Detail Package
Procurement of Infant Warmer Equipment
Project
SIHREN Co-Financing
Project Description
Strengthening Indonesia's Healthcare Referral Network (SIHREN WB/AIIB): a joint co-financing between WB and AIIB for the referral hospital component.
Package Name
Procurement of Infant Warmer Equipment
Loan No.
9626-ID (IBRD), P000787 (AIIB)
Activity Reference No.
ID-PMU SIHREN-395530-GO-RFB
Market Approach
International Open
Procurement Method
Request for Bids (RFB) - 1 Stage 2 Envelope (Rated Criteria)
Estimated Total Cost
$13,678,115.00
Currency
US Dollar
Stages
Contract Signed
Bid Submission Deadline
12 Sep 2024
Package Lot
| Name Of Lots | Units | Amount |
|---|---|---|
| Lot 1: Procurement of Infant Incubator (NICU) Equipment for delivery to West Indonesia | 264 | $4,682,964.00 |
| Lot 2: Procurement of Infant Incubator (NICU) Equipment for delivery to Central Indonesia | 128 | $2,270,528.00 |
| Lot 3: Procurement of Infant Incubator (NICU) Equipment for delivery to East Indonesia | 317 | $5,640,843.00 |
| Lot 4: Procurement of Infant Incubators with Radiant Warmer (NICU) | 18 | $996,958.00 |
| Lot 5: Procurement of Transport Infant Incubator | 2 | $86,822.00 |
Documentation
Responses to Clarification of Bidding Document (Procurement of Infant Warmer Equipment)
| No. | Date of Received | Question | Responses | Part (RFB) | Cluster | Sub Cluster |
|---|---|---|---|---|---|---|
| 1 | 2024-07-15 | We XXXX intend to participate in this Bidding : Name of Project: Indonesia Health Systems Strengthening Project Contract Title: Procurement of Infant Warmers Equipment Loan No.: 9626-ID (IBRD), P000787 (AIIB) RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB How to register in this Project? Thank you |
Many thanks for your interest in this Procurement of Infant Warmers Equipment. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss. kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. No registration is required to participate in this Bidding opportunity (to submit bid). Prospective bidders are only required to register when attending the Pre-Bid Meeting. |
General Inquiry | Related to IHSS | Question related to IHSS project |
| 2 | 2024-07-15 | My name is XXX, Business Development Manager from XXXX. We are a XXXX company with legal distribution licenses for medical devices from brands such as XXXX radiology equipment, and Draeger.We are writing to express our interest in participating in the bidding process for the SIHREN RFB No. ID-PMU SIHREN395530-GO-RFB (Procurement of Infant Warmers Equipment) project. We would appreciate it if you could provide us with further details about the bidding, as well as inFormsation regarding the following: Budget for each lot: The RFB document only specifies AATO for each lot, and an aggregate budget for the entire SIHREN project (Aggregated Loan Agreement amount: $957 million equivalent). We would like to know the specific budget for each lot to better assess our financial capabilities for the project. Contract duration: The RFB document indicates a contract period of either 2024-2028 or 2024-2029. Please clarify the exact contract duration to ensure we can align our resources accordingly. |
Thank you for expressing your interest. Please refer to the SIHREN RFB No. ID-PMU SIHREN-395530-GO-RFB. The duration of the contract for this tender can refer to Section VII. Schedule of Requirements, 1. List of Goods and Delivery Schedule. Please refer to link below to get complete inFormsation regarding budget for each lot, and contract duration: https://ihss.kemkes.go.id/project/1/? projectName=sihren_wb |
Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 3 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Humidification System, Humidity Level Control Questions: Is it accepted if we propose use of hummidity passive system? |
Thank you for your question. It is acceptable to use hummidity passive system, provided that it complies with requirement in row 55 (Humidity Level Control: Adjustable). Hence, the specification will be amended to reflect possibility of an equivalent system in a forthcoming amendment. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 4 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Temperature Range for Skin-Temperature Control, °C Questions: Is it accepted if it only has air temp mode control? |
Many thanks for this question. The specification will be amended to revise the temperature range for SkinTemperature Control. Each bid is to meet all mandatory criteria, including air and skin temperature requirements. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 5 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Servo-Controlled (Automatic) Mode (SkinTemperature Control) Questions: Is it accepted if it only has air temp mode control? |
Thank your for your question. The device shall have a skin temperature mode, also known as servo or automatic mode, because it can provide a carefully regulated thermal environment that is near the thermoneutral point. This is mandatory requirement, therefore retained as is and should be met by each device offered as part of the bi. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 6 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Hand Access Ports Questions: Can it be supported with a 3-access port? |
Many thanks for this feedback. MoH has considered this request and the minimum mandatory Hand Access Ports will be revised to 3, to be amended in a forthcoming amendment | Supply Requirements | Evaluation Process | Technical Evaluation |
| 7 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Hi-Lo Mobile Stand Questions: Is it accepted if the trolly does not use gas spring system? for example hidrolic technology. In principle the equipment unit can be pulled up or down eventhough the system is different. |
Thank you for your question. Any system is acceptable, provided that it allows a smooth and effort-less movement. Hence, the specification will be amended to reflect possibility of an equivalent system in a forthcoming amendment | Supply Requirements | Evaluation Process | Technical Evaluation |
| 8 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Temperature Range for Air-Temperature Control, °C Questions: Is it accepted if the temperature control does not reach the requirement? |
Many thanks for this question. The specification will be amended to revise the temperature range for AirTemperature Control. Any equipment that Formss part of the bid is obliged to meet this mandatory requirement. Any bids that do not meet this requirement will be automatically rejected. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 9 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Infant Incubator (NICU) Lot 1,2,3 Requirements : Battery Powered, Battery Operating Time, hr Questions: Does the battery need to be separated from the incubator or connected (attached)? |
Thank you for your question. This specification refers to an integrated battery (inside the incubator). An external battery is acceptable, provided that it is permanently fixed to the frame of the incubator and appropriately protected | Supply Requirements | Evaluation Process | Technical Evaluation |
| 10 | 2024-07-16 | We would like to ask the following matters related to Technical Specification for Infant Incubator Equipment under SIHREN Project. Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Infant Incubator with Radiant Warmer, Lot 4 Requirements : Resuscitation Module, Resuscitation Mode, Gas Input Method - Tank, Gas Input - Wall, Flow Rate Setting Range, L/min Questions : What is the exact requirement of the the above mentioned resuscitation module, is it the modul that is attached to the incubator or a stand-alone resuscitation module separated from the incubator? |
Many thanks for this feedback. Upon consideration, MoH will remove these resuscitation module requirements from the technical specifications in a forthcoming amendment. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 11 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : Temperature Alarm (AIR and Skin Hihg - Low) Questions: Is it accepted if it only has high temp alarm? |
Thank you for your question. Both high and low temperature alarms are critical for patient safety. The specification will therefore be retained as is. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 12 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Infant Incubator (NICU) Lot 1,2,3 Requirements : Weight Range, g Questions: Do we still meet the requirement if the weight range does not accomodate the upper limit but accomodate the lower limit? as reference the average infant weight to be take caren of inside the incubator is less than 3 kg. |
Many thanks for this feedback, weight range to be updated to reflect a change of the minimum upper weight of 5,000g |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 13 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Infant Incubator with Radiant Warmer, Lot 4 Requirements : e) Matress Cover Questions: What is exactly the mattress cover or incubator cover ? |
Thank you for the question. By using the mattress cover, the probability of the skin injury of the limb of a newborn baby is comparatively small. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 14 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Incubator Transport, Lot 5 Requirements : a) Temperature Sensor Questions: Is it accepted if the air temp sensor is provided as spare part? |
Thank you for your question. This sensor is to be provided as mandatory accessory. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 15 | 2024-07-16 | Following are the questions based on the Product Category & LOT (attached also the file from us); Product Category : Infant Incubator with Radiant Warmer, Lot 4 Requirements : e) Restraining Strap Questions: What is exactly the Restraining strap function that is specified? Does it use to bind O2 tank or bedside monitor? |
Thank you for your question. Please note that the strap is used to stabilize and support the infant position, particulary when transported. The specification will be amended for clarity to indicate the strap is for the safe and secure newborn positioning within the incubator | Supply Requirements | Evaluation Process | Technical Evaluation |
| 16 | 2024-07-23 | We are interested in participating in the procurement of goods and services for the Indonesian Health System Strengthening Project in Procuring Baby Warmers. We thank you for your attention and cooperation. |
Many thanks for your interest in this Procurement of Infant Warmer Equipment. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss. kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. | Other | Unrelated Questions | Unrelated Questions |
| 17 | 2024-07-24 | Good afternoon, I would like to ask a few questions as follows: The battery in an Incubator with Radiant Warmer (NICU) is not made mandatory, while in an Infant Incubator, the battery is made mandatory. Why is there a double standard? Has the battery specification for this project been narrowed down to only one or two specific products? Training. Will the training schedule be arranged by the hospital or the Ministry of Health? UPS. Is a UPS required for all products being auctioned? Thank you for your attention. |
a. For infant incubators, a mandatory 30-minute battery is required (integrated or fixed to the frame of the incubator). For incubators with radiant warmers, given the significantly higher energy demand of the radiant warmer, this is made optional. b. The training schedule will be provided by MoH in consultation with the facilities. c. While batteries are mandatory for infant incubators and transport incubators, a battery or UPS is preferred for infant incubators with radiant warmer. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 18 | 2024-07-25 | Dear Madame/Sir, We need clarification for the technical spec.s for b/w lines: Line 88: Restraining Strap : As the infant incubators are used in neonatal intensive care departments of the hospitals, Restraining Strap is not needed since infant incubator is not transferred. We kindly request you delete that item because most of the manufactures do not have it. |
This question is similar to the previous question #5. Please refer to the respective response.This specification will therefore be retained as is | Supply Requirements | Evaluation Process | Technical Evaluation |
| 19 | 2024-07-25 | 3. Regarding bidder experience, is the contracting party required to have experience up to the installation process in the specified regions? Or is it permissible if they only have experience selling the product? If the installation process is carried out by a third party, can it be included in the experience of the contracting party? Example: PT. A = manufacturer (bidder) PT. B = distributor (who perFormss product installation) PT. A sells goods to PT.B, then PT.B perFormss installation in the region. Does this fall under the experience of PT.A? If so, what documents can be attached as proof of experience. | The required experience is supply and installation of similar medical equipment in all regions (there is no specific region). If the bidder (manufacturer)'s past experience was in the Forms of joint venture with the firm who carried out installation, then such experience can be considered. Bidders (firms) may Forms a joint venture with other firms to enhance their qualificaiton. Please refer to ITB 32.2 which stipulates that the determination of Bidder's qualification shall not take into consideration the qualifications of other firms such as the Bidder’s subsidiaries, parent entities, affiliates, subcontractors, or any other firm different from the Bidder. | Bidding Procedure | Evaluation Process | Specific Experience |
| 20 | 2024-07-25 | 1. Is there a minimum requirement regarding the production time of the products to be supplied? (Example: Minimum output from production in the previous 2 years) | Thank you for your question. As per the bidding documentation: All goods and materials to be incorporated in the goods must be new, unused, and of the most recent or current models and must incorporate all recent improvements in design and materials, unless provided for otherwise in the contract | Supply Requirements | Evaluation Process | Technical Evaluation |
| 21 | 2024-07-25 | Dear Biro PBJ, For battery specifications in the incubator, we propose to use UPS as a complete requirement. Because the battery function as a system backup with a minimum active period of 30 minutes can be replaced with the UPS function. This may be an input and consideration. Thank You. |
While batteries are mandatory for infant incubators (NICU) and transport infant incubators, a battery or UPS is preferred for infant incubators with radiant warmer. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 22 | 2024-07-25 | 2. Is cybersecurity required for this product? Since the product does not require data transfer with specific software (GCC14.9 Page 148), please explain. | Many thanks for this input, MoH has considered this request and the possibility to update GCC 14.9 accordingly in a forthcoming amendment to the bidding document | Contract | Contract Management | Performance Security |
| 23 | 2024-07-25 | Line 25, 114 and 115: The purpose of the battery was not specified. Most of the products in the market have battery but battery feeds alarm system and control system’s display in case of electricity interruption. Please clarify if the battery will operate the infant incubator ( like transport infant incubator) or is it enough to feed the display to inForms the users about the environmental conditions inside the incubator? | Many thanks for this question. The battery is to power the whole system for a minimum of 30 minutes | Supply Requirements | Evaluation Process | Technical Evaluation |
| 24 | 2024-07-25 | How can the manufacturer demonstrate that they are able to produce the required number of medical device per year? | Thank you for the question. All bidders must demonstrate that they have sufficient specific experience, as well as manufacturing experience and technical capacity, to manufacture, supply and install similar goods and related services, as defined in the relevant bidding document. In the event that a bidder is unable to meet these requirements individually, they can join with other firm(s) as joint venture that may cumulatively fulfill the specific experience requirements. Specific experience of a principle who is not part of JV shall not be considered. With regard to the supporting document, at minimum manufacturing technical capacity requirement should be supported by documentary evidence such as official production/selling reports and/or installation reports/certificates. | Bidding Procedure | Evaluation Process | Specific Experience |
| 25 | 2024-07-25 | Line 135: Please clarify if the 5-year warranty conditions cover consumables such as gasket, filter, | Thank you for the question. Indeed, these warranty duration: minimum 5 years, inclusive of annual preventive maintenance and repair services; inclusive of all labor, parts, logistics and transportation | Contract | Contract Management | Warranty |
| 26 | 2024-07-26 | Regarding the Procurement of Infant Warmers Equipment project, we, XXXX, Jakarta, would like to ask some questions regarding this project. Our questions are as follows: 1. Could you please clarify the Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be imported. Section IV – Bidding Formss (page 78), specifically column 7 (custom duties and import tax), is it mandatory to fill in? 2. Could you please explain what is meant by Unitary Contract Price in SCC: GCC 16.1 page 149. 3. Do the signed documents need to be stamped? Thank you for your attention to this matter. |
Thank you for your questions regarding the Procurement of Infant Warmer, please find the answer below: 1. Yes, under the Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be imported, Bidder is still requested to quote the custom duties and imported tax in column 7 since such inFormsation is required for the purpose of evaluation. 2. The unitary contract price refers to the price of a single unit of equipment within the overall contract, as specified in the relevant bidding document. 3. All documents comprising Bid (as specified in ITB 11) must be signed, and stamps only on the relevant pages which require signature from authorized person. |
Bidding Procedure | Procurement Regulations | Forms |
| 27 | 2024-07-29 | I am writing the mail to express our interest to participate the project Procurement of Infant Warmers Equipment (366 units) - 5 Lots (contracts)_ID-PMU SIHREN-395530-GO-RFB. We are interested to submit a proposal for the project mentioned above, could you please kindly advise whether XXXX would be eligible to participate the tender? If so, could you please kindly share the bidding documents with me? Thanks for your help, looking forward to your feedback. |
Many thanks for your interest in this Procurement of Infant Warmer Equipment. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss. kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Other | Unrelated Questions | Unrelated Questions |
| 28 | 2024-07-29 | Dear Sir/Madam, We, XXXX, would like to express our interest in participating in the Request for Bids Goods Procurement of Infant Warmer Equipment organized by the Ministry of Health of the Republic of Indonesia. In this regard, we would like to request further clarification on the following matters: May we request the "Request for Bids Goods Procurement of Infant Warmer Equipment" document in Microsoft Word (.doc/.docx) Formsat to facilitate the preparation of our bid document? In the document, under section 3. Technical Specification, specifically points d and e in the introduction section, we require further explanation. Are there any specific standards that must be met for each product? If so, we kindly request inFormsation on these standards or any references that we can use as guidance. We hope that this request will be granted. We look forward to receiving the necessary inFormsation so that we can participate optimally in this procurement process. Thank you for your attention and cooperation. Sincerely, |
Many thanks for your interest in this Procurement of Infant Warmer Equipment. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss. kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
General Inquiry | Related to IHSS | Question related to IHSS project |
| 29 | 2024-07-30 | 2) Sometimes the purchasers /buyers only place the purchase order and do not sign the contracts with us, hence for some orders we can not provide the contracts, may I ask is it fine if we only provide the PO instead of providing the contract? Thank you. |
Thank you for the question. Yes, PO is sufficient as the documentary evidence as long as it demonstrates that the bidder has simialr experience as required in Section III - Evaluation and Qualification Criteria of RFB. If the signed contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a Formsal letter), such bidder must provide other documents acceptable for the Purchaser (such as copy of purchase order/delivery order) | Bidding Procedure | Evaluation Process | Specific Experience |
| 30 | 2024-07-30 | 3) On Page 53 of the tender documents, it says "As a proof of the compliance, the Bidder shall provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a Formsal letter), such bidder must provide other documents acceptable for the Purchaser (such as copy of purchase order/delivery order)." May I ask what does "to be confirmed by a Formsal letter"? Does it mean if we can not if we can not provide the contracts, we need to provide one statement letter to confirm and state that we could not provide contracts and indicate the reason? |
Thank you for the question. Yes, If the bidder does not agree to provide a copy of relevant pages of signed contracts and corresponding compeltion certificates, the bidder is requested to provide a Formsal letter in their bids that the bidder could not provide requested documents along with reason, and the bidder must provide other documents acceptable to the Purchaser (such as a copy of purchase order/delivery order. | Bidding Procedure | Evaluation Process | Specific Experience |
| 31 | 2024-07-30 | QUESTION We have obtained the bidding documents through the website and we would like to ask if we need to submit application as bidder to the committee? Our company name is XXXX and local partner is XXXX and we wondering if we already registered as official bidder or do we need to submit another application? Sincerely, |
Thank you for your interest. For joining this tender the bidder is not required to register. Please submit the bidding prior to the submission deadline. | Bidding Procedure | Procurement Regulations | Procurement Methodology |
| 32 | 2024-07-30 | 1) We, as a trader, will Forms a JV with manufacturers and submit the bid together . Regarding the documentary evidence of the specific experience, manufacturers will provide the contracts / POs. Is there any requirement that such contracts/ POs have to be signed between manufacturers with end-users? Or is it fine if contracts/ POs were signed with manufacturers with te distributors ? | Many thank for the question. The bidder shall demonstrate that they have similar experience in supplying and installing similar equipments. The documentary evidences (signed contract/PO with the Purchaser (end users)) shall be submitted along with the bids to demonstrate that the bidder has similar experience as cited. | Bidding Procedure | Evaluation Process | Specific Experience |
| 33 | 2024-07-31 | Referring to row 137, considering that calibration is generally perFormsed once every two years. With the request from the technical specification for Lot R7_Infant Incubator (NICU) Technical Part, could the requirement for calibration twice a year be reconsidered, with a minimum of once a year? | This question is similar to the previous question #37. Please refer to the respective response. This specification will therefore be retained as is | Supply Requirements | Evaluation Process | Technical Evaluation |
| 34 | 2024-07-31 | QUESTION 3. Facilities for Importation of Goods under PMK No. 171/PMK. 04/2019: In order to fulfill the documentation requirements as per PMK. 171/PMK.04/2019 (Article 3a), will the Ministry of Health (MOH) provide a photocopy of the Budget Implementation List (DIPA) or documents similar to DIPA as a requirement for contractors to apply for these facilities to the Directorate General of Taxes (DITJEN PAJAK)? |
Thank you for your questions. A mechanism has been prepared to handle import taxes, VAT, and other customs duties under the current project. Once there is a notification of the successful bidder, MoH will submit a tax exemption request to the Ministry of Finance for the specified bidder, and will assist the successful bidder throughout the process. Reference to budget document will be specified in the contract and payment application. | Contract | Contract Management | Taxes |
| 35 | 2024-07-31 | Referring to row 137, considering that calibration is generally perFormsed once every two years. With the request from the technical specification for Lot R7_Infant Incubator (NICU) Technical Part, could the requirement for calibration twice a year be reconsidered, with a minimum of once a year? | Many thanks for this feedback. MoH has considered this input and we will retain the current specification, the device shall have calibration two times per year. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 36 | 2024-07-31 | 5. Facilities for Importation of Goods under PMK No. 171/PMK. 04/2019: For the exemption from import restrictions (lartas) as per PMK. 171/PMK.04/2019 Article 8, will the Ministry of Health (MOH) provide an import certificate (SKI)/special import permit based on the master list (import goods list) in accordance with the procurement contract, where the MOH will upload the SKI/special import permit on the INSW portal? Additionally, can the SKI/special import permit be used for partial imports in cases where the goods cannot be shipped in a single shipment (multiple BL/AWB over a certain period)? |
This question is similar to the previous question #38 - #41. Please refer to the respective response. | Contract | Contract Management | Taxes |
| 37 | 2024-07-31 | Battery and UPS: Referring to rows 157 and 161 regarding the battery (backup battery) and UPS. Could you please provide an explanation for these two rows? Functionally, the battery in an incubator is usually for the alarm only, and if it is intended to maintain the temperature, then a UPS is used. If the battery is required to maintain the heater, its function is the same as that of a UPS. Could the battery be replaced with a UPS? | Many thank for the question. The battery and or UPS is to power the whole system for a minimum of 30 minutes | Supply Requirements | Evaluation Process | Qualification Requirements |
| 38 | 2024-07-31 | Hi, I trust this message finds you in good health. Our team at XXXX takes pride in being a prominent provider of IT equipment, medical supplies, medicines, vaccines, AI, ML, water meter,electric meter and IT infrastructure on a global scale. In addition, we are actively involved in projects funded by the World Bank. Your assistance in sharing the bidding documents in english would be greatly appreciated. Thank you for your attention. |
Many thanks for your interest in this Procurement of Infant Warmer Equipment. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss. kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
General Inquiry | Related to IHSS | Question related to IHSS project |
| 39 | 2024-07-31 | 2. Facilities for Importation of Goods under PMK No. 171/PMK. 04/2019: Will this project receive exemptions from import duties, noncollection of VAT, and exemption from Income Tax Article 22 for import activities in accordance with the Minister of Finance Regulation No. 171/PMK.04/2019 concerning Exemption of Import Duties on Goods Imported by the Central or Regional Government for Public Interest? |
Thank you for your questions. Yes, this project will receive tax exemptions and mechanism has been prepared to handle import taxes, VAT, and other customs duties under the current project. Once there is a notification of the successful bidder, MoH will submit a tax exemption request to the Ministry of Finance for the specified bidder, and will assist the successful bidder throughout the process. | Contract | Contract Management | Taxes |
| 40 | 2024-07-31 | Referring to row 21 regarding the backup battery, could you please explain the intended function of the backup battery? Referring to rows 114 & 115 regarding battery-powered operation and operating hours, could you please clarify the intended purpose of this battery-powered functionality? | This question is similar to the previous question #23. Please refer to the respective response. | Supply Requirements | Evaluation Process | Qualification Requirements |
| 41 | 2024-07-31 | 4. Facilities for Importation of Goods under PMK No. 171/PMK. 04/2019: In order to fulfill the documentation requirements as per PMK. 171/PMK.04/2019, will the Ministry of Health (MOH) provide a signed statement letter by an authorized official from the Ministry of Health (Article 5a and b) required as a condition for contractors to apply for these facilities to the Directorate General of Taxes (DITJEN PAJAK)? |
This question is similar to the previous question #38 - #41. Please refer to the respective response. | Contract | Contract Management | Taxes |
| 42 | 2024-07-31 | 1. Our questions related to the Bank Guarantee & Import Facilities for goods as follows: Bank Guarantee: Is the wording Formsat of the Bank Guarantee Draft (PerFormsance and Advance Payment) in the RFB (Page 165 - 10) still allowed to be modified and adjusted according to the preferences of the issuing Bank? |
The bidder is requested to follow the standard Formss of guarantee as provided in the bidding documents. Modification may be accepted as long as it does not change the substance of documents. | Contract | Contract Management | Payment Term |
| 43 | 2024-08-02 | 2. Infant Incubator (NICU) a. Weight Range, g - 300g - 8000g, Row 49: Would it still be acceptable if the maximum weight range is set at 7000g/7 kg? As a reference, the average weight of babies treated in incubators in Indonesia is generally below 3 kg. Please consider this. |
This question is similar to the previous question #6. Please refer to the respective response. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 44 | 2024-08-02 | Infant Incubator (NICU) b. Power Source, internal backup battery, Battery Operating Time, hr, Row 25: Would external battery power be allowed/recognized as battery power as specified? Please consider this |
This question is similar to the previous question #7. Please refer to the respective response. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 45 | 2024-08-02 | R7_Infant Incubator (NICU) Technical Part 3. Row 114, Battery Powered Existing requirements : Rechargeable Remarks : The purpose of the battery was not specified. Most of the products in the market have batteries but battery feeds alarm system and control system’s display in case of electricity interruption. Please clarify if the battery will operate the infant incubator ( like transport infant incubator) or if is it enough to feed the display to inForms the users about the environmental conditions inside the incubator. |
This question is similar to the previous question #23. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 46 | 2024-08-02 | a. Good evening, I'm XXXX from XXXX. Thank you for giving us this platForms to seek clarification. We would like to request your confirmation on the following questions: To fulfill the specific experience requirement, we may only meet the requirement on installed based data by using data out of Indonesia (Covering Global data based- e.g Europe, AsPac). Therefore, is it still necessary to engage the headquarter in our JV model, considering XXXX is part or the affiliate of the XXXX Headquarter? If yes, what are the reference tender documents which confirm it? b. Could we utilize the contract experience from our distributor (eg. installation experience from the distributor to the healthcare facilities) without Formsing a joint venture as it still counts as our products? c. Another scenario, could we use the contract experience/PO/DO from us as principal to sell to our distributor directly? |
a. To meet the specific experience requirement, the bidders may use their similar experience in any countries, including experience outside Indonesia. Only the experience of the bidder as sole bidder or joint venture members shall be considered. b. No, only experience from Joint Venture members shall be considered. Please refer to Section III Qualification Criteria on specific experience. c. The bidders (either as manufacturer or principle/distributor/sole agent) can use their contract experience/PO/DO to demonstarte that they have similar experience as required in Section III Qualification Criteria. |
Bidding Procedure | Evaluation Process | Specific Experience |
| 47 | 2024-08-02 | R7_Infant Incubator (NICU) Technical Part 2. Row 88, Restraining Straps Existing requirements : 2pcs per unit Remarks : As infant incubators are used in neonatal intensive care departments of hospitals, a restraining strap is unnecessary since the infant incubator is not transferred. Wkindly request you delete that item because most manufacturers do not have it. |
This question is similar to the previous question #4. Please refer to the respective response. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 48 | 2024-08-02 | R7_Infant Incubator (NICU) Technical Part 4. Row 135, Warranty Duration Existing requirements : To commence upon successful Acceptance Testing & Commissioning. Warranty Duration: minimum 5 years, inclusive of annual preventive maintenance and repair services; inclusive of all labor, parts, logistics and transportation Remarks : Please clarify if the 5-year warranty conditions cover consumables such as gasket, filter, etc |
Thank you for your question. Bidders are required to provide a five-year comprehensive warranty, to commence upon successful acceptance testing and commissioning, which is inclusive of all annual preventive maintenance and repair services, of all labor, parts, logistics and transportation, and of all supplied items provided in the offer, including consumables that are requested (if any) in the Technical Part excel files. | Contract | Contract Management | Warranty |
| 49 | 2024-08-02 | 1. Infant Incubator with Radiant Warmer a. Resuscitation Module, Resuscitation Mode, Gas Input Method - Tank, Gas Input - Wall, Flow Rate Setting Range, L/min (Row 50, 53, 55, 58). Is the resuscitation module referred to here a module embedded in the incubator, or can it be a stand alone resuscitation module separate from the incubator? Please consider this. |
This question is similar to the previous question #3. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 50 | 2024-08-02 | e. Functions for Scale, Row 91: This specification only refers to a single vendor. Could it be considered for revision? |
Many thanks for this feedback. This is a rated criterion, and therefore non-restrictive for any bidder. This will be rephrased for clarity | Bidding Procedure | Procurement Regulations | Rated Criteria (Scoring Methodology) |
| 51 | 2024-08-02 | c. Mattress Cover, Row 137: Does this refer to a mattress cover or an incubator cover? |
This question is similar to the previous question #5. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 52 | 2024-08-02 | d. Mattress Rotation, Row 29: This specification only refers to a single vendor. Could it be considered for revision? |
Many thanks for this feedback. Mattress Rotation 360 degree is preferred in the device, because it is important to use when perFormsing invasive actions such as intubation. This is a rated criterion, and therefore nonrestrictive for any bidder | Bidding Procedure | Procurement Regulations | Rated Criteria (Scoring Methodology) |
| 53 | 2024-08-02 | I am writing this email to request the Clarification of Request for Bids Goods Document, in Procurement of Infant Warmer Equipment. Regarding the Specification Product of On Infant Incubator (NICU) Technical Part, we have some responses for the document R7_Infant Incubator (NICU) Technical Part, such as: 1. Row 25, Power Source Existing requirements : with internal backup battery Remarks : Please clarify if the battery is needed to operate the infant incubator or to feed the control system's display and alarm system. |
This question is similar to the previous question #36. Please refer to the respective response. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 54 | 2024-08-02 | b. Restraining Strap, Row 131: What is the intended function of the restraining strap mentioned? Is it for securing an O2 tank or a bedside monitor? If it is for securing an O2 tank or monitor, the strap is not needed for a NICU incubator. Straps are more necessary for a transport incubator |
This question is similar to the previous question #4. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 55 | 2024-08-05 | d. Generally, medical equipment might not have the long lifespan to keep providing the best quality. As this project will be happening for 10 years, would it be permissible to offer a replacement with another model or even a latest version of instrument during the period of contract? Please notice that this replacement does not affect the intended use of the instrument that we agreed to bid. This replacement won't create a new cost for MoH. We appreciate your guidance on these questions. | d. Please refer to GCC clause 33 , Change Orders and Contract Amendments including Value Engineering for clarity | Contract | Contract Management | Warranty |
| 56 | 2024-08-05 | We would like to highlight to MOH and the World Bank that the above webpage has been intermittently down/offline since last week. At the time of this email sent, it is still down/offline (see screenshot below). As we’ve been inFormsed consistently that this is the official webpage and the only channel to download all relevant and critical updates/documents, we respectfully ask for MOH and World Bank’s critical support to manage its uptime and availability to ensure potential bidders are able to access the latest inFormsation in a timely, transparent and fair manner. |
Thank you for bringing this to our attention. We apologize for the inconvenience caused by the intermittent downtime of our website. We understand the importance of ensuring that all potential bidders have timely and transparent access to critical updates and documents. Please be assured that we are actively working to resolve the issue and improve the website's uptime and availability. |
Other | Unrelated Questions | Unrelated Questions |
| 57 | 2024-08-05 | QUESTION We would like to inquire about the population data required for the SIHREN procurement attachment. We have an imported medical device (AKL) type A that has already been installed worldwide. Due to the Domestic Production policy, we also have an AKD OEM type B product, which is an OEM product derived from the same imported product with the same principal and brand but of a different type. Our AKD OEM has not yet been installed anywhere in Indonesia, whereas the AKL product has been installed worldwide. The population of type A exists in many countries, but type B has no installations yet. The technical specifications require the population data to be attached (mandatory). Can we attach the population data of the AKL type A that has been installed worldwide? Would this be acceptable to the committee or not? |
Thank you for the question. Since the AKD OEM type B product has not yet been installed in Indonesia and has no existing beneficiary data, you may attach the beneficiary data of the AKL type A product that has been installed worldwide (demonstrated evidence of successful installation of this equivalent product). The bidder may provide data for AKL type A that is derived from AKD Type B though its a different type, we recommend providing as much relevant inFormsation as possible to support your submission for comittee review, to demonstrate that this is similar or equivalent equipment. Please be reminded Bidder shall clearly specify which one is the actually offered model and provide the inFormsation/data as required under BDS ITB 16.3 | Bidding Procedure | Evaluation Process | Specific Experience |
| 58 | 2024-08-06 | Dear Sir or Madam We would like to respectfully submit questions for the infant warmers. Our product is meant for warming an infant during transport within a facility or between facilities. XXXX is a non-electric phase change material infant warming mattress, perfected by XXXX and a team at XXXXX. It has three peer-reviewed articles supporting it and is highly cost effective and clinically proven. The product has been reviewed by the U.S. FDA and found to be not a medical device. A brochure on the product is attached. The material is non-toxic and comes in a dedicated warming thermos for safety. We would like to submit the product to the 'Infant Warmer' tender (366 units), understanding that though it is not an incubator, it has an important role in the 'warm chain' of keeping an infant warm during ambulance rides, or between rooms and floors of a hospital. Please advise as to the most appropriate way to be considered for this bid (warming mattress, transport incubator or infant warming). In addition we would like to submit to upcoming tenders related to equipping community health centers in Indonesia and would like to be included as a supplier on all of your supply lists if you would be so kind as to enter our company. In addition could you please let us know if other medical devices in this tender need to be CE-marked or FDA-cleared or if ISO/IEC certification is sufficient. |
Thank you for the question. We are procuring Infant Incubator, Infant Incubator with Radiant Warmer and Transport Infant Incubator from various brands as long as they meet our requirement stipulated in Technical Specifications Table of Compliance. Also, the medical devices Bidders are required to either provide their Indonesia Product Approval License (Nomor Izin Edar, or NIE) or demonstrate their adherence to any other internationally recognized health, safety, and environmental standard, such as U.S. FDA Clearance, CE Mark, or other. | Supply Requirements | Evaluation Process | Qualification Requirements |
| 59 | 2024-08-06 | I would like to ask if there has been any update on the specifications for the following equipment that has been shared or not: 1. Infant incubator (NICU) 2. Infant Warmer Equipment Based on the documents we have obtained from the IHSS website, there are only specifications for 3 devices, namely: 1. Infant Incubators with Radiant Warmer 2. Transport Infant Incubator 3. Infant Incubator (NICU) Equipment |
Many thanks for your interest in this Procurement of Infant Warmer Equipment. Any update of the specification can be found in the following website: https: //ihss.kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 60 | 2024-08-06 | As per SCC 25.2 Incidental Services to be provided are: site preparation, testing, installation, operational support, training of personnel, equipment/chemical end-of-life arrangement, such as take-back programs, recycling, or reprocessing of used equipment and on-site post warranty maintenance (service) contract for the period of five (5) years after the warranty period. Please clarify following: 1. Are all services listed here part of the contract or some will be requested separately and hence are not part of the main contract. Please clearly specify which services are part of the contract and what are not. 2. Who is responsible for site preparation of the sites to be ready to receive the equipment. 3. If services like equipment / chemical end of life arrangement, such as take - back programs, recycling or reprocessing of used equipment is part of main contract please clearly specify the detailed of work. |
1. All services will be part of the contract. There will be no separate service contract. 2. The details of site preparation can be seen in the Technical Specification, sheet "Installation Activities". The purchaser will be responsible for the preparation of bare room. The supplier is to execute the preparation of the site. 3. All services will be part of the contract. There will be no separate service contract. Bidders are requested to indicate any additional relevant services which may not yet be covered in the bidding documents. Any such relevant services will be a part of the comprehensive contract for goods, labor and services. |
Contract | Contract Management | Contract |
| 61 | 2024-08-06 | As per ITB 21.1 "Each outer envelope shall consist of one or more bids, within which are contained two separate, sealed envelopes for each lot (the Technical Part and the Financial Part). " Please clarify if a bidder is going for more than one lots can they not submit one bid covering all three lots. We intend to submit like one outer envelope containing two separate sealed envelopes , one having the Technical Part for all lots and other having the Financial Part for all Lots. |
In case a bidder submits bids for more than one lot, it can choose to prepare either (i) one outer envelope for each lot, or (ii) a common outer envelope for all lots. In each case, the outer envelope should contain two separate, sealed, labeled envelopes for each lot (one for the Technical Part and one for the Financial Part for each corresponding lot). | Bidding Procedure | Procurement Regulations | Procurement Methodology |
| 62 | 2024-08-06 | We are working on the Tender for supply of Infant Warmers, please help us understand the requirement better by answering following queries. As per Evaluation Criteria Section III, Financial Part (page 59) , bidder is required to provide list of spare parts that need to be replaced including the cost for 10 years period of operation, and a confirmation that all these spare parts are already included in the comprehensive operations and maintenance contract for years 1 through 5 (and as extended thereafter) with no additional payment to be made by the Purchaser; Please clarify the following: 1. Where in the Financial and Technical Formss this list of spare parts need to be added as we only have a sheet called "Proposed Accessories" |
Thank you for your question. The list of spare parts required for the 10-year period of operation, along with their costs, should be included in the "Recurrent Cost for Operation and Maintenance Cost Table." You can find this table in the bidding documents. | Bidding Procedure | Procurement Regulations | Forms |
| 63 | 2024-08-06 | As per the file named "R7_Transport Infant Incubator - Technical Part" row 88, SpHb Sensor is required. As per manufacturer this is not suitable for neonatal use for patients below 3kg. Exclusive feature by Masimo and instead we have PI-Perfusion index. SpHb is an alternative to tHb measurement in lab which are monitored during surgery or total blood transfusion and not for shorttime transport of a neonate. FDA recall for inaccurate SpHb measurements: https://www. accessdata.fda.gov/scripts/cdrh/cfdocs/cfres/res.cfm?id=97029 https://professional.masimo.com/technology/cooximetry/sphb/. Please clarify |
Thank you for the question. This is a rated, nonmandatory criterion, and therefore non-exclusive. The specification will be retained as-is. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 64 | 2024-08-06 | As per the file named "R7_Infant Incubator (NICU) Technical Part", sheet named " Proposed Consumables " there are two items required Air Filter: 20 / Unit - Please confirm that we simply need to supply 20 units per Incubator e.g. for Lot 1 it will translate to 132 X 20 = 2,640 Unit. If this logic is not correct than please specify with an example how many units of Air filters are expected for Lot , we will use the same logic to calculate other items and for other lots. |
Thank you for the question. This understanding is correct, yet please note that the device and accessories and consumables need to be delivered to the final destination directly as mentioned in the bidding document. The Air filters and other accessories and consumables thus need to be delivered as part of the starter kit together with each unit prior to commissioning. | Bidding Procedure | Procurement Regulations | Forms |
| 65 | 2024-08-06 | As per Page 111 of RFB Documentation Section "The Successful Bidder must submit 1 copy of the instruction manual (in Bahasa Indonesia and English) with the bid." Please advise if Bahasa translation is required with the Bid or after Award only. |
The Successful Bidder must submit 1 copy of the instruction manual (in Bahasa Indonesia and English) with the bid. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 66 | 2024-08-06 | As per RFB page 112, section 7 "The Bidder shall present the list and quantity of spare parts and materials needed for operating the equipment in compliance with technical specifications stipulated in the Schedule of Requirements." The said excel file has no sheet for Spares, there is one for accessories, shall we use that for Spares? |
Draft Response: This question is similar to the previous question #59. Please refer to the respective response. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 67 | 2024-08-07 | Infant Incubator with RW: Requirements: b) Mattress Cover Row 137 Question: Is the mattress cover or the incubator cover being referred to? |
This question is similar to the previous question #5. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 68 | 2024-08-07 | Infant Incubator (NICU): Requirements: Weight Range, g -300g -8000g Row 49 Question: The panel discussion stated that the product has a weight range between 300g and 8000g, which meets the specified requirements. However, referring to references, a baby weighing 8000g is equivalent to a 3.5month-old baby, which is not considered a neonate and would be treated in a different room and not using an incubator. Besides that, the maximum weight range of 8000g is specific to a certain brand. referensi8/7/2024: https://www.cdc. gov/growthcharts/html_charts/wtageir tm | This question is similar to the previous question #6. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 69 | 2024-08-07 | Infant Incubator (NICU): Row 25 Requirements: Power Source, internal back up battery Battery Operating Time, hr Question: Is the use of an external battery power allowed/considered as a battery power? Please consider this as the function and purpose are the same. |
This question is similar to the previous question #7. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 70 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 29; Criteria : Mattress Rotation; Existing spesification : : 360⁰ Proposed Spesification (by Vendor) :NO, THIS IS A GE TECHNICAL SPECIFICATION - PATENTED, Tendencious To GE |
This question is similar to the previous question #46. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 71 | 2024-08-07 | Infant Incubator with RW: Requirements: e) Restraining Strap Row 131 Question: What is the function and purpose of the restraining strap? Is it to secure the O2 tank or bedside monitor? Straps are not necessary for the NICU room, but they are useful for transport. |
This question is similar to the previous question #4. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 72 | 2024-08-07 | Infant Incubator Row 49, Weight Range, g - 300g - 8000g Is a maximum weight limit of 7000g / 7 kg still feasible? Given that the average weight of Indonesian infants in incubators is under 3 kg, we think a lower limit should be considered. Please kindly review this |
This question is similar to the previous question #6. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 73 | 2024-08-07 | Infant Incubator (NICU): Row: 21; Criteria : a) Electrically operated and backup battery; Proposed Spesification (by Vendor) : 3th party (UPS)/external battery power allowed as long as it still supports back up power needs in the event of a power outage? |
This question is similar to the previous question #7. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 74 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 55; Criteria : Gas Input - Wall; Existing spesification : The device shall have inputs for gas from attached tanks. Proposed Spesification (by Vendor) : 3th party FOR RESUSCITATION MODULE, Please ReConsider if we use Stand Alone Resuscitation Module ? Because in the market there is no Infant Incubator with Radiant Warmer complete with Build in Resuscitator |
This question is similar to the previous question #78. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 75 | 2024-08-07 | Infant Incubator (NICU): Row: 49; Criteria : Weight Range, g; Existing Spesification : 300g - 8000g; Proposed Spesification (by Vendor) : 0 - 7000 g, In the discussion, Mrs. Anna mentioned that the product has a weight range between 300 grams and 8000 grams, which is still acceptable. Because we are referring to the baby's weight reference, where 8000g is equivalent to a 3.5 month old baby who is no longer in the neonate category, so he is cared for in a different room and does not use an incubator. reference 8/7/2024 : https://www.cdc. gov/growthcharts/html_charts/wtageinf.htm Apart from that, the maximum weight range of 8000 grams refers to a particular brand. |
This question is similar to the previous question #6. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 76 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 91; Criteria : Functions; Existing spesification : Preferred; HOLD, RESET, Auto-clear⁰ Proposed Spesification (by Vendor) :THIS IS COMPETITOR TECHNICAL SPECIFICATIONS - WE HAVE WEIGHT, REWEIGHT, SAVE, DISCARD, Tendencious To GE Need to Re Consider |
This question is similar to the previous question #47. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 77 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 137; Criteria : b) Mattress Cover; Existing spesification : : 5 units Proposed Spesification (by Vendor) : 3th party, Is It Mattres Cover Or Incubator Cover ? |
This question is similar to the previous question #5. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 78 | 2024-08-07 | Requirements: Resuscitation Module, Resuscitation Mode, Gas Input Method -Tank Gas Input - Wall; Flow Rate Setting Range, L/min. Row 50,53,55, 58. Question: Does the resuscitation module refer to a module embedded in the incubator, or is a standalone resuscitation module separate from the incubator also acceptable? Please consider this given that their functions and purposes are the same. |
This question is similar to the previous question #3. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 79 | 2024-08-07 | Infant Incubator with RW: Requirements: Mattress Rotation Row 29 Question: As we know, this specification seems to be specific to one vendor. Is it possible to reconsider this item to adjust ? |
This question is similar to the previous question #46. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 80 | 2024-08-07 | Infant Incubator with RW: Requirements: Functions for Scale Row 91 Question: As we know, this specification seems to be specific to one vendor. Is it possible to reconsider this item to adjust ? |
This question is similar to the previous question #47. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 81 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 131; Criteria : e) Restraining Strap; Existing spesification : : 2 pc per unit Proposed Spesification (by Vendor) : 3th party, Need To Re Consider because this feature is for Transport Incubator not Stationary Incubator. |
This question is similar to the previous question #4. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 82 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 53; Criteria : Gas Input Method - Tank ; Existing spesification : The device shall have inputs for gas from attached tanks. Proposed Spesification (by Vendor) : 3th party FOR RESUSCITATION MODULE, Please ReConsider if we use Stand Alone Resuscitation Module ? Because in the market there is no Infant Incubator with Radiant Warmer complete with Build in Resuscitator |
This question is similar to the previous question #78. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 83 | 2024-08-07 | Infant Incubator Row 25, Power Source, internal back up battery Will external battery power be considered as meeting the battery power requirement specified in the technical specifications? Kindly review this |
This question is similar to the previous question #36. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 84 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 58; Criteria : The flow settings of the blender shall be adjustable from 0 to 15L/min; Existing spesification : The device shall have inputs for gas from attached tanks. Proposed Spesification (by Vendor) : 3th party FOR RESUSCITATION MODULE, Please Reconsider if we use Stand Alone Resuscitation Module ? Because in the market there is no Infant Incubator with Radiant Warmer complete with Build in Resuscitator |
This question is similar to the previous question #78. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 85 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 51; Criteria : Resuscitation Mode; Existing spesification : Bidder to specify if the device supports T-Piece, resuscitation bag, or both. Proposed Spesification (by Vendor) : 3th party FOR RESUSCITATION MODULE, Please ReConsider if we use Stand Alone Resuscitation Module ? Because in the market there is no Infant Incubator with Radiant Warmer complete with Build in Resuscitator |
This question is similar to the previous question #78. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 86 | 2024-08-07 | Infant Incubator with Radiant Warmer (NICU): Row: 50; Criteria : Resuscitation Module ; Existing spesification : Required, for emergency respiratory and suction; Proposed Spesification (by Vendor) : 3th party FOR RESUSCITATION MODULE, Please ReConsider if we use Stand Alone Resuscitation Module ? Because in the market there is no Infant Incubator with Radiant Warmer complete with Build in Resuscitator |
Many thanks for this feedback. Upon consideration, MoH will remove these resuscitation module requirements from the technical specifications in a forthcoming amendment | Supply Requirements | Evaluation Process | Technical Evaluation |
| 87 | 2024-08-07 | Infant Incubator (NICU): Row: 25; Criteria : a) Power Source; Existing Spesification : : With internal backup battery; Proposed Spesification (by Vendor) : 3th party (UPS)/external battery power allowed as long as it still supports back up power needs in the event of a power outage? |
This question is similar to the previous question #7. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 88 | 2024-08-08 | 3. Please consider allowing/changing the calibration specification request 1 time per year, referring to Permenkes No. 54/2015 | This question is similar to the previous question #33. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 89 | 2024-08-08 | 4. Please clarify about the battery usage, is it for covering all over the system(including heater and main system) or just only the alarm system? | Thank you for your question. This battery should cover the entire system, with a minimum operation time of 30 minutes | Supply Requirements | Evaluation Process | Technical Evaluation |
| 90 | 2024-08-08 | Since the incubator NICU requirements does not involve cyber security, is the MDS2 Forms still mandatory to be provided? | This question is similar to the previous question #19. Please refer to the respective response. | Contract | Contract Management | Performance Security |
| 91 | 2024-08-08 | RFB document page: 50: Purchaser name: Ministry of Health (MOH) Front page and 43: Ministry of Health To ensure appropriate purchaser is addressed in the documents, Bidder would like to clarify on which full name of purchaser is the correct one, Ministry of Health (MOH) or Ministry of Health. |
Thank you for raising the question. The correct name to be used in the documents is 'Ministry of Health.' Please ensure this name is consistently used throughout all submitted documents. | General Inquiry | Related to IHSS | Question related to IHSS project |
| 92 | 2024-08-08 | Technical Specifications of Incubator NICU line 49: Weight Range, 300g - 8000g Bidder would like to clarify if the requirement of the weight range is 300 g - 8000 g is relevant. Considering the average weight of neonatal according WHO is 4.2 kg (female) and 4.5 kg (male), especially with Asian babies which will be relatively smaller than 8 kg. |
This question is similar to the previous question #6. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 93 | 2024-08-08 | Technical Specifications of Incubator NICU line 59, and Incubator with Radiant Warmer line 33: Range should be at least, 20°C to 39°C. Should not exceed 39°C, even in override mode Bidder would like to clarify if the temperature requirement below 23 C is relevant. Considering to maintain the body temperature of the baby (35 - 37.5 C), the incubator must be able to create an ambient air of 34 - 38 C with humidity of 40 -80 %. |
Thank you for the question. This mandatory minimum humidity range is required indeed, bidder to comply. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 94 | 2024-08-08 | Infant Incubator With RW : Row 91, Functions untuk Scale This specification seems to favor a specific vendor (XXXX). Please consider removing it. |
This question is similar to the previous question #47. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 95 | 2024-08-08 | Technical Specifications of Incubator NICU line 25: a). Power source: Requirements: with internal backup battery To ensure the minimum standard is obtained for the mandatory specs, Bidder would like to raise concerns regarding internal backup battery. Standard incubators in the market does not have battery backup for operation, unless it is a type of transport incubator. Thus, the common use of battery backup is to power monitor unit, not operational level. He common solution to accommodate probable power downtime is to use UPS. Bidder would like to ask the MOH to consider this point regarding battery. |
This question is similar to the previous question #7. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 96 | 2024-08-08 | Infant Incubator With RW : Row 29, Mattress Rotation This specification seems to favor a specific vendor (XXXX). Please consider removing it. |
This question is similar to the previous question #46. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 97 | 2024-08-08 | Following up on our previous correspondence, we are reaching out again to request the bidding document in English. Could you please send it to us? | Many thanks for your interest in this Procurement of Infant Warmer Equipment. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss. kemkes.go.id/project/1/?projectName=sihren_wb and look for Procurement of Infant Warmer Equipment under Project - SIHREN-WB. Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Other | Unrelated Questions | Unrelated Questions |
| 98 | 2024-08-08 | Infant Incubator With RW : Resuscitation Module Resuscitation Mode Row 50, 53, 55, 58 Gas Input Method - Tank Gas Input - Wall Flow Rate Setting Range, L/min Can a standalone resuscitation module separate from the incubator be used, since there are no infant incubators equipped with a built-in resuscitation module? |
This question is similar to the previous question #78. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 99 | 2024-08-08 | Technical Specifications of Incubator with Radiant Warmer line 79: Castor size: 12.7cm To ensure the minimum standard is obtained for the mandatory specs, Bidder would like to raise that the castor wheel size does not directly affect the clinical use of incubator with radiant warmer and the size of specific castor could only be fulfilled by specific brand. Thus, Bidder would like to ask MOH to reconsider this mandatory specification. |
Thank you for your feedback. The castor size will be revised in a forthcoming amendment. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 100 | 2024-08-08 | Technical Specifications of Incubator NICU line 55: Humidity Level Control Adjustable 30-95% Bidder would like to clarify if the requirement of humidity level below than 40% is necessary. Considering the average humidity level for neonatal incubator is above 40%. |
Thank you for the question. This mandatory minimum humidity range is required indeed, bidder to comply. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 101 | 2024-08-08 | Infant Incubator With RW : Row 131, e) Restraining Strap Please consider removing this requirement because the infant incubator is only used in the NICU and not for inter-room transport. |
This question is similar to the previous question #4. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 102 | 2024-08-08 | Technical Specifications of Incubator NICU line 85: a). Air temperature sensor: Requirements: 2 pc per unit To ensure the minimum standard is obtained for the mandatory specs, Bidder would like to raise concerns regarding air temperature sensor. The common standard for air temperature sensor is one unit that can detect all area inside of incubator since it is located inside the box. Bidder is seeking clarification from MOH regarding the type of air temperature asked in the technical specifications, since using one sensor is enough for the incubator to operate. |
Many thanks for this feedback. MoH has considered this input and we will retain the current specification. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 103 | 2024-08-08 | Infant Incubator With RW : Row 137, b) Mattress Cover Is the requirement referring to a mattress cover or an incubator cover? |
This question is similar to the previous question #5. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 104 | 2024-08-08 | Technical Specifications of Incubator NICU line 79: Backup Thermostat: Required, a system to deactivate the heater if the internal air temperature exceeds certain limit when the primary controller malfunction To ensure the minimum standard is obtained for the mandatory specs, Bidder seeks clarification from MOH regarding the Backup Thermostat asked in the requirement. Does the term “backup”, means there are two pieces of thermostats with the function as stated, or just one piece of thermostat with the function as stated? |
Thank you for question. We required the backup thermostats, a system to deactivate the heater if the internal air temperature exceeds certain limit when the primary controller malfunction. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 105 | 2024-08-08 | 2. Are bidders allowed to participate in more than 1 bid lot? | Thank you for your question. Yes, In reference to ITB 34.4, bidder are allowed to participate for more than one lot, the contract will be awarded to the Bidder or Bidders with the Most Advantageous Bid for the individual lots. | Bidding Procedure | Procurement Regulations | Forms |
| 106 | 2024-08-08 | What is an Alternative Bid and where is the Alternative Bid number obtained? | Thank you for your question. According to ITB 13.1, alternative bids shall not be considered for this procurement process. | Bidding Procedure | Procurement Regulations | Procurement Methodology |
| 107 | 2024-08-08 | Infant Incubator (NICU) : Row 49, Weight Range, g - 300g - 8000g In the discussion, Mrs. Anna mentioned that the product has a weight range between 300 gr and 8000 gr, which is still acceptable. This is because we refer to infant weight references where 8000 grams is equivalent to a 3.5-month-old baby who is no longer categorized as a Neonates and is therefore treated in a different room and does not use an incubator. Reference: Additionally, the maximum weight range of 8000 grams is based on a specific brand. |
This question is similar to the previous question #6. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 108 | 2024-08-08 | Infant Incubator (NICU) : Row 25, Power Source, internal back up battery, Battery Operating Time, hr Are external battery packs allowed as long as they can provide a backup power supply during a power outage? |
This question is similar to the previous question #7. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 109 | 2024-08-08 | 1. How about the warranty fee for the extended warranty period in the 6th and 7th year? Is it included in the bid or does the bidder include a separate service price in the bid? | Thank you for your question. As outlined in the Technical Specification Table of Compliance, the warranty coverage for Years 6 and 7 is a Rated Criteria, meaning bidders have the option to comply or not. If the bidder chooses to include coverage for Years 6 and 7, the total bid price should reflect the additional warranty cost and fill the Recurrent Cost Table in the bidding document for every year. | Bidding Procedure | Procurement Regulations | Rated Criteria (Scoring Methodology) |
| 110 | 2024-08-14 | May I ask, what number should I fill in for the Request for Bid No. in the tender document? | Many thanks for the question. The Request for Bid (RFB) number for the current package (Infant Warmers Equipment) is ID-PMU SIHREN-395530-GO-RFB | Bidding Procedure | Procurement Regulations | Forms |
| 111 | 2024-08-16 | -In the Price Schedule, while the values in column 10 can be totaled, there is no provision for summing up the values in columns 8 and 9. Does this imply that the evaluation and subsequent payment will be calculated based on the individual line item values in columnt 8 and 9, rather than the overall total of these columns? | Thank you for your question. Column 10 already includes all columns (The calculation in column 10 is (5 x 9)+7+8)). The financial evaluation of a bid will exclude, and not take into account, custom duties, and other taxes levied on the imported goods, as well as sales and other similar taxes, as relevant. As such, for goods manufactured outside of Indonesia, to be imported, columns 5, 8 and 9 will be considered; for goods manufactured outside of Indonesia, already imported, columns 5, 8, and 10; and for goods manufactured in Indonesia, columns 4 and 7 will be considered. |
Bidding Procedure | Procurement Regulations | Forms |
| 112 | 2024-08-16 | in Section 1-Instructions to Bidders (118), (b) For Goods manufactured outside the Purchaser's Country, to be imported: (ii) the custom duties and other import taxes to be paid on the Goods; page 17 relates to the value in column 7 of the price schedule for imported goods, "Custom Duties and Import Taxes to be paid per unit We kindly request a clarification on the 'to be paid' portion pertaining to the custom duties and other import taxes. |
Many thanks for the question. As described in the relevant Bidding Document, it is projected that the main contractor(s) shall be granted facilities on import taxes, VAT, and other customs dutiles for Goods to be imported into Indonesia as part of current project shall, in the case of IV, this would this include IV partners. Subcontractor will, by contrasts, not be able to benefit from these facilities. However, Bidders shall nevertheless quote Custom Duties and Import Taxes to be paid per unit in the relevant price schedules, as these are required for the Bid evaluation, Kindly refer to ITB 14.8 | Contract | Contract Management | Taxes |
| 113 | 2024-08-16 | Enclosed herewith, we kindly request clarification regarding several questions we have concerning the Bidding documents: Procurement of Infant Warmers Equipment RFB No: ID-PMU SIHREN-395530-GO-RFB Project: Indonesia Health Systems Strengthening Project 1. In accordance with the Pre-Bid Meeting materials on July 24, 202.4, regarding the Price Schedule: Goods Manufactured Outside the Purchaser's Country, to be imported, Section IV-Bidding Formss, page 78. - Could you please explain the meaning of "Contract Price (to be paid)" highlighted in yellow? As there is no clear explanation in the bidding document, especially in the Forms of a letter of bid. - The Bid Price Proposal value is the sum of the values in column 10, which already includes the estimated value of taxes and import duties, whereas the value that will be evaluated and paid later is only the value in columns 8 and 9. |
Many thanks for the question. Regarding the first question, the yellow highlighted "Contract Price (to be paid)" field refers to the total Contract Value net of Custom Duties and Import Taxes, which will be paid to the sucessful Bidder. As for the second question, the understanding that the "Bid Price Proposal value is the sum of the values in column 10, which already includes the estimated value of taxes and import dutles, whereas the value that will be evaluated and paid later is only the value in columns 8 and 9" is correct. |
Bidding Procedure | Procurement Regulations | Forms |
| 114 | 2024-08-20 | in this responses we already read there are some of the specification will be change/remove in future amendment, is there any update for the amendment yet? because the deadline of the bidding is already close (22 August) we have check in the website and still don't have any update for the technical specification for now. we hope we can ensure so we can full fill the specification which IHSS needs. |
Many thanks for this question. Prospective bidders are kindly requested to regularly consult the MoH's publicly-accessible website for the project for any updates, including amendments to the Bidding Documents and technical specifications, as well as updates to FAQs and Q&As. | General Inquiry | Related to IHSS | Question related to IHSS project |
| 115 | 2024-08-20 | Hello, I'm XXXX from XXXX, Medical Device Vendors that want to join this Procurement of Infant Warmer Equipment. I want to ask about Bid Submission procedure, should the bidding document sent by expedition or can our staff send it directly to Prof. Dr. Sujudi's building receptionist? |
Thank you for your inquiry regarding the Bid Submission procedure. As outlined in the Bidding Document, specifically in ITB 22.1, electronic submissions are not allowed. Biciders are required to submit their documents in person, as certain key documents necessitate physical signatures from both parties to ensure proper verification. You may deliver the bid directly to the reception desk at Prof. Dr. Sujudi's building. This process is designed to promote transparency and compliance with the open bidding procedure. The electronic version of the Bidding Document (including Technical Specification), can be downloaded from the following website: https://ihss kemkes.go.id/Any amendment to the Bidding Document (if needed) and responses to clarification to the Bidding Document are also published on the same website. |
Bidding Procedure | Procurement Regulations | Procurement Methodology |
| 116 | 2024-08-20 | Regarding to your ID-PMU SIHREN-395530-GO-RFB numbered tender, you mentioned that you are asking for the letter of bank guarantee at the tender stage but when we checked the tender documents, we couldn't find the amount inFormsation in the documents. Could you please inForms us about this point? We didnt see draft for bid security. Could you please share it with us? -If two companies plan to participate as a consortium, should each company obtain the bank guarantee letter separately or is it sufficient for only the leader company to obtain it? |
Thank you for your question. Please refer to Data Sheet ITB 19.1, in which a Bid-Securing Declaration is required instead of bid security. And Bid Securing Declaration shall use the Forms included in Section IV, Bidding Formss. Since bid security is not required, there is no requirement to provide any bank guarantee. Following the second question, the bid should be only submitted by the Bidder itself (in the case of a JV that should be under the name of a JV, and/or the designated representative of the JV. | Bidding Procedure | Procurement Regulations | Forms |
| 117 | 2024-08-21 | Question 2) Payer for Acceptance and Up-time Payments: Will these payments be made directly by the Ministry of Health, or will the World Bank as financer be directly involved in making these payments? We kindly request detailed explanation of the payment guarantee mechanisms for these milestones and clarification on the responsible payer(s) to ensure a clear understanding of the financial process and minimize potential risks for the supplier. |
MoH shall be responsible for making payment to the supplier as per the payment terms stipulated in the contract. | Contract | Contract Management | Payment Term |
| 118 | 2024-08-21 | 2. Can one bid cover multiple lots? | A Bidder, either individually or as a joint venture member, is permitted to submit a bid for an individual lot, or any combination of lots under a particular package, provided they meet all eligibility requirements stipulated in the relevant Bidding Documents, do not have a conflict of interest, and are not participating in more than one Bid, except for permitted alternative Bids. In case one Bidder is to be recommended to be awarded the contract for more than one lot, such Bidder shall meet the cumulative minimum requirements of the respective lots. The contract will be determined based on the most advantageous Bids. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 119 | 2024-08-21 | We are seeking clarification on the payment guarantee mechanism for the Procurement of Infant Warmers, as outlined in ID-PMU SIHREN-395530-GO-RFB Question 1) Payment guarantee: While the RFB specifies payment terms in Section IX - Special Conditions of Contract 16.1, it is unclear how the payments beyond the 10% advance payment and the 25% on-shipment payment (made via letter of credit) will be guaranteed. 15% Acceptance Payment: How will the 15% payment milestone upon acceptance, Resting, commissioning, and training (as per SCC 16.1) be guaranteed to the Supplier? 50% Uptime PerFormsance Linked Payments: How will the cumulative 50% payment based on up-time perFormsance over four years be guaranteed to the supplier? |
Thank you for this question. MoH has the obligation to comply with payment terms, as stipulated in the contract. | Contract | Contract Management | Payment Term |
| 120 | 2024-08-21 | 1. With the change in the quantity of goods for each hospital location, will there be an adjustment to the cost estimate for each lot? | This question is similar to the previous question #149. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 121 | 2024-08-21 | 1. Should the tender document be on company letterhead? | Thank you for your question. Bidders are allowed to submit tender documents using their company letterhead. However, this is not a mandatory requirement. | Bidding Procedure | Procurement Regulations | Forms |
| 122 | 2024-08-21 | Based on the attached Amendment No.1, it only mentions an increase in the quantity of products for Lot 2, doubling from the previous 64 units to 128 units. However, there seems to be no change in the estimated contract value. We kindly request clarification on this matter. Will the contract value also double? Thank you for your inFormsation. |
This question is similar to the previous question #149. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 123 | 2024-08-21 | Rased on the attached Amendment No.1, It only mentions an increase in the quantity of products for Lot 2, doubling from the previous 64 units to 128 units. However, there seems to be no change in the estimated contract value. We kindly request clarification on this matter. Will the contract value alto double? |
Thank you for your question. The ceiling budget amount and AATO requirements remain unchanged. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 124 | 2024-08-22 | 2. Is it correct that accessories are items attached to the unit (not directly related to the patient), while consumables are items that are directly related to patient use? | This question is similar to the previous question #157. Please refer to the respective response. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 125 | 2024-08-22 | 5. How many accessories/consumables are delivered along with the first unit installation? | Successful bidders are required to provide all consumables and accessories indicated in the relevant technical specification sheets, as well as any additional closed-loop/proprietary consumables and accessories needed for full functionality of device, as part of a starter kit with the parent unit. MoH reserves the right to request suppliers to deliver consumables in a staggered manner. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 126 | 2024-08-22 | 6. In the Technical part/Financial part document for Proposed Accessories and Consumables, what is the assumed number of patients per year (for the 5-year calculation)? | Many thanks for this question. Bidders shall quote a fixed price for all consumables Included in the starter pack, using the same quantities/volumes as in the starter pack. The cost for this set quantity shall be valid for 5 years, and will be considered during the financial evaluation of the bid. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 127 | 2024-08-22 | 2. With the change in the quantity of goods, please clarify how the evaluation will be conducted, especially regarding the values in columns 8 and 9 that will be evaluated and will become the contract value to be paid. "The values entered in columns 6, 7, and 8 are the values per unit of goods (1 unit). While the summation result in column 10 is the total DDP with the multiplication of the quantity of goods" "Will the values in columns 8 and 9 that will be paid (later) be the values in columns 8 and 9 multiplied by the quantity of goods offered?" We have attached an example of our calculation for the price schedule, with each sheet for a quantity of 1 and 2 units of goods. Please confirm which calculation method we should use if the quantity of units is more than 17 Considering this will impact the calculation for Section IV "related service" and "recurrent cost". |
Thank you for your question. Yes, the simulation provided is correct, you may put the number of quantity in column 5. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 128 | 2024-08-22 | 7. In the Technical part/Financial part document, on the sheet Propose Consumable, there is a sentence that says "Include description and pricing for all consumable items required for a typical procedure using an Infant Incubator (NICU) and offered by your company. Provide total consumable pricing for 100 typical procedures." Does this mean 100 patients are needed for the next 5 years? | Bidders shall quote a fixed price for all consumables included in the starter pack, using the same quantities/volumes as in the starter pack. If an exact unit quantity is provided for a given consumable in the "START-UP CONSUMABLES" section of the main sheet of the relevant technical specification, this unit quantity shall be used. Else, Bidders shall specify the unit quantity required for a given number of typical patient procedures, as indicated in the technical specification (e.g., "100 typical patient procedures"). The cost for this set quantity shall be valid for 5 years, and will be considered during the financial evaluation of the bid. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 129 | 2024-08-22 | 1. In accordance with Addendum no. 1 dated August 20 2024, what is the latest Ceiling amount and the latest AATO? | This question is similar to the previous question #149. Please refer to the respective response.. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 130 | 2024-08-22 | 2. Price and Completion Schedule - Related Services column 1. No. 4, does it start in 8-10 or stay in 6-107 | The period of validity of the Warranty and the comprehensive on-site operational support and maintenance contract shall be together of minimum 60 months from the date of acceptance of the Goods, which shall be extended for another five years during operational support and maintenance period | Contract | Contract Management | Contract |
| 131 | 2024-08-22 | 4. For the Total Price in the Letter of Bid-Financial Part, what is the Sum of the Price Schedule Forms: Goods Manufactured Outside the Purchaser's Country, to be Imported Price and Completion Schedule Related Services + Recurrent Cost? | Total bid price shal include price schedule for equipment, plus related services and recurrent cost for operations and maintenance costs. Please refer to ITB 14.8 | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 132 | 2024-08-22 | 5. Considering the recent changes and time constraints, we propose an additional online pre-bid meeting to ensure all questions are promptly addressed. | This question is similar to the previous question #148. Please refer to the respective response. | General Inquiry | Related to IHSS | Question related to IHSS project |
| 133 | 2024-08-22 | Continuing our previous question, please confirm if the cost estimate includes taxes? (Specifically Custom Duty and Import tax related to column 7 in the price schedule: Goods Manufactured Outside the Purchaser's Country, to be imported) | The cost estimate does include tax. The bidder is requested to quot their price as per ITB 14.8. | Contract | Contract Management | Contract |
| 134 | 2024-08-22 | Regarding the contract value for lot 2 of 1.7 million dollars, does this value include tax or not? | Many thanks for the question. We assume you refer to the minimum AATO requirement. If so, the amount will be calculated based on total revenue or net sales provided in the bidder's financial statements. | Contract | Contract Management | Taxes |
| 135 | 2024-08-22 | 3. Price Schedule Forms: Goods Manufactured Outside the Purchaser's Country, to be Imported. For Columns 8 and 9, the intended scope is only related to Inland Transportation (other services required in the purchaser's country to convey the goods to their final destinations as specified in the BDS in accordance with ITB 14.8 (b) (iii)). Does "other services" refer to the same as related services in the price and completion schedule, or only to other services related to transportation? |
The meaning of 'other services' is the price for inland transportation, insurance, and other local services required to convey the goods from the named place of destination to their final destination (Project Site) specified in the BDS, but the "related services' is other than inland transportation and other services required to convey the Goods to their final destination, whenever such Related Services are specified in the Schedule of Requirements (the price of each item comprising the Related Services (inclusive of any applicable taxes). | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 136 | 2024-08-22 | Hello, I'm XXXX from XXXX. We have the following questions regarding Accessories & Consumables for Infant Warmer Equipment: 1. What is the difference between Accessories and Consumables that bidders need to propose? |
Many thanks for this question. Consumables are items that are used up during the operation of a medical device and need to be regularly replaced. They are often intended for single use and are disposed of after use. Accessories, by contrast, are items that can be used continuously and do not need to be replaced frequently. They aim to support, supplement, and/or augment the perFormsance of one or more parent device(s). Successful bidders are required to provide all consumables and accessories indicated in the relevant technical specification sheets, as well as any additional closed-loop/proprietary consumables and accessories needed for full functionality of device, as part of a starter kit. In addition to this, a fixed price for 5 years upon successful acceptance testing and commissioning shall be quoted for all consumables included in the starter pack, using the same units as in the starter pack, MoH reserves the right to request suppliers to deliver consumables in staggered manner. |
Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 137 | 2024-08-22 | 3. Is it correct that the proposed accessories and their 5-year price, along with the proposed consumables and their 5-year price, are used in addition to the starter-kit accessories and consumables that are attached to the unit during shipping and installation, | This question is similar to the previous question #157. Please refer to the respective response. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 138 | 2024-08-22 | 4. Is it correct that what is requested in the Technical part/Financial part, sheet Propose Accessories, is the price per item? So, the quantity to be input is the UOM/unit of that item? | Many thanks for the question. Bidders are requested to quote the price for the indicated accessories for one unit in the relevant technical specifications sheet. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 139 | 2024-08-23 | Please clarify if the price to be included in the Letter of Bid shall be only covering scope till first 5 years or shall also include the comprehensive maintenance contract price from year 6 to 10 as well. | Many thanks for the question. Bidders are also required to indicate in the financial part of the bid the price at which the MoH will be able to re-order consumables during years 1-5, as well as a projection for years 6-10. The recurring costs for years 1 to 5 will be included in the bid price. For years 6 to 10, these costs will not be included in the bid price, but will be used for the financial evaluation of the bid using life cycle cost analysis which covers warranty and post-warranty period as specified under Section III Evaluation Criteria (ITB 34.6). | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 140 | 2024-08-23 | On the Price Schedule Group C (Goods Manufactured outside the Purchaser's Country, to be imported) a. In Column 7 "Custom Duties and Import Taxes to be paid per unit in accordance with ITB 14.8(b)(ii)": We would seek clarification if the Bidder should state 0 (zero) as this is loan project (tax exemption), OR the Bidder should make calculation and include the tax value in the Bid price? We understand from RFB that the evaluation of Bid price will exclude the tax calculation. |
a. Bidders are required to fill in Column 7 of the Price Schedule (Goods Manufactured Outside the Purchaser's Country, to be imported) with the customs duties and import taxes to be paid per unit, in accordance with ITB 14.8(b)(ii). Even though this is a loan project and the evaluation of bid prices will exclude tax calculations, bidders must still provide the tax value for evaluation purposes. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 141 | 2024-08-23 | Document related to Lot 1 on page 79 for column 10 about the Formsula, is it correct or not? because our Formsula should be (5(9 + 7 + 8)) please confirm immediately so we thank you for your attention |
The Formsula in the Price Schedules provided in the bidding documents is correct. Please refer to ITB 14.8 | Bidding Procedure | Procurement Regulations | Forms |
| 142 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 1. Clause Reference in Tender Document: 1st Amendment Infant Warmer - Page 5: Infant Warmers Equipment: 729 Unit Clarification/Propose for Revision: To ensure the appropriate calculation of price, Bidder would like to confirm on the new tender cost value doubles as the quantity doubles as well. Please inForms the new cost value per lot in accordance with the newly adjusted quantity |
This question is similar to the previous question #146. Please refer to the respective response. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 143 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN 395530-GO-RFB 3. Clarification/Propose for Revision: To ensure the appropriate document is prepared, Bidder would like to ask for IEC proof, can an IEC test report be submitted in place of IEC certificate due to the testing party not issue the IEC certificate? |
In cases where the testing party does not issue an IEC certificate and only provides a test report, we kindly request the bidder to obtain an official letter from the testing party confirming that they do not issue certificates but only provide testing reports. This letter, along with the test report, may be submitted for consideration. Please ensure that all submitted documents meet the compliance requirements of the IEC 60601 standard as specified in the Specification Table of Compliance. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 144 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 2. Clause Reference in Tender Document: 1st Amendment Infant Warmer - Page 26:For bidders' attention: Further amendment will be made to Section VII, Schedule of Requirements, 3. Technical Specifications (Point 2 Technical Specifications Table of Compliance (Technical Part)) and issued under the next Addendum. Clarification/Propose for Revision: To ensure the appropriate document is prepared, Bidder would like to ask for Bid submission extension until 16th September since the amended technical specification has not been released yet. |
This question is similar to the previous question #148. Please refer to the respective response. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 145 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 5. Clause Reference in Tender Document: Section VII - Schedule of Requirements page 107: 2. List of Related Services and Completion Schedule Clarification/Propose for Revision: To ensure appropriate document is submitted, Bidder would like to ask whether the List of Related Services and Completion schedule on page 107 must be filled by the Bidder or not and whether the "210 days from contract signing" must be changed to match with the Bidder's proposed delivery date |
Many thanks for this question. Bidders shall supply all related services, in the indicated volumes, and within the indicated timeframes, as specified in the List of Related Services and Completion Schedule of the relevant Bidding Document. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 146 | 2024-08-26 | On the Price Schedule Group C (Goods Manufactured outside the Purchaser's Country, to be imported) b. In Column 10 "Total Price per Line item (Col. (5 * 9) + 7 + 8 )^ prime prime : Please confirm if the Formsula is correct because Column 7 and 8 are the price PER UNIT, so we should multiply with the quantity (Column 5) as well. In our opinion the Formsula should be 5x(7 + 8 + 9) or 5x6. If our opinion is correct, please suggest the status of the other/submitted tenders. |
Yes, the Formsula in column 10 in the bidding document is correct. However, this question is similar to the previous question #149. Please refer to the respective response. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 147 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 6. Clause Reference in Tender Document: Ist Amendment Infant Warmer - Page 4: Section VII Schedule of Requirements, 3. Technical Specifications 13. Functional Guarantees: The current provision is deleted and replaced with: Bidder is asked to provide a list of detailed functional guarantees covered by the warranty period in the Device-Specific Excel Spreadsheet of the Technical Specification (Technical Part) available in the following link https://ihss.kemkes.go.id/. Clarification/Propose for Revision: To ensure appropriate document is submitted, Bidder would like to ask for the Functional Guarantees, does filling the excel Technical Specification enough or is there another document declaration that states all of the functions in the technical specification is covered by the warranty? |
Many thanks for this question. Goods and related services procured as part of the current project are expected to comply with the criteria stipulated in the relevant Bidding Documents and technical specifications. Filling in the device specific excel sheet of technical specifications thus also acts as a functional gurantee. No additional action is required from Bidders to fulfill this requirement. | Bidding Procedure | Evaluation Process | Financial Evaluation (including related services) |
| 148 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 7. Clause Reference in Tender Document: Section II-Bid Data Sheet ITB 10.1 The language of the Bid is English. All correspondence exchange shall be in English language. Language for translation of supporting documents and printed literature is English. Clarification/Propose for Revision: Bidder would like to clarify for the language of the documents, related to NIE and contracts experience which are stated in Bahasa Indonesia. Should these documents be translated to English as well or can be kept as original since the following are official documents. |
This means that all documents submitted as part of the bid must be in English. Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages into English. Therefore, the NIE and contracts experience documents, even if they are official documents in Bahasa Indonesia, should be translated into English to comply with this requirement. |
Bidding Procedure | Evaluation Process | Specific Experience |
| 149 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: - Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 4. Clause Reference in Tender Document: Section III-Evaluation and Qualification Criteria Page 53 In order to demonstrate it meets the experience requirement at minimum, the Bidder shall furnish detailed inFormsation regarding contracts completed: the purchaser's name and address, country, name and object of the contract, scope of services, date of contract completion, equipment supplied, contract amount, contract role (prime supplier, subcontractor, partner in Joint Venture) and percent of the contract value undertaken by subcontract. As a proof of the compliance, the Bidder shall provide copies of relevant pages of signed contracts and corresponding completion certificates. If any such contract includes a confidentiality/non-disclosure clause and the Bidder does not agree to provide a copy (to be confirmed by a Formsal letter), such bidder must provide other documents acceptable for the Purchaser (such as copy of purchase order/delivery order). Clarification/Propose for Revision: To ensure the appropriate document is prepared, Bidder would like to ask whether the term "Purchaser" in the clause can refer to any purchaser (subdistributor included) or end-user hospital customer? |
Many thanks for this question. The "Purchaser" refers to the Indonesian Ministry of Health (MoH). | Bidding Procedure | Procurement Regulations | Forms |
| 150 | 2024-08-26 | Dear respected Sir/Madam, Considering the Bidding Document soliciting tender applications for: Contract Title: Procurement of Infant Warmer Equipment; RFB Reference No.: ID-PMU SIHREN-395530-GO-RFB 8. Clause Reference in Tender Document: Section IV-Bidding Forms Page 52 Financial Capability: The Bidder shall meet the minimum average annual turnover with following details Clarification/Propose for Revision: Bidder would like to clarify that for the financial capability, the annual turnover is calculated as a whole, not just for the incubator equipment. |
Bidders are required to provide evidence through financial statement as indicated in point 1(a) of Qualification Requirements in the bidding documents to demonstrate that they meet the mandatory minimum average annual turnover (AATO). With regard to your specific question, the AATO will be calculated based on inFormsation provided in the bidder's financial statement | Bidding Procedure | Evaluation Process | Financial Capability |
Contract Award Notice
No contract award notice uploaded for this lot.
No contract award notice uploaded for this lot.
No contract award notice uploaded for this lot.
No contract award notice uploaded for this lot.
No contract award notice uploaded for this lot.
Contact Us
Procurement Bureau
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
+62 82240166289 (Weekdays, office hours)
