Detail Package
Procurement of MRI 1.5T
Project
SIHREN Co-Financing
Project Description
Strengthening Indonesia's Healthcare Referral Network (SIHREN WB/AIIB): a joint co-financing between WB and AIIB for the referral hospital component.
Package Name
Procurement of MRI 1.5T
Loan No.
9626-ID (IBRD), P000787 (AIIB)
Activity Reference No.
ID-PMU SIHREN-395566-GO-RFB
Market Approach
International Open
Procurement Method
Request for Bids (RFB) - 1 Stage 2 Envelope (Rated Criteria)
Estimated Total Cost
$18,428,000.00
Currency
US Dollar
Stages
Contract Signed
Bid Submission Deadline
03 Jul 2025
Package Lot
| Name Of Lots | Units | Amount |
|---|---|---|
| Lot 1: Procurement of MRI 1.5T | 10 | $18,428,000.00 |
Documentation
Responses to Clarification of Bidding Document (Procurement of MRI 1.5T)
| No. | Date of Received | Question | Responses | Part (RFB) | Cluster | Sub Cluster |
|---|---|---|---|---|---|---|
| 1 | 2024-05-14 | I want to need project | Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Unrelated Questions | Unrelated Questions |
| 2 | 2024-05-17 | Dear sir, we are a XXX MRI manufacturer of more than 20 years. We are interested in your bidding of 10 units MRI machines. Could you send me your bidding documents, thanks |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Related to IHSS | Question related to IHSS project |
| 3 | 2024-05-20 | Dear Sir/Madam, With reference to the project in subject, Ref. No. ID-PMU SIHREN-395566 GO-RFB, as eligible and interested Bidder, our company XXXXX hereby states its intention to participate in the above-mentioned procedure. In this reference, we kindly ask you to send us all bidding documents related to the abovementioned Request for Bids to the following e-mail address: XXXX |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Related to IHSS | Question related to IHSS project |
| 4 | 2024-05-20 | Hi Indonesia Health Systems Strengthening Project team, I looked your opportunity through this website and would be great if you could let me know the value of this opportunity. I would be very grateful if you could send me the tender documents. Looking forward to hearing from you soon. Kind regards, XXX |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Related to IHSS | Question related to IHSS project |
| 5 | 2024-05-22 | Hello Sir/ Mam, Greetings from XXX! Request for Additional requirements to be added in – “RFB reference No.: ID PMU SIHREN-395566-GO-RFB (Indonesia Health Systems Strengthening Project )” for US FDA approved Clinically Usage Neuro application for characterization for brain tissue quantitatively. Estimation of Myelin in the brain. Calculation of brain volume (SyntheticMR or its equivalent) As the government of Indonesia, MOH Indonesia, World Bank and Asian Infrastructure Investment Bank are investing in procurement of MRI machines for strengthening of Indonesia Health system, we request the inclusion of “XXX” and neuro post processing solution that provides quantitative measurements of tissue properties, such as volume, relaxation times, and water content, from a single MRI scan. XXX is the only company that provides Myelin quantification, a Biomarker with strong applications in : Pediatrics: Helps to know brain development in Children’s Myelin Loss patterns (Quantitative Value) helps in diagnosis and treatment; Global /Focal- 1) MS (Multiple Sclerosis 2) TBI (Traumatic Brain Injury) 3) ischemic changes Neuro degenerative disease – 1) Dementia 2) Alzheimer’s 3) Pediatric Brain Development Cases etc.…. By standardizing analysis, XXX's “XXX” aims to improve diagnostic accuracy, streamline workflow, and ultimately enhance patient care in the field of radiology. The salient features of this software are: XXX is FDA Cleared and CE Marked Reduced scan time: In a 5-6 min SyMRI scan, acquire up to 8 different contrast weighted images (T1, T2, T1 Flair, T2 Flair, PD, PSIR, DIR, STIR) Post processing time of 10-15 secs provides additional quantified data & age stratified reference curves Quantification/segmentation of brain tissues i.e. Meylin, grey matter, white matter etc. Contrasts adjustable post-scan as wide range of TE-TR captured Vendor neutral (XXX, XXX * XXX) Enclosed please find the brochures of the same for your perusal. As Indonesia has big challenges for Neuro cases specially in Pediatrics and Old age people, our recommendation that Institute should go for the latest applications which are available and can be provided by MRI suppliers. Request for inclusion of the following to the specification: “Estimation of Myelin in the brain (US FDA approved for Clinical Usage). Calculation of brain volume (XXX or its equivalent)” We will be more than happy to arrange for a Demo and an in-person meeting with the key stakeholders. Kindly connect back for any additional information required |
Kindly refer to the technical specification for MRI published on https://ihss.kemkes.go.id/naskah/announcement . The technical specifications have been developed based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 6 | 2024-05-23 | We as XXX company, manufacturer of Medical Imaging System from XXX, would like to request further information about this project. We appreciate to receive technical file for this opportunity. |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 7 | 2024-05-23 | I hereby ask you to please send me the bidding document relating to the: "Procurement of MRI 1.5T (10 Units)" activity. |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Related to IHSS | Question related to IHSS project |
| 8 | 2024-05-24 | We are writing this letter to show our interest in the project of Procurement of MRI 1.5T for 10 units that will be delivered, installed at several location including training, operational support and maintenance services. The expected delivery schedule shall be within 2 years after the contract signing date. We would like to let you know that we have comprehensively reviewed the outline of the project that you mentioned in the Specific Procurement Notice. After we have understood the project completely, we interested to participate in the tender. Furthermore, we are willing to show compliance with the terms and conditions of the project. Our company, XXX is XXX’s Leading Medical Distribution and Supply Chain Solutions Company and has been operating in the industry for more than 13 years after completing all legal procedures. We hereby attached our Company Profile that contains all the details about our company including its legal name, previous projects that have been completed successfully, and much more. Moreover, we are ready to provide more records on your special request. Download Link: XXX If you have any questions regarding our participation in the tender, please contact us on our official contact numbers. We are ready to show all commitment to your Hospital since this project has been long awaited by us. We hope to hear from you soon. |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Related to IHSS | Question related to IHSS project |
| 9 | 2024-05-27 | With reference to the project in subject, Ref. No. ID-PMU SIHREN-395566 GO-RFB, as eligible and interested Bidder, our company XXX hereby states its intention to participate in the above-mentioned procedure. In this reference, we kindly ask you to send us all bidding documents related to the abovementioned Request for Bids to the following e-mail address: XXX |
Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Other | Related to IHSS | Question related to IHSS project |
| 10 | 2024-05-28 | We as XXX company, manufacturer of Medical Imaging System from a Country, would like to request further information about this project. We appreciate to receive technical file for this opportunity. A kind reminder on this email. | Thank you for your reminder. Many thanks for your interest in this MRI tender. The Ministry of Health looks forward to your bid. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 11 | 2024-05-29 | 3. Section I – Instructions to Bidders (ITB), ITB 14.5 – page 16 Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract and not subject to variation on any account, unless otherwise specified in the BDS. A Bid submitted with an adjustable price quotation shall be treated as nonresponsive and shall be rejected, pursuant to ITB 31. However, if in accordance with the BDS, prices quoted by the Bidder shall be subject to adjustment during the performance of the Contract, a Bid submitted with a fixed price. Bidder would like to clarify whether the pricing specified in ITB 14.5 can be floating? For example, USD 10,000 for the first 1-2 years, USD 12,500 for year 3-4. The reason for this inquiry is the fluctuating economic conditions in Indonesia in relation to the US dollar. As an illustration, the exchange rate of the Indonesian Rupiah to the US dollar five years ago was approximately IDR 14,100 to USD 1, whereas it is now around IDR 16,000 to USD 1. |
As per provision ITB 14.5, the price of each Unit (Goods) cannot be floating as per your example. Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Contract shall not vary from the prices quoted by the Supplier in its Bid, and these are fixed, unified prices per unit for each lot, and applicable for the duration of the contract. The unitary contract price is therefore fixed regardless of the year of order or installation during the full contract period.. |
Bidding Procedure | Procurement Regulations | Domestic Margin of Preference |
| 12 | 2024-05-29 | 11. TECHNICAL SPECIFICATION FILE Line 387-Line 390: Response Time, Remote Technical Support (Phone/Email)- "Within 1 hour upon notification from user, inclusive of weekends and public holidays. Applicable for both Warranty Duration and Comprehensive Service Contract Duration Response Time, On-site Technical Support "Within 5 calendar days upon notification from user, inclusive of weekends and public holidays Applicable for both Warranty Duration and Comprehensive Service Contract Duration." Turnaround time for corrective maintenance – “less than 5 business days (with penalty system)” Uptime Guarantee, Annually (days) – “≥95%” Bidder would like to clarify that the requirements stated in line 387- line 390 of the Technical Specifications only applies to warranty period (excluding the post warranty period/Year 6-10). |
These requirements apply throughout the initial contract durations throughout years 1-5. However, the bidder is also required to commit to ensuring the deivces meet these requirements throughout years 6-10, and provide an upfront quotation for yearly comprehensive service for these years, which will be used for the purposes of the financial evaluation. The penalty mechansism for years 1-5 does not apply to years 6-10. |
Contract | Contract Management | Warranty |
| 13 | 2024-05-29 | 10. TECHNICAL SPECIFICATION FILE Under tab “Proposed Post Warranty Service” To ensure Bidder can provide the appropriate information needed, Bidder would like to reconfirm that the information filled is only the total price for each item quoted. Example: |
In the 'Proposed Warranty Service' tab, the bidder is requested to fill in all elements that make up the service contract, noting this should be comprehensive and include working hours, transportation, charges related to labor, spare parts, and any other elements of service to be provided. The price provided includes the price per package as stated in the details of service contract, noting this price is to be included in the financial part of the bid for the purposes of financial bid evaluation. |
Contract | Contract Management | Warranty |
| 14 | 2024-05-29 | 14. TECHNICAL SPECIFICATION FILE Line 106: Specialised for Cardiology use – Highlighted green as Required/Mandatory Based on our observation, it is more common to use Echocardiography Ultrasound or CT scan which provides faster result time instead of MRI. MRI also possess a limited use for patients with metal devices (e.g., pacemaker, implants). Thus, bidder requests that the requirement of cardiac function (line 17) to be highlighted in orange and made Preferred/Rated Criteria. |
Kindly refer to the technical specification for MRI published on https://ihss.kemkes.go.id/naskah/announcement . The technical specifications have been developed based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 15 | 2024-05-29 | Question/feedback 4: Technical Specifications Excel: Line 227 – Peripheral Vascular Array Coil We are requesting World Bank and MOH to re-consider “Peripheral Vascular Array Coil” requirement, and to amend to “Peripheral Vascular Array Coil or equivalent coil(s)”, which still supports the aim of Peripheral Vascular MR Angiography & stenosis diagnosis. A combination of other coils can be effectively used as alternatives for newer 1.5T systems. One example is combination of body and flex coil, which can also achieve comparable image quality and coverage, compared with a dedicated Peripheral Vascular Array Coil. A dedicated coil may also result in low utilization if case loads are low as compared with general multi-purpose coils. |
Many thanks for this input, MoH has considered this request and the possibility to include an equivalent coil will be included in the specifications accordingly in a forthcoming amendment to the specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 16 | 2024-05-29 | 12. TECHNICAL SPECIFICATION FILE Under tab “Proposed Consumables and Price” For the requested consumables quantity of 1,000/year, Bidder would like to clarify whether it is possible for partial shipment to avoid overstock and consumables become expired. |
The initial starter kit of 1,000 units of consumables is to be delivered together with the device. The bidder is to identify in the description any consumables that might expire within the projected use period of one year. Please note that the bidder is requested to provide a price for further 1,000-unit batches of the indicated and any other relevant proprietary consumables, yet the MoH retains the right to order these on an as-needs basis. MoH is not mandated or committed to procure an annual volume of consumables beyond the started kit which is included in the contract price. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 17 | 2024-05-29 | 2. Section I – Instructions to Bidders (ITB), 19.4 – page 22 19.4. If a Bid Security is specified pursuant to ITB 19.1, any Bid not accompanied by a substantially responsive Bid Security shall be rejected by the Purchaser as non-responsive. To ensure that Bidder can provide a responsive Bid Security, please provide detail explanation on the below question: a. Please confirm whether a filled Bid Securing form is accepted, or bidder must also provide a Bank Guarantee? b. How much is the accepted percentage from the bid value, for the bid security? |
Please refer to the following responses: ITB19.1 specifies that a Bid-Securing Declaration is required, with no requirement for a bid security. To that end, the Bidder should use the Bid Securing Declaration form provided under Section IV - Bidding Forms. The successful bidder is required to submit a performance security as per ITB 49. |
Bidding Procedure | Procurement Regulations | Forms |
| 18 | 2024-05-29 | 4. Section III – Evaluation and Qualification Criteria, 2. Evaluation Criteria (ITB 34.6), section (e) Life Cycle Cost – page 58 If specified in BDS 34.6. an adjustment to take into account the additional life cycle costs for the period specified below, such as the operating and maintenance costs of the Goods, will be added to the Bid price, for evaluation purposes only. The adjustment will be evaluated in accordance with the methodology specified below. If the Bidder is allowed to submit floating bid price, will the methodology used in Section III – Evaluation and Qualification Criteria page 58 number 2. Evaluation Criteria section (e) Life Cycle Cost, be changed to accommodate the floating/range price? |
A floating price is not permitted under this bid. Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Contract shall not vary from the prices quoted by the Supplier in its Bid. The bidder is requested to quote the recurrent costs for operation and maintenance, which will be evaluated using life cycle cost analysis and the recurrent costs of warranty period (Y1 up to Y5) shall be included in the bid price. The annual price quoted therefore is the sum of each price component based on the bidder's own calculation derived from the breakdown of costs specified in the Proposed Accessories, Consumbles and Warranty Services table, with a fixed total unit price across this period. |
Contract | Evaluation Process | Financial Evaluation (including related services) |
| 19 | 2024-05-29 | 15. TECHNICAL SPECIFICATION FILE In the technical specifications, it is required that Bidders ensure >95% Uptime Guarantee of the equipment. Bidder would like to clarify if during the operation and maintenance one of the equipment break down, if and only when required, can the Bidder send the User a temporary replacement during the maintenance? |
The Bidder could make such provisions, however the penalty in case of excessive unplanned downtime of the equipment will not be waived. |
Contract | Contract Management | Performance Security |
| 20 | 2024-05-29 | 7. TECHNICAL SPECIFICATION FILE Line 392 “Installed Base (specific to this model)” In the technical specification documents, bidders must provide a list of the Installed Base for the specific model. However, the bidding document on page 97, Section VII – Schedule of Requirements, states that bidders must quote "the most recent or current models." If the new model has just been launched, with no install base, but this new model is an improvement from a previous version, which have significant amount of install base. Will this be acceptable? |
Thank you for raising the question. Similar experience means for MRI equipment as indicated in Section III Qualification requirement point (b). Therefore, under this circumstance, it is acceptable to specify the experience with prior MRI models accordingly mentioning the installed based of the previous version for reference. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 21 | 2024-05-29 | 13. TECHNICAL SPECIFICATION FILE All activities under the “Installation Activities” tab. Bidder would like to reconfirm that the installation activities specified in the Technical Specifications has included all aspects and there will not be no further additions. |
Yes, these requirements are included all aspects. The bidder is required to preparing Installation activities as mentioned in the Excel Spreedsheet with focus on the relevant responsibility to the bidder (symbol X). Please note that any preparatory and installation works beyond the provision of a bare room with utility access are the responsibility of the bidder and to be included and priced into the bid by the bidder. Any additional required preparatory or installation activities the bidder considers to be necessary need to be identified and included in the bid. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 22 | 2024-05-29 | 9. TECHNICAL SPECIFICATION FILE ARTIFICIAL INTELLIGENCE (AI) CAPABILITITES, where applicable: Line 327: Does the equipment include any AI Capability? Bidder to specify AI Capabilities. – Highlighted orange as Preferred/Rated Criteria while Line 331: Analysis of Neurology MRI Scans – Highlighted Green as Required/Mandatory Line 332: Analysis of Cardiac MRI Scans - Highlighted Green as Required/Mandatory The Bidder would like to seek clarification regarding the technical requirements specified. In line 327, AI capabilities are listed as preferred, yet the analysis of eurology and cardiac MRI scans using AI is marked as required. Given that the AI capability is marked as preferred, the Bidder suggests that the requirement in line 331 and line 332 be amended to preferred as well. |
Moved up to the 'Workstation Capability' section for clarity, with thanks for the feedback | Supply Requirements | Evaluation Process | Technical Evaluation |
| 23 | 2024-05-29 | 8. TECHNICAL SPECIFICATION FILE Line 106: Functional imaging, neurological – Highlighted orange as Preferred/Rated Criteria while Line 331: Analysis of Neurology MRI Scans – Highlighted Green as Required/Mandatory The Bidder would like to seek clarification regarding the technical requirements specified. In line 106, the neuro function is indicated as PREFERRED (highlighted in orange). However, in line 331, the neurology MRI scan analysis is listed as REQUIRED (highlighted in green). Given that the neuro function is marked as preferred, the Bidder suggests that the requirement in line 331 be amended to preferred as well. |
Row 331 and row 106 are refer to two different acquisition modalities. Functional MRI (fMRI) in row 106 measures the changes in blood flow that occur with brain activity, while MRI displays the morphology of the brain. Therefore, these specs are retained as is. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 24 | 2024-05-29 | Question/feedback 1: Technical Specifications Excel: Line 34 - FOV (50 x 50 x 50 cm) We are requesting World Bank and MOH to re-consider FOV requirements, and to amend to “50cm x 50cm x 45cm”, which is of industrial benchmarks and offers a balance between coverage, image quality, and scanning efficiency without compromising on clinical outcomes. 1. Clinical Relevance & Image Quality- Coverage of Anatomy: A FOV of 50 cm x 50 cm x 45 cm is clinically and sufficiently large to cover the entire anatomical region of interest for all clinical MRI applications, including head, spine, abdomen, and pelvis. This size ensures comprehensive imaging without omitting critically relevant areas.- MRI imaging: For specific clinical indications, targeted imaging of a particular region is often more relevant than covering an excessively large area, which is also clinically unnecessary. A FOV of 50x50x45cm is clinically adequate exactly for driving high quality and high-resolution imaging of target regions, which is critical for accurate diagnosis and treatment planning.- Artifacts & Distortion: Maintaining a balance between FOV and image quality is crucial. A larger FOV may necessitate an increase in image distortion, potentially compromising the diagnostic quality of images. 2. Minimal Benefits of Larger FOV- Redundant Coverage: For most linical applications, a larger FOV may cover areas that are not clinically relevant, leading to unnecessary data acquisition (i.e. increased DICOM storage requirement) without additional diagnostic value, potentially impacting the healthcare organization’s productivity. - Potential compromise of patient comfort: Some vendors prioritize patient comfort along with great image quality, some vendors may reduce the zdirection FOV in order to accommodate more open-design MRIs (targeted at claustrophobic patients). We strongly recommend World Bank and MOH to factor this and allow the market to offer the best there is out there for the patients, by adjusting the FOV to 50x50x45. |
Kindly refer to the technical specification for MRI published on https://ihss.kemkes.go.id/naskah/announcement . The technical specifications have been developed based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 25 | 2024-05-29 | 6. Section IX – Special Conditions of Contract, GCC 27.2 – page 144 Warranty Penalty shall be applied due to the delays in preventive maintenance by 30 days after the scheduled date at 0.1% of the Unitary Contract Value of the affected quantity. Failure to perform corrective maintenance/repairs after downtime more than 5 days – penalty quantum 0.1% of the Unitary Contract Value of the affected quantity shall be applied, which will increase to 0.3% of the Unitary Contract Value of the affected quantity per day from the 16th day. Regarding the penalty for downtime stated in GCC 27.2, please clarify the following scenario: On the 4th day after corrective maintenance commences, the machine becomes operational again. However, two (2) days after, the machine experiences downtime again. In this case: Will the 0.1% per day penalty be applicable (or not) since the corrective maintenance is completed before the five (5) days downtime policy? |
The penalties for delays in corrective maintenance/repair between period of equipment downtime are non-cumilative. Hence, if a device breaks down and if repaired on day 7, a penalty will be applied for two days of excessive delays in repair in the amount of 0.1% of the Unitary Contract Value of the affected device for each day. If the device is repaired on day 7 and confirmed as such by the facility, the clock resets. Only from the 16th day onwards does the penalty increase to 0.3% of the Unitary Contract Value of the affected device for each day. In case the equipment broke down after the first maintanance is completed and if the equipment is confirmed fully function, the pinalty will only be applied 5 days after the second broke down or 11 days after the first broke down. |
Contract | Contract Management | Performance Security |
| 26 | 2024-05-29 | 5. Section III – Evaluation and Qualification Criteria, Technical Part, 1. Qualification, point (e) – page 53 The bidder has experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 ISO 27001) or equivalent. The bidder to provide relevant equipment cybersecurity mitigation via their MDS2 Form. Bidder would like to receive written confirmation, as stated by the Ministry of Health during FGD on March 28th, that Standard Operating Document of cybersecurity management is acceptable, as proof of experience requested by the Technical Part in Bidding Document. |
Yes, relevant documentation is acceptable provided that it clearly demonstrates the bidder's experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent. The bidder is also requested to provide relevant equipment cybersecurity mitigation via their MDS2 Form in the bid. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 27 | 2024-05-29 | We are writing this letter to request a clarification on the following: Clause Reference in Tender Document Clarification / Propose for Revision 1. Bidder would like to request for information, on how many days Ministry of Health will respond to bidder’s clarification. Understanding the time will greatly help and assist bidder on preparing and submitting a competitive bid. |
MOH (Purchaser) will respond to bidders' clarifications at least 5 (five) days before the deadline of bid submission to ensure sufficient time for the prospective bidder to prepare and submit its bid. Please also be advised that late requests for clarification will not be reviewed and responded to. All guidance and documents has been published on the IHSS public website: https://ihss.kemkes.go.id/naskah/announcement Any amendments (if any) and responses to questions will be published there as well |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 28 | 2024-05-29 | Question/feedback 3: Technical Specifications Excel: Line 32 – Homogeneity (≤2 ppm +/-5%) We are requesting World Bank and MOH to re-consider Guaranteed Homogeneity, ppm, within 45 cm DSV (Diameter of Spherical volume)” requirements, and to amend to “≤3.2 ppm +/-5%”. Magnet bore length & patient comfort MRI vendors often have to balance between achieving a short magnet bore length, which provides more patient comfort (less claustrophobic experience for patients), and homogeneity at peripheral magnetic field (e.g. 45cm DSV). 3.2ppm homogeneity, has been proven to achieve high image quality and optimal magnet bore length. |
Kindly refer to the technical specification for MRI published on https://ihss.kemkes.go.id/naskah/announcement . The technical specifications have been developed based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 29 | 2024-05-29 | Question/feedback 2: Technical Specifications Excel: Line 63 – Standard Slew Rate (≥ 100 T/m/sec) We are requesting World Bank and MOH to re-consider Standard Slew Rate, z-axis, T/m/sec” requirements, and to amend to “≥ 100 T/m/sec”. Modern MRI systems with lower slew rates are supported with various technologies to achieve clinically relevant TR (repetition time) & TE (echo time) times in MRI imaging – thereby still providing high imaging performance. 1. Image Quality and Diagnostic Needs- Adequate Imaging performance: For many clinical applications, a 1.5T MRI with lower slew rates provides high image quality. The diagnostic capabilities at these settings are adequate for a wide range of examinations, including musculoskeletal, neurological, and abdominal imaging.- Deep Learning Reconstruction: Current MRI technologies support superior clinical image reconstruction 2. Clinical Workflow and Throughput- Sufficient for Routine & advanced Exams: Majority of MRI examinations, which make up a significant portion of clinical workloads, do not require the highest gradient and slew rates. Lower settings are sufficient for these scans, ensuring efficient workflow and high throughput, leading to high productivity for hospitals and healthcare professionals. 3. Economic, Site & Sustainability Considerations- Cost Efficiency: systems with lower gradient and slew rates usually comes with lower operating cost, easier to maintain and overall lower total cost of ownership. This can make MRI more accessible all patients, especially in smaller hospitals and clinics, without compromising essential diagnostic capabilities and quality.- Site requirements: New generation “helium-free” MRIs eliminates/reduces the need for quench pipes, which complicates siting of MRI systems and limiting access to care. In remote parts of Indonesia, helium can be difficult to transport.- Sustainability in healthcare: Adopting helium-free MRI systems also aligns with broader healthcare sustainability and environmental goals, due to helium being a non-renewable resource with limited supply. |
Kindly refer to the technical specification for MRI published on https://ihss.kemkes.go.id/naskah/announcement . The technical specifications have been developed based on extensive direct engagement with prospective bidders and users. The specified technical specifications now reflect a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 30 | 2024-05-31 | Regarding the price schedule : goods manufactured outside the purchaser's country, to be imported, should the place of destination (hospital name) inserted at the column 6 header so that each place of destination will have each own header ? or should it be inserted in each row in column 6 or else ? | Please refer to the foreword of the Price Schedule Forms, which provide instuction to the prospective bidders on how to fill-in the Forms. The list of line items in column 1 shall coincide with the List of Goods and Related Services specified by the Purchaser in the Schedule of Requirements, and therefore the number of rows under Column 6 shall be equal to Column 1. Please also refer to the requirements set forth under ITB 14.2 that all lots (contracts) and items must be listed and priced separately in the Price Schedules. |
Bidding Procedure | Procurement Regulations | Forms |
| 31 | 2024-06-08 | Specifications that Limit Competition Without Any Clinical Advantage We request that the specification in Technical Specification line 119, calling for 2 patient monitors be amended to allow systems with a single monitor. Some MRI systems have a standard configuration that includes only 1 monitor, while others use 2, depending on the user interface design to display information to the medical staff. There is no clinical advantage to having 2 monitors versus systems that have a single monitor. Some MRI systems have all the relevant patient information consolidated and displayed in a single 23” high resolution landscape view monitor to maximize workflow. Other manufacturers rely on 2 smaller monitors. Amending this specification will permit broader competition, while upholding the desired performance and functionality of the equipment |
Many thanks for this input, MoH has considered this request and the possibility to offer one (1) integrated monitor will be included in the specifications accordingly in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 32 | 2024-06-08 | Some Specifications Are Inconsistent with the Equipment Under Procurement Based on the technical specifications and other public documents, we understand that the government seeks to procure state-of-the-art performance segment MRIs, which are ideal solutions for high volume use in the public health setting. The extra point requirement in Technical Specification line 229 for the Peripheral Vascular Array Coil requests ≥32 elements. We respectfully urge the MoH to remove that requirement as the ≥ 16 elements specification in line 228 is sufficient to produce high image quality. MRIs with ≥32 elements are typically offered only in high-end systems, which cost approximately twice as much. We request that specification be modified to reflect the best-of-class performance segment MRIs on the market. |
This is a rated, non-mandatory (orange) specification offering benefit to users yet non-restrictive for the bidder, hence this will be retained. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 33 | 2024-06-08 | Some Specifications Are Inconsistent with the Equipment Under Procurement Also, the extra point requirement in the Technical Specification in line 234 in relation to the Breast Coil requests ≥ 16 elements, which, again, is consistent with high-end systems. In keeping with industry standards for state-of-the-art performance MRI systems, we request that the requirement be amended to allow coils with ≥ 6 elements, which is sufficient to produce high image quality diagnostic image.. |
This is a rated, non-mandatory (orange) specification offering benefit to users yet non-restrictive for the bidder, hence this will be retained. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 34 | 2024-06-08 | Amending Specifications to Align with Latest Generation, Best-Of-Class MRIs We urge the MoH to consider amending the specification in Technical Specification lines 42 and 43, regarding the MRI bore diameter to ≥70 cm, which is a requirement that all leading MRI manufacturers can fulfill and is consistent with industry best practices. The industry is shifting to wider bores, and some manufacturers have discontinued the production of 60 cm narrow bore systems, to focus exclusively on MRIs with a 70cm bore diameter. Wider bore systems allow for greater patient comfort, which is critical for those patients that experience claustrophobia. Further, it permits obese and larger patients to undergo examinations more comfortably. Finally, the wider bore enables the medical staff to position patients more easily for examinations. Adjusting this specification will help to ensure that the Government of Indonesia procures the latest generation, best-of-class MRI systems, and therefore maximizes its investment in this important tender. |
The mandatory specification in row 42 requests a diameter of or over 60cm. A wider bore diameter therefore can be offered and is non- restrictive. Similarly, the specification in row 43 is a rated, non- mandatory (orange) specification offering benefit to users and patients yet non-restrictive for the bidder, hence this will be retained. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 35 | 2024-06-08 | Specifications that Limit Competition Without Any Clinical Advantage We also request that the additional point specification in Technical Specification line 56, maximum sound pressure level (SPL) at peak gradient amplitude and slew rate be increased by 5 dB(A) from ≤ 100dB(A) to ≤ 105 dB(A). This relatively small difference is imperceivable to the human ear and produces no additional discomfort to the patient. The adjustment, however, would enable more companies to fulfill this requirement and therefore enhance competition. |
This is a rated, non-mandatory (orange) specification offering benefit to users and patients yet non-restrictive for the bidder, hence this will be retained. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 36 | 2024-06-08 | Clarity and Additional Details Needed on MRI Consumables • There appears to be an inconsistency regarding the number of disposable syringe and tubing kits in the bidding documentsline 257 and "Proposed Consumables and Price" tab, line 7. Clarification on this point would be greatly appreciated. • Further, regarding in Technical Specification line 258, we would appreciate it if the MoH could specify which additional consumables are needed for inclusion in bidders’ quote, and the exact quantities. |
The wording in the question relates to a version of the technical specifications which will be updated for clarity through the forthcoming amendment to the technical specifications. Prospective bidders are required to provide a starter pack comprising 1,000 units of consumables listed in the Proposed Consumables (and Price) tab in the technical specifications Excel sheet. Bidders are also required to indicate in the financial part of the bid the price at which the MoH will be able to re-order additional sets of 1,000 units of syringes and tubing kits during years 1-5, as well as, subsequently, a projection for years 6-10. In addition, prospective bidders are requested to indicate any additional proprietary consumables (including volumes and price for a typical procedure) that are commonly used for procedures involving a contrast media injector with an MRI 1.5T. This includes a 1,000-unit starter kit of Disposable Contrast Syringes for use with the offered injector, and upfront quotation of further 1,000-unit batches. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 37 | 2024-06-08 | Some Specifications Are Inconsistent with the Equipment Under Procurement Also, the tender requirement in Technical Specification line 298 requests for the media contrast injectors to have an energy efficiency certificate. Given their relative low power consumption, media contrast injectors generally do not have energy efficiency certificates. Energy efficiency certificates are usually required for large equipment with higher energy consumption, such as the MRI system. Accordingly, we request that the medica contract injector energy efficiency certificate requirement be removed. |
This is a rated, non-mandatory (orange) specification offering benefit to users yet non-restrictive for the bidder, hence this will be retained. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 38 | 2024-06-08 | Some Specifications Are Inconsistent with the Equipment Under Procurement The tender requirement in Technical Specification line 292 calls for the media contrast injectors to have their own battery. Media contrast injectors typically do not have their own batteries and rely on the MRI system’s UPS for backup energy when needed. We request that the battery requirement be removed. |
Many thanks for this input, MoH has considered this request and this battery requirement will be removed from the specifications accordingly in a forthcoming amendment to the specifications, as the UPS requirement introduced should cover this backup energy provision. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 39 | 2024-06-11 | ii. Related to the previous question, can we add other services needed or only allowed to refer to the Schedule of Requirement list? | As per the question above, any additional services offered by the bidder for the full and sustainable operation and maintenance of the device are to be included. | Bidding Procedure | Procurement Regulations | Forms |
| 40 | 2024-06-11 | v. What kind of exclusion model will be applied for custom duties and import taxes? Does MoH declare to Customs to waive the duties/ taxes or vendor/ bidder reimburse to the MoH? | Based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001, procurement that is financed from government loans is to be exempted from taxes which comprises of duty import, VAT, and income tax. Refer to ITB 14.8 and GCC 17. Further detailed information and mechanism on the exact modalities and procedure will be provided to the successfull bidder. | Bidding Procedure | Procurement Regulations | Forms |
| 41 | 2024-06-11 | iii. For Col. 6: Unit Price DDP [insert place of destination], During the pre bid meeting, is it confirmed that unit price DDP should be all in price (instruments, accessories, start-up consumables, service/warranty/sparepart 5 years)? | Where DDP Incoterms apply, these include both goods and services as detailed in the price schedule forms in Section IV of the bidding document. The bidder should fill these forms out comprehensively for all goods (device and component, accessories, instruments, start- up consumables etc.). The bidder is also reqeusted to quote the price for related services as provided in the BD. | Bidding Procedure | Procurement Regulations | Forms |
| 42 | 2024-06-11 | vi. Could you please confirm that our simulation is correct? | Please refers to ITB 14 and Section IV Bidding Forms on how to quote the bid price (Price Schedules for the Goods (equipment) supplied including all costs to convey the Goods (equipment) to final destination, and the Related Services to be performed). The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding document and to furnish with its Bid all information or documentation as is required by the bidding document. |
Bidding Procedure | Procurement Regulations | Forms |
| 43 | 2024-06-11 | vi. Could you please confirm that the price of this form is a part of Col. 6: Unit Price DDP [insert place of destination] of Price Schedule Form: Goods to be Imported | This price is different, as the Price Schedule table for goods only includes services required to convey goods to their final destination, while this table on related services explicitly excludes inland transportation and other services required in the Purchaser’s Country to convey the goods to their final destination, as per column 2. | Bidding Procedure | Procurement Regulations | Forms |
| 44 | 2024-06-11 | 2. For the sheet Proposed Consumables and Price (for 5 years), there are several points that we need to ask and suggests as follows: a. Which column in the green table in the form above will be included in Col. 6: Unit Price DDP [insert place of destination] of Price Schedule Form: Goods to be Imported? (Total Price/ Year) or (Total Price / 5 Years?) b. For another table above mentioned that we need to provide total consumable for 100 typical patient procedures, does it mean that the consumables that we need to define by ourselves is beyond the starter kit and will be ordered by sites in the needs basis? If yes, so it is not included in the bid price, is it? |
a. This will be revised through an upcoming amendment to the technical specifications for clarity, with column G indicating that Total projected cost of consumables over 5-year period (column Fx5) is required. b. This will be revised through an upcoming amendment to the technical specifications for clarity, with prospective bidders required to provide a starter pack comprising 1,000 units of consumables listed in the Proposed Consumables (and Price) tab in the technical specifications Excel sheet. Bidders are also required to indicate in the financial part of the bid the price at which the MoH will be able to re-order additional sets of 1,000 units of syringes and tubing kits during years 1-5, as well as, subsequently, a projection for years 6-10. In addition, prospective bidders are requested to indicate any additional proprietary consumables (including volumes and price for a typical procedure) that are commonly used for procedures involving a contrast media injector with an MRI 1.5T. This includes a 1,000-unit starter kit of Disposable Contrast Syringes for use with the offered injector, and upfront quotation of further 1,000-unit batches. |
Bidding Procedure | Procurement Regulations | Forms |
| 45 | 2024-06-11 | v. For Col 5: Quantity and Physical Unit. Should we fill this column by referring to the List of Related Services and Completion Schedule in Page 93? If yes, please confirm for training, the quantity is 2 per unit. Does it mean we should fill ‘20’ in this column (2 x 10 units)? How about the quantity for warranty and services contract as it only stated 5 years? | This table of related services should capture all post-installation required services as captured in the bidding document, other than inland transportation and other services required to convey the equipment to the final destination as specified in the Section VII Schedule of Requirements. Any additional services offered by the bidder for the full and sustainable operation and maintenance of the device, indeed indicating the frequency/quantity of these services as planned to be provided. The Price and Completion Schedule - Related Services therefore does follow the listing in the table on page 93-94, as the bidder is to indicate all required and any additional services. The bidder is requested to quote the recurrent costs for operation and maintenance (years 1-5), which shall be included in the bid price, while also quoting comprehensive service and maintenance prices the bidder will commit to for years 6-10 which will be used for the purposes of financial evaluation. | Bidding Procedure | Procurement Regulations | Forms |
| 46 | 2024-06-11 | In the Technical Specification, for Hazard and Recall Notification, we would like to ask your confirmation for these questions as follows: a. Does it mean the recall and hazard that we need to be listed is that already have been reported to the authority (FDA)? We suggest FDA or global authorities as it mentioned to apply globally for this requirement. b. What kind of hazard and recall that MoH wants to be listed? Mandatory or Voluntary? As for the voluntary recall, it will be a lot as a minor issue will be our manufacturer's consideration to recall our products. |
Any recall, hazard, or alert in any country around the globe for all proposed equipments, accessories, consumables and other goods related to the equipment to be procured, for any manufacturer, sub- contractor, JV member, or other source of goods and materials is to be provided, whether there are voluntary or otherwise. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 47 | 2024-06-11 | iii. For Col 3: Country of Origin. How do we define the COO of services? Does it refer to where the services take place? If yes, all services will be conducted in Indonesia. | For any service originating in Indonesia, Indonesia can be marked as Country of Origin. For services that require any form of travel or transport to Indonesia to be delivered in-country, or are delivered remotely from outside of Indonesia, the relevant country of origin needs to be indicated. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 48 | 2024-06-11 | b. For the Price Schedule Forms: Goods Manufactured Outside the Purchaser's Country (To Be Imported), there are several uncertainties in regards of: i. For MRI, we need to supply 10 units for each hospital. However, in this form, there is no column to place the name of the hospital. Could we state in Column 2 (Description of Goods) to be eg. ‘MRI 1.5 T for Rumah Sakit Bahteramas’ |
The price for each device is foreseen to be a fixed, non-variable unitary price. No price differentiation by location is allowed, hence the price per unit will suffice without a need to specify its intended destination. The bidder can add additional rows as needed to the Price Schedule table for additional goods. At least on an annual basis, MoH will provide a list of destinations ready for pre-installation works, delivery, installation, and commissioning of the equipment, stemming from the list of destinations in the bidding document. |
Bidding Procedure | Procurement Regulations | Forms |
| 49 | 2024-06-11 | For the Environmental and Social Requirements, we need to provide the OHS Procedure and MSDS. However, MSDS is not applicable for instruments and only for chemicals Please consider that MSDS that we can provide is only for chemicals. | Please refer to Section VII.3.18 for the minimum information and formatting requirements. This stipulates that the Material Safety Data Sheet (MSDS) for is to be provided for those relevant equipment and chemicals. The MSDS should contain information at the minimum comprising of the following: i) basic information on the material or chemical product, ii) describes the properties and potential hazards of the material and the associated waste or by-product produced, iii) safe use of the product and emergency procedures, and iv) recommendation for waste or by-product handling. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 50 | 2024-06-11 | c. Price and Completion Schedule - Related Services i. For Col 2: Description of Services (excludes inland transportation and other services required in the Purchaser’s Country to convey the goods to their final destination). Should we fill this column by referring to the List of Related Services and Completion Schedule in Page 93? If yes, does Comprehensive Service Contract for Maintenance and Repairs (6-10 years) have to be included in the all in price (unit DDP) in price for goods form? As we understand, DDP price only covers service for 5 years. While year 6 to 10 is only stated in the Recurrent Operation and Maintenance Cost (not include in the bid price) |
This table should capture all post-installation required services as captured in the bidding document, and any additional services offered by the bidder for the full and sustainable operation and maintenance of the device. This does not, however, include consumables or accessories, and the Price and Completion Schedule - Related Services therefore does not follow the listing in the table on page 93. The bidder is requested to quote the recurrent costs for operation and maintenance (years 1-5), which shall be included in the bid prices, while also quoting comprehensive service and maintenance prices the bidder will commit to for years 6-10 which will be used for the purposes of bid evaluation. | Bidding Procedure | Procurement Regulations | Forms |
| 51 | 2024-06-11 | I would like to seek your confirmation for the financial part (2nd Envelope) as follows: a. Could you please confirm that for the financial part, we need to submit these documents based on your clarification on Cath Lab: i. Price Schedule Forms: Goods Manufactured Outside the Purchaser's Country (To Be Imported) ii. Price and Completion Schedule - Related Services iii. Recurrent Costs for Operation and Maintenance Cost, including proposed consumables and price (5 years) and proposed post warranty (year 6 to 10) If yes, why does the proposed accessories and price (for 5 years) are not mentioned to be included in the financial part? |
Indeed, these forms and information need to be provided, with further clarifications forthcoming through an amendment for the MRI bidding document akin to the clarification provided for the cath lab tender, and as discussed during the pre-bid meeting for the MRI tender on May 31st, 2024. On the Recurrent Costs for Operation and Maintenance, accessories and price are listed in row b in the relevant table. |
Bidding Procedure | Procurement Regulations | Forms |
| 52 | 2024-06-11 | iv. For Col. 8: Price per line item for inland transportation, insurance, and other services required in the Purchaser’s Country to convey the goods to their final destination, as specified in BDS in accordance with ITB 14.8. We would like to ask your confirmation: 1. Does the service here mean only during distribution or already include the related services eg. installation, training, and etc in INDONESIA? 2. How about the transportation cost from COO (manufacturer country) to Indonesia? Should we cover it in this column or covers in Column 6 (included in unit price DDP)? |
1. This includes for delivery the equipment to the final destination including insurance and other services associated to such delivery process. Installation of the equipment, testing, commissioning, training and other services are to be quoted in table of related services. Please refers to Section VII Schedule of Requirements. 2. This foreign transportation cost is to be included in Column 6 of price schedule for goods manufactured outside the Purchased Country, to be imported. |
Bidding Procedure | Procurement Regulations | Forms |
| 53 | 2024-06-11 | Regarding the Conflict of Interest (CoI), how should we prove this? Do we need to submit a statement declaring the absence of any Conflict of Interest? Alternatively, should this be included in the letter of intent if the bidder is in the form of JV? |
Bidders are required to declare in the Letter of Bid - Technical Part that they have no conflict of interest according to ITB 4.2, and therefore they are not required to provide proof of not having conflict of interest. Bidders are requested to fully examine the potential conflict of interest situation specified in the Section I - Instruction Bidders (ITB) ITB 4.2 before declaring that it has no conflict of interest since any Bidder found to have a conflict of interest shall be disqualified. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 54 | 2024-06-11 | Could you please confirm that the beneficial ownership only be required for the successful bidder? So the bidder may not submit this form for submission? | Indeed, the Beneficial Ownership Disclosure Form (“Form”) is to be completed by the successful Bidder. Please refer to ITB 48.1 for detailed procedures. | Bidding Procedure | Procurement Regulations | Forms |
| 55 | 2024-06-11 | ii. For Col 4: Delivery Date as defined by Incoterms, should we fill this column by the Delivery Date from COO to Indonesia OR the Estimated Time Arrival (ETA) in hospitals? Any specific format to define the date? i.e mm-yyyy | This would be the date at which the relevant goods would be available for delivery at the final destination (hospital), in a dd-mm- yyyy format. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 56 | 2024-06-11 | d. Recurrent Costs for Operation and Maintenance Cost i. Could you please confirm that this form should be aligned with Price and Completion Schedule - Related Services. However, this form states clearly about the Y6 - Y10 (recurrent) |
This table, Recurrent Cost for Operation and Maintenance, expands beyond the table on related services as it includes the sub-total and total costs for all services needed for the operation and maintenance of the equipment including spare parts and consumables for years 1- 5, which shall be included in the bid price, while an upfront quotation for years 6-10 will be used for the purpose of financial evaluation . | Bidding Procedure | Procurement Regulations | Forms |
| 57 | 2024-06-11 | iv. For Col 4: Delivery Date at place of Final Destination. How do we fill this column as there will be 10 hospitals. Should we break down the hospitals based on the description of services? | In the price schedule, the bidder is required to quote the price for line item according to each equipment to be delivered for each location | Bidding Procedure | Procurement Regulations | Forms |
| 58 | 2024-06-11 | We would like to ask your confirmation for the following questions: a. Could you please confirm that performance security is not a must in the form of money as it depends on the bidding document? b. Based on the Payment Term, it shows that PS 10% covers for 2029 - 2032. However, in the second slide, it is mentioned that we need to submit ‘Bank Guarantee’ at the time of final payment. What’s the difference? |
Please refer to the following responses: a. Please refer to SCC 18.3. Performance Security shall be in the form of a Demand Guarantee, with Section X - Contract Forms showcasing the relevant templates to be completed by the successful bidder. b. A performance security in the amount of 2.5% of the Unitary Contract Price for each lot will be required until the completion of uptime-based payments for the final batch of equipment to be delivered to their final destination (2 years post-commissioning of the final batch). This will then be replaced by a 10% performance security during the extended warranty period during which the successful bidder provides comprehensive operational support and maintenance, yet this 10% performance security only applies to the Unitary Contract Value of those devices still under extended warranty and O&M arrangements. This value therefore decreases over time, to a zero-sum when no equipment remains under the extended warranty provisions. Please note that the Performance Security must be valid for the entire warranty period and shall be discharged and returned to the Supplier as provided in GCC 18.4. Please also refer to SCC 18.4 for details. Moreover, the Bank Guarantee is required to cover payment to be made after the closing date of the Loan. |
Contract | Contract Management | Performance Security |
| 59 | 2024-06-12 | Question/feedback 11: Technical Specifications Excel: Line 243-244 “MR- compatible type Oxygen Gas Cylinders with Stand” and “MR-compatible type Medical Air Gas Cylinders with Stand” We understand that "MR-compatible/conditional Oxygen Gas Cylinders with Stand" and "MR-compatible/conditional Medical Air Gas Cylinders with Stand" are intended for patients who need oxygen. However, there is a duplicate requirement for medical gas in Excel line 304. Installing a medical gas outlet in Zone 4 (MR Room) will provide a more efficient workflow compared to using portable Oxygen Gas Cylinders. Additionally, portable oxygen gas cylinders require frequent replacement/refills, which is a disadvantage for clinical operations. Therefore, we respectfully request that the technical specification for "MR- compatible/conditional Oxygen Gas Cylinders with Stand" and "MR- compatible/conditional Medical Air Gas Cylinders with Stand" be removed from the RFB, as this feature is already specified under Excel line 301, "MRI compatible medical gas panel and waveguides within RF Cabin.". |
This technical specification will be retained, as it reflects user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. This mandatory specifications are also not conflicting with each other nor do they impede open and fair bidding. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 60 | 2024-06-12 | Question/feedback 7: Technical Specifications Excel: Line 162 - Fluid Heating Feature We understand that "Fluid Heating Feature" is to prevent contrast media becoming freeze-dried in CT and Cathlab (iodine-based). However, for contrast media used in MRI, the contrast media is gadolinium-based and do not require the clinical warming of the contrast media. The contrast media volume used for MRI procedures is significantly less than CT and Cathlab procedures. Additionally, injector brands in Indonesia do not have such a function/capability. Hence, we request MOH and World Bank to remove this requirement to ensure all MR providers in the market can bid openly and fairly. |
The Ministry of Health has considered this request and will accommodate this in a forthcoming amendment to the technical specifications, with thanks for this feedback. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 61 | 2024-06-12 | Question/feedback 6: Technical Specifications Excel: Line 149 - Contrast Injection Integration May we please request for a clearer definition of the above requirement, “Contrast Injection Integration”? According to industrial standards, there are two options for “integration”. The first option requires users to press the Injector control systems and scanning systems together/simultaneously, but they are not synchronized. The second option involves a direct connection between the MRI scanner and the injector control system, allowing the technologist at the MR operator console to manage the flow of injections remotely and in-sync with the scan sequences. |
The second option is intended and this will be clarified in a forthcoming amendment to the technical specifications, with thanks for this request. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 62 | 2024-06-12 | Section III – Evaluation and Qualification Criteria Technical Part (page 65) Question : Where should bidders include details on the spare parts, special tools, etc. necessary for the proper and continuing functioning of the MRIs? Should this information be included in a list and the table for Recurrent Cost for Operation and Maintenance? Or should it be included in the technical specifications excel? |
These should be captured in the relevant tabs in the technical specification Excel document, for accessories and tools as well as consumables, while the costing is to be included in the recurrent cost for operation and maintenance table. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 63 | 2024-06-12 | Section VII - Schedule of Requirements 2. TECHNICAL SPECIFICATIONS TABLE OF COMPLIANCE 13. FUNCTIONAL GUARANTEES (Page 99) Question: Can you please indicate how and where we should include details on the functional guarantees? |
Functional guarantees are covered as part of the mandatory and rated criteria in the technical specification Excel document, and the bidder commits to these functional guarantees listed in the relevant specifications, including in terms of response time, turnaround time, as well as uptime guarantees listed in the technical specifications and required as per the bidding document. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 64 | 2024-06-12 | Question/feedback 5: Technical Specifications Excel: Line 34 - FOV (50 x 50 x 50 cm) We understand the objective of having a max. FOV 50x50x50 cm is to maximize the usable imaging volume. However, with a maximum z-direction of 45 cm, clinical performance is not hindered as z direction is mostly pertaining to patient positioning and magnet homogeneity. Moreover, there are multiple installations in both vertical hospitals (owned by MOH/Pengampu) and regional hospitals with an FOV dimension of 50x50x45 cm. All these installations have expressed satisfaction with the clinical performance and image quality, as image quality is also influenced by multiple factors such as the number of coil elements and intelligent image reconstruction. To ensure that all MR providers in the market can bid openly and fairly, we request that the technical specification for "50x50x50 cm" to be updated to "50x50x45 cm". |
As per the response provided on June 5th, 2024, this technical specification is retained. This reflects a balance between best market practice and user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. This mandatory specification does not impede open and fair bidding. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 65 | 2024-06-12 | Question/feedback 8: Technical Specifications Excel: Line 176 Rise Time Feature The "Rise Time Feature" is intended to reduce the movement of a angiographic catheter which is placed inside of a vessel during high pressure injection. Therefore, this function is not clinically available and applicable for MRI procedures and injector. For contrast enhanced MRI, contrast media will not be injected via an angiographic catheter or the contrast media will not be injected to the patient in high pressure (below 305 psi). To ensure all MR providers in the market can bid openly and fairly, we request that the technical specification for "Rise Time Feature" to be removed from the RFB, as this feature is not yet available for MR Injectors. |
The Ministry of Health has considered this request and will accommodate this in a forthcoming amendment to the technical specifications, with thanks for this feedback. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 66 | 2024-06-12 | Section III – Evaluation and Qualification Criteria, Technical Part, 1. Qualification, point (e) – page 53 The bidder has experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent. The bidder to provide relevant equipment cybersecurity mitigation via their MDS2 Form. Question: In the case of Bidder as a Distributor/not a manufacture, please confirm whether it is acceptable if SOP/proof of cybersecurity practice is the one managed by Distributor/Bidder and MDS2 form is provided by equipment manufacturer. |
Yes, this is acceptable as per the qualification requirement specified in the captioned section. | Supply Requirements | Evaluation Process | Specific Experience |
| 67 | 2024-06-12 | Question/feedback 10: Technical Specifications Excel: Line 283 Estimated Operation Time, 30 minutes We understand that "UPS with 30 minutes in operation time" is intended to prevent systems offline due to electricity blackout. However, this requires an unnecessarily large footprint due to the additional battery cabinet size of such a UPS. For industrial standards (very similarly to Cathlabs), we respectfully request the requirement of the UPS capacity to be updated to 10 minutes of operation time instead of 30 minutes (for the purpose of safe power-down), as switching from PLN to the back-up generator within the hospital takes less than 5 minutes. |
This technical specification will be retained, as it reflects user needs, and bidders are expected to comply with the mandatory criteria, as well as encouraged to comply with the rated criteria in the Excel sheet with technical specifications. This mandatory specification does not impede open and fair bidding. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 68 | 2024-06-12 | Question/feedback 9: Technical Specifications Excel: Line 181 Extravasation (Leakage) Detection System "Extravasation (Leakage) Detection System" is intended to prevent the leaking of contrast media from the veins into surrounding tissue. Therefore, this function is not clinically available or required for MRI injector. For contrast enhanced MRI, contrast media will not be injected to the patient in high pressure (below 305 psi) and low flow rates. To ensure all MR providers in the market can bid openly and fairly, we request that the technical specification for "Extravasation (Leakage) Detection System" to be removed from the RFB, as this feature is not clinically applicable for MR Injectors. |
The Ministry of Health has considered this request and will accommodate this in a forthcoming amendment to the technical specifications, with thanks for this feedback. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 69 | 2024-06-12 | Regarding the technical part of the financial capability qualification, it is stated that we have to submit audited financial reports for the last 3 (three) years (2021, 2022 and 2023) before the deadline for submitting bids, can we just use the 2020, 2021 & 2022 audited financial reports because In Indonesia, it is usually only published in August. In order to ensure that tax reports are reported in June, is it not better if we still to use 2020, 2021 & 2022. If we still ask for 2023, can we use the home statement? |
Yes, this is acceptable as per the qualification requirement specified in the captioned section. BIdder is requested to provide confirmation that the latest financial statement is not available/published yet and bidders can submit interim financial report of the last reported year and/or unaudited financial report (in the example for the year 2023) as reference. | Supply Requirements | Evaluation Process | Financial Capability |
| 70 | 2024-06-12 | Question/feedback 12: In view of the recent market’s input/questions as well as the recently released “ADDENDUM No.1 Dated: June 06, 2024”, we kindly request MOH and World Bank to please grant a minimum extension of 4 weeks on top of the original deadline of 28 June 2024 for the market to submit our most suitable and competitive bids for the benefit of the entire tender process. |
MoH has considered this request and bid submission period will be retained on June 28, 2024, with reference to the Bidding document published on the Project website May 14, 2024 . The amendment to the bidding document and technical specifications only contains minor revisions which should not substantially affect bid preparation timelines. | Bidding Procedure | Procurement Regulations | Procurement Methodology |
| 71 | 2024-11-06 | For the Financial Part, we need to choose one of the forms that match with us. For example, we match with the form ‘For Goods manufactured outside the Purchaser’s Country, to be imported’. However, in GCC 16.1, the payment term is divided into 4 terms, one of them is On Shipment and we need to submit several documents that refer to GCC 13. We would like to ask confirmation regarding this: a. In our case, goods will be imported based on the PO and be pooled in our warehouse in Indonesia. However, the shipping will be conducted from our warehouse to the final destination so it will match if we use ‘For Goods and Services supplied from within the Purchaser’s country’ in GCC 13. Should the category we choose be aligned with the category in the Financial Part? For example, is it allowed if the details of the shipping category we choose is ‘‘For Goods and Services supplied from within the Purchaser’s country” while in the Financial Part we use ‘Goods manufactured outside the Purchaser’s Country, to be imported.’ form? |
Yes, there is payment terms "on shipment" for goods supplied from abroad. Currently is still written "on delivery", this will be revised through amendment. The Price Schedule form and the shipping documents (GCC 13.1) shall be based on whether the goods is manufactured outside or within the Purchaser Country. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 72 | 2024-12-23 | Section III – Evaluation and Qualification Criteria, Technical Part, 1. Qualification, point (e) – page 53 The bidder has experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent. The bidder to provide relevant equipment cybersecurity mitigation via their MDS2 Form. Question: To ensure that Bidder can provide the correct form, please confirm whether the attached MDS2 form is the correct format. |
Bidders are requested to submit an MDS2 form, as consolidated voluntary cybersecurity standard for medical devices, to be included as part of the bid and filled specifically for the devices offered under the bid | Supply Requirements | Evaluation Process | Qualification Requirements |
Contract Award Notice
Contact Us
Procurement Bureau
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
+62 82240166289 (Weekdays, office hours)
