks associated with any potential non-conformities or defects, which may otherwise result in delays, disputes, or additional costs. Furthermore, the pre-inspection is directly tied to the Payment Terms to ensure that the equipment meets the agreed standards prior to the final financial disbursement. This procedure is in place to protect the interests of all parties involved and ensure a smooth and successful transaction. | Other | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 229 | 2024-09-05 | 11. For the extension of the operations and maintenance contract years 6 to 10, can we please understand when will the details such as terms, Payment Terms and the contractual party be available? | The Payment Terms for years 6 to 10 usually will be based on annual/semi-annual payments made in advance and handled directly by each user/hospital. These payments are required at the beginning of each service period, with the maintenance services carried out throughout the contract period. |
Contract | Contract Management | Payment Term |
| 230 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 8. In Letter of Bid Financial Part , in case we bid for 3 (three) lots from 4(four) lots, should we mention all price cumulatively for all 3 (three) lots in : c. In case of multiple lots, total price of all lots (sum of all lots) [insert the total price of all lots in words and figures, indicating the various amounts and the respective currencies]; |
This question is similar to the previous question #53. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 231 | 2024-09-05 | 8. RFB KS.01.04/A.VI/4972/2024 Pre-Bid Meeting 8 August 2024 Minutes released 24 August 2024 Regarding #1b, because of advancements/product lifecycle management and version controls as well as to be ready for different levels of site-readiness per hospital, we kindly request MOH to allow the flexibility of winning vendor to supply an equivalent type of system that matches the technical specifications in case the initially won product is discontinued during the period of contract. This will be beneficial to MOH and the hospital(s) given that it is receiving the latest version of the product with 10-year spare parts still guaranteed as required after delivery of the specific system. |
Refer to Minutes Prebid Meeting Procurement of Mammography issued August 24,2024, the quoted model should indeed be available during the initial five-year contract period. MoH encourage the use of the latest technology, so if a quoted model is replaced or updated, the newer version should be compatible with the existing system. MoH accepted the new model as long as the spare part available for the next ten years. | Contract | Contract Management | Warranty |
| 232 | 2024-09-05 | 12. We understand from the GCC and SCC found within the RFB the penalties related to repair/response time required. We have also noticed on the 95% “Uptime” requirement of the systems and the consequence of “recourse to contractual remedies”, at the same time with linkage to the twice a year performance linked- payments of 7.5%. Can MOH please clarify what exactly does “recourse to contractual remedies” mean and if it is stacked on top of the existing penalties/liquidated damages already defined? |
Thank you for your question. Suppliers are required to ensure a minimum average of 95 percent uptime across all fully commissioned equipment, calculated over a six- monthly period. Failure to do so will result in recourse to contractual remedies. These remedies are meant to ensure that performance standards are met and to provide additional recourse beyond the standard penalties. For detailed contractual remedies will be discused further with the successful bidder. |
Contract | Contract Management | Penalty |
| 233 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 5. In "Price and Completion Schedule - Related Services" form column "Delivery Date at place of Final destination" and "List of Goods and Delivery Schedule" form column "Bidder’s offered Delivery date". Should we mention specific date (date/month/year) or we can only mention the range of the shipment date (December 2024-December 2026)? |
Thank you for your question. Bidders are requested to provide the date they can commence delivery based on their capabilities. The "Earliest Delivery Date" column should reflect the date you can start delivering the devices. While the reference date is listed as December 2024, this is not a fixed requirement—it's merely an indicative date. If a bidder can begin delivery by December, that's advantageous, and there will be notification from PPK when bidder can deliver the goods based on the hospital readiness. | Supply Requirements | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 234 | 2024-09-05 | 9. RFB KS.01.04/A.VI/4972/2024 Pre-Bid Meeting 8 August 2024 Minutes released 24 August 2024 Regarding #6, in view of the current review of the procurement process, can MOH please consider releasing an updated delivery schedule (RFB Section VII – Schedule of Requirements, 1. List of Goods and Delivery Schedule) which is more reflective of the end of the RFB process for delivering the systems? i.e. delivery starting from 2025 until December 2026. Additionally, we would appreciate MOH to please inform us early/upfront the communication/mechanism in which quarter of each year the equipment will be required for each hospital listed in the contract document, the relative timing of the notifications and how this will interact with the 210-day window for equipment delivery, when exactly would the Services be required relative to equipment delivery, and when/what exactly the scope of room readiness works will be defined for each location in comparison to the notification issued for that equipment. |
As described in the bidding documents, the MoH continuously tracks facility readiness based on four readiness criteria: (i) prior availability of equipment in the facility; (ii) human resource capacity; (iii) infrastructure and utility access; and (iv) adherence to local and national regulations on medical waste. At least on an annual basis, MoH will provide a list of facilities meeting readiness criteria where equipment can be installed, for a period of up to four years from contract signing. Upon completion of due verification processes of these readiness criteria, MoH will provide the supplier with a written advance notice of the locations that meet all readiness criteria and are therefore ready to receive the equipment. These facilities are expected to be included in the subsequent delivery of equipment by the supplier, with room readiness and pre-installation services, delivery, installation, testing, and commissioning to be completed within 210 days from this notification. |
Contract | Contract Management | Contract |
| 235 | 2024-09-05 | 13. We have noticed that the penalty event of “Delay in Delivery” is mentioned in Clause 27.1 of GCC and 27.1 SCC as well as in 27.2 2nd paragraph SCC (see highlight in green below). Can MOH please clarify that Delay in Delivery of the Equipment is solely covered by 27.1 GCC and therefore delete or caveat the current 27.2. 2nd paragraph SCC to avoid confusion. i.e. that a delay in delivery which also causes a delay in commissioning, shall not incur both penalties? The GCC/SCC seems to mention several different penalty reference values (“Unitary Contract Value” vs. “Value of the Delayed Part of the Equipment”). We recommend to use the common term of “Unitary Contract Value of the Delayed Part of the Equipment only” in all cases in view of the total contract value. May we therefore please ask MOH to clarify the penalty rate and upper limit specifically as referenced in 27.1 of the SCC, i.e. with the reference to the phrasing of “1/1000 per day” and “10% of the Unitary Contract Value”? |
Thank you for your question. The Special Conditions of Contract (SCC) are intended to provide additional details and modifications to the General Conditions of Contract (GCC), ensuring that both sections work in conjunction to clarify the terms of the contract. The clause on liquidated damages in SCC 27.1 addresses delays in delivering the Goods by the agreed delivery dates, whereas penalties under SCC 27.2 pertain to the performance of the contract after the goods have been delivered and installed. Regarding the terms "Unitary Contract Value" and "Value of the Delayed Part of the Equipment," these refer to distinct concepts and therefore cannot be interchanged. To clarify, the liquidated damages of "1/1000 per day" mean that for each day of delay, a charge equivalent to 0.1% of the Unitary Contract Value of the delayed part of the equipment will be imposed. The upper limit for these damages is capped at "10% of the Unitary Contract Value," and this penalty applies to the delayed batch, not the total contract value. |
Contract | Contract Management | Penalty |
| 236 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 1. List of minimum experiences (Can we list the experiences that already mentioned in lot 1, in other lot? (54-55) |
This question is similar to the previous question #41. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Specific Experience |
| 237 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 4. Should we also provide Letter of Oath for Boycott from our vendor/ subcontractor? |
Thank you for your question. Letter of Oath only requested from the Bidder. | Bidding Procedure | Procurement Regulations | Forms |
| 238 | 2024-09-05 | Does compulsort NIE registration post-award apply to all equipment and accessories in a package? | Indeed, this also applies to any other accessories or equipment required under the bid. | Bidding Procedure | Procurement Regulations | Rated Criteria (Scoring Methodology) |
| 239 | 2024-09-05 | What is the reason for the selection of the relevant Incoterms? | Incoterms may vary for lots and packages, and have been established following extensive market analysis. For the cath lab and MRI packages, for instance, the Incoterms are DDP. This also plays an important role in the bid evaluation. The comparison of the financial part of the bid for these packages shall be on the basis of DDP (place of final destination) prices for imported goods, excluding taxes and duties, and DDP (place of final destination) prices for goods manufactured within the Borrower’s country excluding sales and other taxes, together with prices for any required installation, training, commissioning and other services. The evaluation of prices shall not take into account custom duties and other taxes levied on imported goods quoted DDP and sales and similar taxes levied in connection with the sale or delivery of goods. This way, a fair evaluation of domestic and imported goods is ensured. | General Inquiry | Related to IHSS | Question related to IHSS project |
| 240 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 3. Is there any required information that needs to be mention in Letter of Oath for Boycott? |
Thank you for your question. Bidder shall provide information that the they are not subject to Boycott Regulations and no other information is needed. In accordance with Para 1.8.1 of the Guidelines for Procurement of Goods, Works and Related Services under Islamic Development Bank Project Financing, (April 2019, edition, amended from time to time), it is a fundamental policy of IsDB that the Goods, Works and related services provided by the Contractor, and its associates and subcontractors, shall be in strict compliance with the Boycott Regulations of the Organization of the Islamic Cooperation, the League of Arab States and the African Union. The Beneficiary shall advise prospective Bidders that bids will only be considered from Firms that are not subject to these Boycott Regulations. The Bidder shall provide a letter of oath to that effect. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 241 | 2024-09-05 | How is service, operation, and maintenance pricing to be calculated? | The bidder is to incorporate in their bid the projected cost for the (extended) warranty and service contracts for the minimum duration indicated in the bidding documents, as applicable, inclusive of annual preventive maintenance and repair services, inclusive of all labor, parts, logistics and transportation. Meeting the minimum warranty and service contract requirements is mandatory, and any bid not meeting these requirements will automatically fail. Depending on the equipment type and as indicated in the technical specifications, bidders can increase their bid score for the technical part by offering extended warranties within their bid. The cost quoted for the (extended) warranty and service contracts will be part of the financial evaluation of the bid. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 242 | 2024-09-05 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide graphical and textual reports? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 Graphical and textual reports can visually display |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 243 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 7. In Letter of Bid Financial Part , in case we bid for 3 (three) lots from 4(four) lots, should we mention each price of all 3 (three) lots in : b. In case of multiple lots, the total price of each lot is [insert the total price of each lot in words and figures, indicating the various amounts and the respective currencies]; consistent with the identification number of lots specified in Letter of Bid – Technical Part |
This question is similar to the previous question #53. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 244 | 2024-09-05 | Can the requirement for the Bidder in terms of cyber security changed, to enhance companies' chance to join in this tender? | Specs have been continuously revised, and vendor feedback has been sollicited and incorporated in the latest iteration of exposed specs. Hence, competitive and fair bidder competition for this and other equipment types has been ensured. | Contract | Contract Management | Performance Security |
| 245 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 2. In case one bidder is to be recommended to be awarded the contract for more than one lot, such bidder shall meet the cumulative minimum requirement of point (a) Financial Capability and (b) specific experience respective lots. The contract will be determined based on the most advantageous bids. (56) If we plan to bid more than one lot, it means that we need to prove that we fulfill the minimum AATO cumulatively ? |
A Bidder, either individually or as a joint venture member, is permitted to submit a bid for an individual lot, or any combination of lots under a particular package, provided they meet all eligibility requirements stipulated in the relevant Bidding Documents, do not have a conflict of interest, and are not participating in more than one Bid, except for permitted alternative Bids. In case one Bidder is to be recommended to be awarded the contract for more than one lot, such Bidder shall meet the cumulative minimum requirements of the respective lots. The contract will be determined based on the most advantageous Bids. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 246 | 2024-09-05 | How would the technical process for customs clearance and duty & taxes exemption look like? Is it through the Indonesia National Single Window (INSW)? | Ministry of Health to soon provide update upon inter-ministerial discussions. | Contract | Contract Management | Taxes |
| 247 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 6. In Letter of Bid Financial Part , in case we bid for 3 (three) lots from 4(four) lots, should we filled in all points: a. In case of only one lot, the total price of the Bid is [insert the total price of the bid in words and figures, indicating the various amounts and the respective currencies]; b. In case of multiple lots, the total price of each lot is [insert the total price of each lot in words and figures, indicating the various amounts and the respective currencies]; consistent with the identification number of lots specified in Letter of Bid – TechnicalPart c. In case of multiple lots, total price of all lots (sum of all lots) [insert the total price of all lots in words and figures, indicating the various amounts and the respective currencies] |
Thank you for your questions. In case of bidding for multiple lots, bidders only need to fill in the information in sections B and C. Ensure that the total price for each lot and the combined total price for all lots are clearly indicated in the respective sections. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 248 | 2024-09-05 | Please describe the purchase order (PO) & payment process for international bidders in the international open. For example, who will issue PO & payment, who will PO & payment be issued to and what is the payment method? | Related the procedure of the bidding included payment method, these regulations have been reflected in the bidding documents and its amendments. Please follow the link https://ihss.kemkes.go.id/ for the updated infomation | Contract | Contract Management | Payment Term |
| 249 | 2024-09-05 | 10. We understand that payments will take place only when a “batch” of delivery is requested by MOH, in this regard, we kindly request for more specific information (i. e. by the quarters) of the delivery of any “batch” with a clear number of systems to be delivered e.g. 10-15 systems. Additionally, all guarantees will then be provided accordingly for each of the batches. However, the performance guarantee (GCC 18.1) is due in full amount 28 days after contract signature. We do request that the performance security shall be issued only for an amount corresponding to the requested “batch”. |
Thank you for your questions. Related to delivery, the facility readiness will be assessed between award notification and contract signing. Upon completion of due verification processes of these readiness criteria, MoH will provide the supplier with a written advance notice of the locations that meet all readiness criteria and are therefore ready to receive the equipment. This delivery schedule can be revised by the Purchaser based on the result of the due verification process of facility readiness within the duration of the contract. We will ensure to share this information with you once it is finalized. Related to the performance guarantee, it applies to each delivery batch. |
Contract | Contract Management | Warranty |
| 250 | 2024-09-05 | We have some requests for the Technical part of Specifications. Our request is to change some technical requirements in the Technical Specification for Procurement of Mammography. We recommend adding or adjusting the AI requirements, to make them more specific and clear. Suggest adding to the technical Specs in the bidding documents Does the AI provide graphical and textual reports? Suggested Technical Specifications Bidder to Specify Justifications P/F W/T 4 Graphical and textual reports can visually display |
Many thanks for this question. Upon consideration, MoH has decided to retain the current specification. Bidder to provide a minimum requirement stated in the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 251 | 2024-09-05 | We appreciate MOH and ISDB for considering our questions and input that we had sent previously, many were addressed and recently posted on the IHSS webpage – thank you very much! We have attached in this email previous feedback/questions which we did not find a response/answer to in the recent responses on IHSS webpage along with some additional questions, we look forward to MOH’s response/input for them and the urgent release of an addendum this week for the market to work on for a timely and successful tender/bid process. We have additional and very critical input related to our last email – please refer to the attached for your kind review. As it has been a month now since the RFB’s release and we have not observed any of our email questions/input answered or replied (which is very critical for bid submission) via the official ihss.kemkes.go.id webpage, we urge MOH, ISDB and the World Bank to please consider postponing the tender process in the interest of an intended open, fair and international competitive bidding (ICB) process. The postponement will also help greatly to ensure high quality submissions from the market. 6. RFB KS.01.04/A.VI/4972/2024 Document – Section VIII – 5. Inspections and Tests The tender documents state that an inspection & test may be conducted on suppliers premises before shipment and/or at final destination (GCC 26.2, SCC 26.1 and 26.2 & “Section VIII – 5. Inspections and Tests”). However, required shipping documents refers to proof of inspection (GCC 13.1 (vii)) which would mean a pre-shipment inspection certificate issued by a nominated agency. For this RFB’s type of product, a defined start-up routine by a certified engineer is required to use the device. This can be combined with on-site inspection obligations as already defined under “Section VIII – 5. Inspections and Tests” at the final. A pre- shipment inspection would have little to no value-add for the purchaser/MOH/hospitals. However, there are costs for this pre-shipment inspection and extra time required to include within the project plan for to ensure this pre-shipment inspection. For the benefit of MOH and the hospitals receiving the devices/products, we kindly request MOH/ISDB to please remove any pre- shipment inspection and to adjust GCC 13.1. accordingly by removing the highlighted sentence (vii) in yellow above. |
We acknowledge your concern regarding the pre-inspection requirement. However, given the high value and advanced nature of the equipment being procured, the pre- inspection process is crucial to ensure compliance with the technical specifications and contractual obligations before shipment. This measure helps to minimize risks associated with any potential non-conformities or defects, which may otherwise result in delays, disputes, or additional costs. Furthermore, the pre-inspection is directly tied to the Payment Terms to ensure that the equipment meets the agreed standards prior to the final financial disbursement. This procedure is in place to protect the interests of all parties involved and ensure a smooth and successful transaction. | Other | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 252 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 1. List of minimum experiences (Can we list the experiences that already mentioned in lot 1, in other lot? (54-55) |
This question is similar to the previous question #41. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Specific Experience |
| 253 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 2. In case one bidder is to be recommended to be awarded the contract for more than one lot, such bidder shall meet the cumulative minimum requirement of point (a) Financial Capability and (b) specific experience respective lots. The contract will be determined based on the most advantageous bids. (56) If we plan to bid more than one lot, it means that we need to prove that we fulfill the minimum AATO cumulatively ? |
A Bidder, either individually or as a joint venture member, is permitted to submit a bid for an individual lot, or any combination of lots under a particular package, provided they meet all eligibility requirements stipulated in the relevant Bidding Documents, do not have a conflict of interest, and are not participating in more than one Bid, except for permitted alternative Bids. In case one Bidder is to be recommended to be awarded the contract for more than one lot, such Bidder shall meet the cumulative minimum requirements of the respective lots. The contract will be determined based on the most advantageous Bids. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 254 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 6. In Letter of Bid Financial Part , in case we bid for 3 (three) lots from 4(four) lots, should we filled in all points: a. In case of only one lot, the total price of the Bid is [insert the total price of the bid in words and figures, indicating the various amounts and the respective currencies]; b. In case of multiple lots, the total price of each lot is [insert the total price of each lot in words and figures, indicating the various amounts and the respective currencies]; consistent with the identification number of lots specified in Letter of Bid – TechnicalPart c. In case of multiple lots, total price of all lots (sum of all lots) [insert the total price of all lots in words and figures, indicating the various amounts and the respective currencies] |
Thank you for your questions. In case of bidding for multiple lots, bidders only need to fill in the information in sections B and C. Ensure that the total price for each lot and the combined total price for all lots are clearly indicated in the respective sections. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 255 | 2024-09-05 | 10. We understand that payments will take place only when a “batch” of delivery is requested by MOH, in this regard, we kindly request for more specific information (i. e. by the quarters) of the delivery of any “batch” with a clear number of systems to be delivered e.g. 10-15 systems. Additionally, all guarantees will then be provided accordingly for each of the batches. However, the performance guarantee (GCC 18.1) is due in full amount 28 days after contract signature. We do request that the performance security shall be issued only for an amount corresponding to the requested “batch”. |
Thank you for your questions. Related to delivery, the facility readiness will be assessed between award notification and contract signing. Upon completion of due verification processes of these readiness criteria, MoH will provide the supplier with a written advance notice of the locations that meet all readiness criteria and are therefore ready to receive the equipment. This delivery schedule can be revised by the Purchaser based on the result of the due verification process of facility readiness within the duration of the contract. We will ensure to share this information with you once it is finalized. Related to the performance guarantee, it applies to each delivery batch. |
Contract | Contract Management | Warranty |
| 256 | 2024-09-05 | Can the requirement for the Bidder in terms of cyber security changed, to enhance companies' chance to join in this tender? | Specs have been continuously revised, and vendor feedback has been sollicited and incorporated in the latest iteration of exposed specs. Hence, competitive and fair bidder competition for this and other equipment types has been ensured. | Contract | Contract Management | Performance Security |
| 257 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 8. In Letter of Bid Financial Part , in case we bid for 3 (three) lots from 4(four) lots, should we mention all price cumulatively for all 3 (three) lots in : c. In case of multiple lots, total price of all lots (sum of all lots) [insert the total price of all lots in words and figures, indicating the various amounts and the respective currencies]; |
This question is similar to the previous question #53. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 258 | 2024-09-05 | How would the technical process for customs clearance and duty & taxes exemption look like? Is it through the Indonesia National Single Window (INSW)? | Ministry of Health to soon provide update upon inter-ministerial discussions. | Contract | Contract Management | Taxes |
| 259 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 5. In "Price and Completion Schedule - Related Services" form column "Delivery Date at place of Final destination" and "List of Goods and Delivery Schedule" form column "Bidder’s offered Delivery date". Should we mention specific date (date/month/year) or we can only mention the range of the shipment date (December 2024-December 2026)? |
Thank you for your question. Bidders are requested to provide the date they can commence delivery based on their capabilities. The "Earliest Delivery Date" column should reflect the date you can start delivering the devices. While the reference date is listed as December 2024, this is not a fixed requirement—it's merely an indicative date. If a bidder can begin delivery by December, that's advantageous, and there will be notification from PPK when bidder can deliver the goods based on the hospital readiness. | Supply Requirements | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 260 | 2024-09-05 | 9. RFB KS.01.04/A.VI/4972/2024 Pre-Bid Meeting 8 August 2024 Minutes released 24 August 2024 Regarding #6, in view of the current review of the procurement process, can MOH please consider releasing an updated delivery schedule (RFB Section VII – Schedule of Requirements, 1. List of Goods and Delivery Schedule) which is more reflective of the end of the RFB process for delivering the systems? i.e. delivery starting from 2025 until December 2026. Additionally, we would appreciate MOH to please inform us early/upfront the communication/mechanism in which quarter of each year the equipment will be required for each hospital listed in the contract document, the relative timing of the notifications and how this will interact with the 210-day window for equipment delivery, when exactly would the Services be required relative to equipment delivery, and when/what exactly the scope of room readiness works will be defined for each location in comparison to the notification issued for that equipment. |
As described in the bidding documents, the MoH continuously tracks facility readiness based on four readiness criteria: (i) prior availability of equipment in the facility; (ii) human resource capacity; (iii) infrastructure and utility access; and (iv) adherence to local and national regulations on medical waste. At least on an annual basis, MoH will provide a list of facilities meeting readiness criteria where equipment can be installed, for a period of up to four years from contract signing. Upon completion of due verification processes of these readiness criteria, MoH will provide the supplier with a written advance notice of the locations that meet all readiness criteria and are therefore ready to receive the equipment. These facilities are expected to be included in the subsequent delivery of equipment by the supplier, with room readiness and pre-installation services, delivery, installation, testing, and commissioning to be completed within 210 days from this notification. |
Contract | Contract Management | Contract |
| 261 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 4. Should we also provide Letter of Oath for Boycott from our vendor/ subcontractor? |
Thank you for your question. Letter of Oath only requested from the Bidder. | Bidding Procedure | Procurement Regulations | Forms |
| 262 | 2024-09-05 | How is service, operation, and maintenance pricing to be calculated? | The bidder is to incorporate in their bid the projected cost for the (extended) warranty and service contracts for the minimum duration indicated in the bidding documents, as applicable, inclusive of annual preventive maintenance and repair services, inclusive of all labor, parts, logistics and transportation. Meeting the minimum warranty and service contract requirements is mandatory, and any bid not meeting these requirements will automatically fail. Depending on the equipment type and as indicated in the technical specifications, bidders can increase their bid score for the technical part by offering extended warranties within their bid. The cost quoted for the (extended) warranty and service contracts will be part of the financial evaluation of the bid. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 263 | 2024-09-05 | Please describe the purchase order (PO) & payment process for international bidders in the international open. For example, who will issue PO & payment, who will PO & payment be issued to and what is the payment method? | Related the procedure of the bidding included payment method, these regulations have been reflected in the bidding documents and its amendments. Please follow the link https://ihss.kemkes.go.id/ for the updated infomation | Contract | Contract Management | Payment Term |
| 264 | 2024-09-05 | Dear Sir/Madam, We, XXXX, would like to ask several questions according to the RFB, as follows : 7. In Letter of Bid Financial Part , in case we bid for 3 (three) lots from 4(four) lots, should we mention each price of all 3 (three) lots in : b. In case of multiple lots, the total price of each lot is [insert the total price of each lot in words and figures, indicating the various amounts and the respective currencies]; consistent with the identification number of lots specified in Letter of Bid – Technical Part |
This question is similar to the previous question #53. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 265 | 2024-09-05 | What is the reason for the selection of the relevant Incoterms? | Incoterms may vary for lots and packages, and have been established following extensive market analysis. For the cath lab and MRI packages, for instance, the Incoterms are DDP. This also plays an important role in the bid evaluation. The comparison of the financial part of the bid for these packages shall be on the basis of DDP (place of final destination) prices for imported goods, excluding taxes and duties, and DDP (place of final destination) prices for goods manufactured within the Borrower’s country excluding sales and other taxes, together with prices for any required installation, training, commissioning and other services. The evaluation of prices shall not take into account custom duties and other taxes levied on imported goods quoted DDP and sales and similar taxes levied in connection with the sale or delivery of goods. This way, a fair evaluation of domestic and imported goods is ensured. | General Inquiry | Related to IHSS | Question related to IHSS project |
| 266 | 2024-09-05 | 12. We understand from the GCC and SCC found within the RFB the penalties related to repair/response time required. We have also noticed on the 95% “Uptime” requirement of the systems and the consequence of “recourse to contractual remedies”, at the same time with linkage to the twice a year performance linked- payments of 7.5%. Can MOH please clarify what exactly does “recourse to contractual remedies” mean and if it is stacked on top of the existing penalties/liquidated damages already defined? |
Thank you for your question. Suppliers are required to ensure a minimum average of 95 percent uptime across all fully commissioned equipment, calculated over a six- monthly period. Failure to do so will result in recourse to contractual remedies. These remedies are meant to ensure that performance standards are met and to provide additional recourse beyond the standard penalties. For detailed contractual remedies will be discused further with the successful bidder. |
Contract | Contract Management | Penalty |
Contact Us
Procurement Bureau
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
+62 82240166289 (Weekdays, office hours)
