Detail Package
Procurement of Slide Scanner
Project
SIHREN Parallel Financing
Project Description
Strengthening Indonesia's Healthcare Referral Network (SIHREN IsDB): a parallel financing IsDB for the referral hospital component.
Package Name
Procurement of Slide Scanner
Loan No.
IDN-1070
Activity Reference No.
KS.01.02/A.VI/3542/2026
Market Approach
International Open
Procurement Method
Request for Bids (RFB) - 1 Stage 2 Envelope (Rated Criteria)
Estimated Total Cost
€14,821,870.89
Currency
Euro
Stages
Technical Evaluation
Bid Submission Deadline
26 Aug 2026
Package Lot
| Name Of Lots | Units | Amount |
|---|---|---|
| Lot 1: Procurement of Slide Scanner for Western Indonesia | 29 | €8,772,127.67 |
| Lot 2: Procurement of Slide Scanner for Central Indonesia Region and Eastern Indonesia Region | 20 | €6,049,743.22 |
Documentation
Responses to Clarification of Bidding Document (Procurement of Slide Scanner)
| No. | Date of Received | Question | Responses | Part (RFB) | Cluster | Sub Cluster |
|---|---|---|---|---|---|---|
| 1 | 2026-07-08 | We would like to express our interest in participating in the bidding process for the Procurement of Slide Scanner under the Indonesia Health Systems Strengthening Project (SIHREN), RFB No. KS.01.02/A.VI/3542/2026. Our company provides genomics and laboratory solutions (including the Slide Scanner) in Indonesia and is currently evaluating this opportunity together with our technology partner. We are interested in participating in this procurement and would appreciate any additional information or clarification regarding the bidding process and related documents, if applicable. We also intend to attend the Pre-Bid Meeting and look forward to participating in the procurement process. |
Many thanks for your question. We appreciate your interest in this procurement process and are pleased to know of your intention to participate. Please be informed that all procurement information, including the Request for Bids (RFB) document, procurement schedule, and any subsequent clarifications or amendments, is available through the Ministry of Health's website (IHSS). We encourage all prospective bidders to regularly monitor the procurement portal for the latest updates. We also welcome your participation in the Pre-Bid Meeting as scheduled in the bidding document. Should you require any clarification regarding the bidding documents, please submit your questions in accordance with the procedure and timeline specified in the RFB. Responses to all requests for clarification will be provided to all prospective bidders in accordance with the applicable procurement procedures. |
General Inquiry | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 2 | 2026-07-09 | We have carefully reviewed the information available through the provided link and downloaded all the spreadsheet files available. However, we have been unable to locate the detailed technical specifications for the requested equipment. Could you kindly clarify where the technical specifications can be accessed or alternatively provide the complete technical specifications document? At present, the available files appear to contain the item descriptions and quantities, but we are unable to identify the detailed technical requirements needed to prepare a fully compliant technical and financial proposal. |
Please be informed that the detailed Technical Specifications for the Slide Scanner are available on the IHSS SIHREN website at the following link: On the project page, please navigate to the Announcement section and download the document titled: Technical Specification – Slide Scanner Published Date: July 7, 2026 This document contains the complete technical specifications required for the preparation of your technical and financial proposal. Should you encounter any difficulty accessing or downloading the document, please let us know, and we will be pleased to assist you. |
General Inquiry | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 3 | 2026-07-14 | For the pre-bid meeting, I understand that there is an offline session. Do I have to register in advance to attend? And secondly, the online zoom link currently shows a blank webpage when clicked. Is registration also required to join via zoom? |
Many thanks for your question. Please find our responses below: 1. Offline session: No prior registration is required. You may attend the meeting directly at the following venue: Date: July 21, 2026 Time: 10:00 AM (Western Indonesia Time) Location: Prof. Dr. Sujudi Building, 14th Floor Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9, Jakarta 12950, Indonesia 2. Online Zoom session: To join the meeting online, please register through the Event section of the IHSS website by completing the RSVP form. After your registration has been submitted, you will receive the Zoom meeting link and access details. |
General Inquiry | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 4 | 2026-07-17 | Following up on my email dated July 17, 2026, I have received an update from the committee indicating that the online participation has been rescheduled to 10:00 AM Western Indonesia Time However, I have not yet received any confirmation regarding my registration for offline (RSVP) participation, and the pre-bid meeting invitation still indicates a start time of 1:00 PM Western Indonesia Time. I would appreciate your clarification on the following: - Could you please confirm the scheduled time for the pre-bid meeting, both for the online and in-person sessions? Will both sessions now take place at 10:00 AM Western Indonesia Time? - Could you also provide the venue details for those attending the meeting in person? - Additionally, is there a maximum number of company representatives allowed to attend the meeting in person? |
This has already been discussed in row 5 (as per the numberings in column A) |
General Inquiry | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 5 | 2026-07-17 | Good morning. My name is XXX from XXX. I would like to inquire about the Pre-Bid Meeting for the SIHREN – Slide Scanner Procurement, which is scheduled for Tuesday, 21 July. I noticed a discrepancy in the meeting schedule between the online participation registration link and the offline RSVP registration form. According to the online registration form, the Pre-Bid Meeting is scheduled to begin at 7:30 AM, whereas the offline RSVP registration form indicates that the meeting will start at 1:00 PM. Could you kindly clarify the following: What is the confirmed schedule for the Pre-Bid Meeting, both for the online and in-person sessions? Could you please confirm the venue for participants attending the meeting in person? Is there a maximum number of representatives from each company who may attend the meeting in person? Thank you very much for your assistance. We look forward to your clarification. |
Many thanks for your question and your attention regarding the Pre-Bid Meeting for the Procurement of SIHREN – Slide Scanner. In response to your inquiry, we would like to inform you that the schedule, venue, and participation arrangements for the Pre-Bid Meeting have been updated. The latest information, including the meeting time, venue, and procedures for both online and in-person participation, has been published on the IHSS website. We kindly ask you to revisit the relevant link on the IHSS website to access the updated information and complete your registration in accordance with the revised arrangements. Should you have any further questions after reviewing the updated information, please do not hesitate to contact us. Thank you for your attention and cooperation. |
General Inquiry | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 6 | 2026-07-21 | Line 84 -Certified/audited Standard Operating Procedures compliant with ISO 27000 (ISO 27001), SOC2, PCI DSS, NIST, GDPR - ISO27001 is widely accepted in Cyber security however SOC2, PCI NISt and GDPR are either localized or different insustry eg DSS-NIST. As ISO 27001 is generalized and cover most aspects, will ISO27001 alone acceptable? |
many thanks for the questions. At row 84, the Bidder is required to provide documentary evidence of the equipment manufacturer's cybersecurity accreditation in accordance with the specified requirements, namely ISO 27000 (ISO 27001), SOC 2, PCI DSS, NIST, GDPR, or equivalent; or Certified/Audited Standard Operating Procedures compliant with ISO 27000 (ISO 27001), SOC 2, PCI DSS, NIST, GDPR, or equivalent. Accordingly, submission of an ISO 27001 certificate is acceptable, as are other standards that can be demonstrated to be equivalent to the specified requirements. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 7 | 2026-07-21 | line 59 and 60 are locked to prive response | Many thanks for your questions. The Technical Specifications file will be amended to unlock Rows 59 and 60, and the revised file will subsequently be re-uploaded to IHSS. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 8 | 2026-07-21 | Line 41 Stroage of Digital Slide Images - no specifc scanned minimum qty provided per day or period of storage,. It will be hard to estiamte. however line 42 showed 1TB minimum as requirements. Will 1TB stroage satisfy the storage space requirement? |
Many thanks for your questions. In the Technical Specifications prepared by ECRI Consulting, Row 41, "Storage of Digital Slide Images – requirement: Bidder to provide a storage solution with adequate capacity to accommodate the hospital's retention policy,” and Line 42, “Storage Capacity – requirement: Minimum 1 TB,” represent the minimum and mandatory requirements. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 9 | 2026-07-21 | Dear Procurement Committee 4 - IHSS, MoH, We tried to join the zoom meeting for the briefing this morning, however, for certain reasons, the zoom link proivded in the bidding document was not worked. We will have some questions to the comimitte for your comments the questions are form R5_Technical Part_Slide Scanner_20260325_LOT 1/2 1. line 36, Digital pathology Slide Image management software - specifications only shows requirement as annotation , no specific data (eg patient name, patient data etc.. We wish to clarify as these functions are capable with complime |
As explained in Line 36, as long as the requirement to “open, view, and annotate digital pathology slide images” is fulfilled, the presence of additional functions beyond the stated requirement will not be an issue. Will be maintaned the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 10 | 2026-07-22 | Dear Procurement Committee 4 IHSS, Ministry of Health Republic of Indonesia, May I kindly ask if it would be possible to share the presentation slides that were presented during the yesterday session? Best Regards, XXX |
Many thanks for your questions. The Pre-Bid Meeting materials will be uploaded and made available through IHSS |
General Inquiry | Related to IHSS | Question related to IHSS project |
| 11 | 2026-07-22 | For the AI specification, is it should be the one from the software from the unit, or using 3rd party also possible? If we are possible to use the 3rd party, if they charge by the sample, how many sample we need to quote in this bidding? |
AI Capability specification refers to the availability of AI-capable software in the equipment unit. 3rd party services that is not part of the equipment, is not applicable for this requirement. |
Supply Requirements | Evaluation Process | Qualification Requirements |
| 12 | 2026-07-22 | For the Financial Qualification, can we use the AATO from our parent company and place the bidding with using our company as the lead bidding? Because we are the one who held the registration for the distribution and supply. |
Many thanks for your questions. With reference to the provisions of Chapter V of the Qualification Data Sheet, Section B. Supplier Qualification Requirements, point 3), participants must have an average annual turnover over the last 3 (three) years as specified in the Annual Turnover Table. In accordance with the provisions of the Selection Documents, under these circumstances, the Purchaser/Procurement Committee may verify the participant’s financial stability and assess the participant’s financial health— not that of its parent company. The Financial Qualification shall be assessed based solely on the financial statements submitted by the Lead and the JV members. Financial information provided by any party other than the Lead or the JV members shall not be considered in the Financial Qualification evaluation |
Supply Requirements | Evaluation Process | Financial Capability |
| 13 | 2026-07-23 | Row 26 Total Scanning Speed per histology slide (15mm x 15 mm scan area), sec Technical Specification Excel Spreadsheet We respectfully request the removal of the specification. Operating at ≤45 seconds at 40x magnification can compromise the critical image quality required for the Whole Slide Imaging (WSI) and cause increase risk of line stitching errors due to rapid acceleration and deceleration of the motorized stage. This speed also can cause a misalignment during the image-stitching process resulting in visual distortions, tissue overlaps, or loss of crucial cellular details at the stitch boundaries. Moreover, rushing the scan time can limits the dynamic autofocus system's ability to adjust uneven tissue thickness within an extremely narrow depth of field and introduces mechanical micro-vibrations that cause motion blur |
Many thanks for the questions. This requirement is included in consideration of the fact that some models available on the market are capable of achieving faster scanning speeds. As this is a preferred requirement, failure to comply with this requirement will not disqualify the Bidder. In the Technical Specifications prepared by ECRI Consulting, Line 26, “Total Scanning Speed per Histology Slide (15 mm × 15 mm scan area), requirement ≤ 45 seconds at 40x,” is considered a preferred requirement. As long as the Bidder complies with the mandatory requirement specified in Line 24 of the Technical Specifications prepared by ECRI Consulting, namely “Total Scanning Speed per Histology Slide (15 mm × 15 mm scan area), requirement ≤ 180 seconds at 40x,” non-compliance with the preferred requirement in Line 26 will not be considered an issue. Therefore, the specification will be maintained. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 14 | 2026-07-23 | Row 21 Slide Capacity Technical Specification Excel Spreadsheet We request to have a dual-scanner configuration (≥60 slides & ≥6 slides) for independent image generation. As slide scanner most likely to be utilized in the vertical hospital (e.g. RSCM, Dharmais, Sardjito) as the referral, managing a high daily workload of approximately 300 slides/ day including H&E, IHC, and cytology. Laboratory workflows naturally culminate in a massive end-of-shift production peak, frequently accumulating up to 150 slides simultaneously. A ≥ 150 -slide capacity is mathematically necessary to absorb this entire batch in a single run. This capability prevents the clinical fragmentation of complex cases across multiple scan cycles, enables uninterrupted overnight walk-away automation, and ensures a zero-backlog workflow for pathologists the following morning, thereby securing a rapid Turnaround Time (TAT) for critical cancer treatments As an alternative, we are proposing that the hospital use two scanners to generate digital images. This recommendation is based on the high volume of pathology lab samples processed at vertical hospitals. Even with a single high-throughput scanner, the Turnaround Time (TAT) will be longer because it is limited to just one optical lens. By utilizing two scanners, the hospital will benefit from having two optical lenses operating simultaneously across two instruments, which will significantly speed up the TAT. This would mean having a dual-scanner configuration (≥60 slides & ≥6 slides) for independent image generation. |
Many thanks for your questions. In the Technical Specifications prepared by ECRI Consulting, Line 21 states "Slide Capacity Requirement ≥ 60 slides." This requirement was also discussed during the vendor conference and was mutually agreed upon with the End User as ≥ 60 slides. will be maintain the specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 15 | 2026-07-23 | dear the Ministry of Health Republic of Indonesia, We hereby attach a statement of interest to participate in the procurement of Slide Scanner. For further information, please let us know. |
Dear Sir/Madam, Thank you for your email and for submitting your Statement of Interest to participate in the Slide Scanner procurement. We acknowledge receipt of your Statement of Interest. Thank you for your interest in this procurement. Kind regards, PC 4 - SIHREN |
General Inquiry | Related to IHSS | Question related to IHSS project |
| 16 | 2026-07-23 | User Training List of Related Services and Completion Schedule p. 105 Section VII – Schedule of Requirements and Row 113 User Training of Technical Specification Excel Spreadsheet We would like to confirm that the second training (refresher course) can be delivered within 12 months as stated in page 105. If so, we request to amend Row 113 User Training of the technical specifications which states that the refresher course should be delivered three (3) months after installation |
This question is similar to the previous question #8. Please refer to the respective response |
Supply Requirements | Contract Management | Contract |
| 17 | 2026-07-23 | Row 73 Interface with Information System Technical Specification Excel Spreadsheet We propose to include sample tracking system integration among the options for Interface with Information System. Kindly consider the specification described below: “Required; e.g.: HIS, LIS, EMR, Sample Tracking System, etc.” Sample tracking system integration ensures end-to-end specimen traceability and an unbroken chain of custody from initial receipt through to digital scanning. This is crucial for minimizing pre-analytical errors, mitigating operational risks, and ensuring patient safety |
Many thanks for the questions. Any capability to interface to any form of information system will be accepted, as long as the Bidder properly demonstrate the compliance to the specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 18 | 2026-07-23 | Documents of Registration p. 70 Bidder Information Form, Section IV Bidding Forms On page 70, the Bidder Information Form requires bidders to submit copies of the articles of incorporation and/or documents of registration. In case the bidder is from Indonesia, may we confirm if they are required to submit their Nomor Induk Berusaha (NIB) / Business Identification Number? As the MOH may be aware, the Government of Indonesia issued the Peraturan Badan Pusat Statistik (BPS) No. 7 Year 2025 (PBPS 7/2025) last December 2025. As such, the NIB may not yet show remarks that it has been updated under Klasifikasi Baku Lapangan Usaha Indonesia 2025 (KBLI 2025). |
Many thanks for the questions. The Business Identification Number (NIB) is not required for international bidding. |
Bidding Procedure | Procurement Regulations | Forms |
| 19 | 2026-07-23 | Row 76 Type of Networking / Connectivity Interface Technical Specification Excel Spreadsheet We request to clarify the specification. Kindly consider the specification described below: “Required; Wireless or Wired (LAN Port or equivalent), or both” We request to allow other terminologies to describe the LAN Port such as Ethernet Port and other equivalents as different company brochures describe the networking/connectivity interfaces using varying terms. These terms are equal. LAN ports and Ethernet ports are the same, typically referring to the RJ45 physical socket used for wired networking on computers, routers, and switches. "Ethernet" refers to the technology and cable type, while "LAN" (Local Area Network) describes the purpose of connecting devices within a local network. |
Many thanks for the questions. The intention of the requirement in to indicate a capability of wireless or wired connection to network. Any form of wireless or wired connection technology/method is acceptable to comply to this specification. will be maintain the specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 20 | 2026-07-23 | Material Safety Data Sheet Environmental and Social Requirements p. 106 Section VII – Schedule of Requirements May we confirm that Material Safety Data Sheet (MSDS) mentioned in page 106 of the Schedule of Requirements is not required for the main Slide Scanner unit? MSDS is not applicable to the Slide Scanner because it is an imaging solution and does not use any chemicals in its operation and use. A Material Safety Data Sheet is required whenever a chemical product, mixture, or substance is classified as hazardous or contains hazardous ingredients is used in a hospital setting |
Many thanks for the questions. This requirement is a standard format in the RFB (Bidding Document) for the IHSS–SIHREN Project. Bidders may submit documents or statements that fulfill the substance of the requirement in accordance with the specified points. If the main Slide Scanner unit does not use chemicals, as stated by the bidder, this may be declared in the submitted documentation. Will be maintained the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 21 | 2026-07-23 | Row 42 Storage Capacity Technical \Specification Excel Spreadsheet May we confirm that the 1 TB storage capacity refers to the server storage to be provided by the vendor? |
Many thanks for your questions. Yes, the storage capacity is to be provided by the vendor with the equipment, either integrated as part of the equipment or a separate server |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 22 | 2026-07-23 | Row 90 Does the equipment include any AI Capability? Technical Specification Excel Spreadsheet We propose to reclassify the AI capability from "preferred" to "mandatory" requirement. The AI capability is essential for a vertical hospital to ensure advanced diagnostic support and clinical excellence. In a high volume referral hospital setting, AI-assisted pathology can significantly enhance diagnostic precision, reduce inter-observer variability, and serve as a reliable ""second opinion"" for complex cases. By providing AI capability, it can reduce the pathologist cognitive fatigue and accelerates diagnostic TAT which can deliver the highest standard of rapid, accurate, and technologically advanced patient care |
Many thanks for the questions. In the Technical Specifications prepared by ECRI Consulting, Line 90 states: “Does the equipment include any AI capability? Requirement—Bidder to specify AI capabilities. Equipment must be an open system for AI compatibility.” This requirement is listed as “preferred.” Not all models in the market include AI capability as standard, hence it is set as a preferred requirement to ensure inclusiveness and neutrality of the technical specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 23 | 2026-07-23 | Row 99: Remote Consultation Capabilities Technical Specification Excel Spreadsheet We propose to reclassify the remote consultation capabilities from "preferred" to "mandatory" requirement. Traditional second-opinion workflows rely on the physical transit of glass slides via couriers, which introduces significant turnaround time (TAT) delays and inherent risks of specimen breakage, loss, or degradation. Mandating a digital consultation capability transforms days of logistical wait-time into minutes of digital access, directly accelerating the commencement of patient treatment protocols and mitigating the risks associated with the physical chain of custody. |
Draft response: This question is similar to the previous question #2. Please refer to the respective response |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 24 | 2026-07-23 | Row 97: Does the equipment have telepathology capability or can it be used in telepathology applications? Technical Specification Excel Spreadsheet We propose to reclassify the telepathology capability from "preferred" to "mandatory" requirement. This criterion is very critical for a vertical hospital as it fundamentally elevates the diagnostic accuracy and operational efficiency. In a tertiary referral setting that frequently handles a complex oncology and rare cases, telepathology is no longer an optional feature but become a vital clinical infrastructure that enables immediate, real-time consultations, and rapid intraoperative frozen section reviews, and dynamic multidisciplinary team. This can significantly reduce the diagnostic TAT |
Many thanks to your questions. Telepathology features typically involved remote user access to whole slide images as well as remote multi-user reviews and consultations. It does not include remote operation of the equipment, which is not available in most models in the market Line 36 refers to requirement for the Digital Pathology Slide Image Management Software (IMS) to open, view and annotate digital pathology slide images, for the users to access the pathology slides within the clinical facility Line 37 refers to ability for the IMS to perform sharing of static slide images or stream slide images in telepathology. This allows users to perform remote consultation and remote collaboration with other clinicians. We will amend the specification technical of part |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 25 | 2026-07-23 | Row 41 Storage of Digital Slide Images Technical Specification Excel Spreadsheet The MOH is asking the bidder to provide a storage solution with adequate capacity to accommodate the hospital's retention policy; however, it is not clear what the retention policy being referred to for the hospital is. Row 42 (Storage Capacity) indicates a minimum storage capacity of one (1) TB. May we confirm that the one (1) TB referenced in row 42 is the hospital retention policy mentioned in row 41 Kindly please clarify so that bidders can submit offers on equal terms. |
This question is similar to the previous question #2. Please refer to the respective response |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 26 | 2026-07-23 | Row 108: Temperature Requirements Technical Specification Excel Spreadsheet We respectfully request to change the specification to "The areas temperature ranges from 22°C to 31 °C. Wider range is acceptable. Equipment must be operational in that temperature range. If it is not, please specify the range needed.” This will allow for broader competition as the current specification only allows for one (1) vendor to participate. It prevents the participation of equally reputable global companies. |
Many thanks for the questions. In the Technical Specifications prepared by ECRI Consulting, Line 108 states: "Temperature Requirements – The ambient temperature ranges from 22°C to 32°C. A wider range is acceptable. The equipment must be operational within that temperature range. If not, please specify the required operating range." The operating temperature range provided by the Bidder, 22°C to 31°C, remains within the required temperature range specified in the Technical Specifications. Therefore, the specification will be amend |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 27 | 2026-07-23 | Row 37 Image Share Technical Specification Excel Spreadsheet We request to add user authentication via account credentials to the Image Share specification. Kindly consider the specification described below: “Required; Allow secure sharing/streaming of slide images for telepathology purpose. Access to shared slides must require user authentication via account credentials to ensure only authorized personnel can view sensitive medical images.” Image sharing is essential for telepathology workflows. To ensure secure access, we propose adding a login feature to this requirement. By requiring users to authenticate with their account credentials before accessing shared slides, we guarantee that only authorized personnel can view sensitive images. This approach also creates an audit trail of access activity, supporting compliance and data protection requirements. Account-based access eliminates the need to transfer actual image files via email or other methods—users can securely view slides directly after logging in. |
Many thanks for the questions. In the Technical Specifications prepared by ECRI Consulting, Line 37, "Image Share requirement – Allow sharing/streaming of slide images for telepathology purposes," already specifies the requirement for the image sharing/streaming functionality to support telepathology. The bidder can provide the appropriate software set up that supports this function, to comply this requirement. The vendor’s inquiry will be addressed through the clarification process. Although account credentials may be provided as a means of access control, there is a concern that such a mechanism may not be utilized effectively. For telepathology purposes, it would be preferable for the system to support integration with the Ministry of Health’s SATUSEHAT platform/server. Doctors and pathologists should be able to access the images without being restricted by the system, using standard file formats such as DICOM, TIF/TIFF, and SVS. will be maintain the specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 28 | 2026-07-23 | Row 109 Humidity Requirements Technical Specification Excel Spreadsheet We would like to inform the MoH that no slide scanner in the market can operate up to 90% humidity. We respectfully request to change the specification to "The area's relative humidity ranges from 70% to 80%. Wider range is acceptable. Equipment must be operational in that range. If it is not, please specify the range needed." Doing so will allow all qualified vendors to participate. For reference, the same adjustment has been made for the SOPHI Procurement of Chemistry Analyzer, Centrifugal (for Clinical Use) with RFB No.: ID-PMU SOPHI-483438-GO-RFB. Thank you for the opportunity to submit our clarifications and we look forward to receiving your feedback |
Many thanks for the questions. This requirement intends the Bidder to provide information on the operating humidity of the equipment. The requirement allows the Bidders to indicate any operating humidity range, hence it does not disqualify any brand models. The Bidder's proposal able to be complied within the stated range. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 29 | 2026-07-23 | Row 98: Remote Diagnostic Capabilities Technical Specification Excel Spreadsheet We propose to reclassify the remote diagnostic capabilities from "preferred" to "mandatory" requirement. The implementation of remote diagnostic capabilities is a strategic necessity to bridge the gap in subspecialty pathology coverage. In many clinical settings, particularly in underserved or geographically isolated regions, access to on-site expert pathologists is limited. Making this capability mandatory ensures that the institution can leverage a decentralized network of specialists, providing every patient with access to expert-level diagnosis regardless of their physical location". |
Draft response: This question is similar to the previous question #2. Please refer to the respective response |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 30 | 2026-07-23 | Financial Capability – AATO Compliance p. 53 Section III Evaluation and Qualification May we clarify what exchange rate should be used in computing minimum AATO compliance? As per point a, Financial Capability on page 53 of the RFB (Section III - Evaluation and Qualification) the bidder should have minimum average annual turnover of € 9,503,138 for Lot 1 and € 6,553,888 for Lot 2. For companies that do not use Euro in their financial statements, kindly please clarify what exchange rate would be used? May we propose July 8, 2026 which is the date when the Request for Bids was published. The bid deadline date (August 19, 2026) cannot be used as the documents (AATO computation) need to be prepared before the bid deadline. |
Thank you for your question. The Bidding Document specifies the Minimum Average Annual Turnover (AATO) requirement in Euro (€) but does not prescribe a specific exchange rate for converting financial statements prepared in other currencies. To ensure a fair and consistent basis for evaluation, all bidders shall use the Bank Indonesia (BI) selling exchange rate applicable on the date of the respective financial report. |
Supply Requirements | Evaluation Process | Financial Capability |
| 31 | 2026-07-23 | Dear Procurement Committee 4: We are writing to seek clarifications on the following questions, pursuant to Instructions to Bidder (ITB 7.1) of the bidding documents: Row 17: To Digitalize Pathology Slides Technical Technical Specification Excel Spreadsheet Row 17: To Digitalize Pathology Slides We request to clarify the specification. Kindly consider the specification described below: “Required; Intended for clinical diagnostic use (In Vitro Diagnostics)” The industry standard used in product brochures to describe the medical device's use is categorized as either In Vitro Diagnostics, which are used for clinical diagnostics, or Research Use Only, which are limited to research applications only |
Many thanks for your questions. Required; Intended for clinical diagnostic use Bidder to provide approval document/certificate by the relevant regulator (CE-IVD, FDA Clearance, or equivalent) |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 32 | 2026-07-23 | Customer Due Diligence Requirements p. 11 Section III Evaluation and Qualification May we confirm that the IsDB AML/CFT/KYC Questionnaire/Form is only to be submitted after the bid deadline and only by the successful bidder? As per point (a) on page 11 A Bidder shall provide such documentary evidence of eligibility satisfactory to the Purchaser, as the Purchaser shall reasonably request (a) Successful bidders, i.e. Prequalified Contractors, shall be reviewed and subject to onboarding Customer Due Diligence. Only bidders presenting satisfactory Compliance Due Diligence shall be qualified to pursue the selection process and to complete the attached IsDB AML/CFT/KYC Questionnaire/Form for further Compliance Due Diligence in accordance with IsDB Policy on Anti-Money Laundering (AML), Countering the Financing of Terrorism (CFT) and Know Your Customer (KYC) approved on 19/12/2019 through BED Resolution IsDB/BED/15/12/019/(333)/80. |
Thank you for your question. Your understanding is correct. As stipulated under ITB 4.9(a), the IsDB AML/CFT/KYC Questionnaire/Form is not required to be submitted as part of the Bid at the bid submission stage. The Customer Due Diligence (CDD) process, including the completion of the IsDB AML/CFT/KYC Questionnaire/Form, shall only be conducted for the successful bidder(s) as part of the onboarding Compliance Due Diligence process prior to contract award, in accordance with the IsDB Policy on Anti Money Laundering (AML), Countering the Financing of Terrorism (CFT), and Know Your Customer (KYC). Accordingly, bidders are not required to submit the IsDB AML/CFT/KYC Questionnaire/Form together with their Bid |
Bidding Procedure | Procurement Regulations | Forms |
| 33 | 2026-07-23 | Date of Delivery p. 93-96 List of Goods and Delivery Schedule We request to amend the delivery dates indicated on the List of Goods and Delivery Schedule on pages 94-96 to 2027. On page 93, the earliest delivery date specified is January 2027 and the latest is December 2027. Thank you for the opportunity to submit our clarifications and we look forward to receiving your feedback. |
Many thanks for your questions. For the List of Goods and Delivery Schedule on pages 94–96, the schedule shall remain as specified in the RFB, i.e., for the year 2027. The delivery locations shall also remain unchanged and shall be in accordance with the procurement planning for 2026. |
General Inquiry | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 34 | 2026-07-23 | Dear Procurement Committee 4 We are writing to seek clarifications on the following questions, pursuant to Instructions to Bidder (ITB 7.1) of the bidding documents: User Training List of Related Services and Completion Schedule p. 98 & p. 105 Section VII – Schedule of Requirements Dear Procurement Committee 4 We are writing to seek clarifications on the following questions, pursuant to Instructions to Bidder (ITB 7.1) of the bidding documents: We would like to kindly confirm that only 2 user training is required per unit and that the second user training may be held online as stated on page 98. There is a discrepancy in two different sections of the bid document. On page 98, it mentions that two (2) user trainings are required, and the second training can be held online. However, on page 105 (16. User Training and Operational Support), the RFB mentions that two in-person training sessions are required at each location, and a refresher training session is required on a quarterly basis. We kindly request to amend Item 16 on User Training and Operational Support on page 105 to be consistent with the Schedule of Requirements. |
Many thanks for the questions. We will amend the Bidding Document as follows: 1. Remove the statement “The second user training may be held online” on page 98. 2. Revise the statement on page 105 as follows: “The second training is a refresher course, to be delivered within a maximum of 12 months thereafter, or on a later date as agreed with the hospital.” |
Contract | Contract Management | Contract |
| 35 | 2026-07-28 | 7. Technical Specification Row 97 - Telemedicine Please confirm if this is standalone telepathology software platform or only the scanner eco-system we provide can achieve telepathology function is enough? Since IMS can also achieve telepathology function. |
This question is similar to the previous question #2. Please refer to the respective response | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 36 | 2026-07-28 | 8. Technical Specification Row 90 - ARTIFICIAL INTELLIGENCE (AI) Please confirm the scope of AI capabilities, to confirm whether automatic analytical functions is included or not as part of AI capabilities. |
Many thanks for the questions. In the Technical Specifications prepared by ECRI Consulting, Line 90 states: “Does the equipment include any AI capability? Requirement—Bidder to specify AI capabilities. Equipment must be an open system for AI compatibility.” This requirement is listed as “preferred.” Not all models in the market include AI capability as standard, hence it is set as a preferred requirement to ensure inclusiveness and neutrality of the technical specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 37 | 2026-07-28 | RFB – Functional Guarantees Related to “Functional Guarantees” document, in the previous clarification of MRI, 2024, it is stated that this document indicated by the Device Specific Excel Sheet. Does this still applicable for 2026 submission? If not, please clarify what type of document we have to furnish for this requirement. |
Many thanks for your questions. For the Functional Guarantees, bidders may provide the required information in rows 116 and 117 of the Technical Specification Form, which is available on the IHSS – SIHREN – IsDB website |
Contract | Contract Management | Contract |
| 38 | 2026-07-28 | RFB - Locus Procurement of Slide Scanner For the implementation of Slide Scanner, please indicate the NTO for slide scanner in each lot will be done in how many batches as this affects the inspection and timeline. |
Many thanks for the questions. As stated in the RFB, the List of Goods and Delivery Schedule has already been specified on page 93 |
Contract | Related to Proc Plan and Packaging Arr. | Question related to Procurement Planning and Packaging Arrangements |
| 39 | 2026-07-28 | 5. RFB Section III - Evaluation and Qualification Page 53 Specific Experience One proposed JV member holds an 80% ownership interest in a subsidiary that has completed several relevant contracts directly with end-user hospitals. However, the contracts were signed and performed in the subsidiary’s name, while the subsidiary will not be a member of the proposed three-member JV. Please confirm whether these contracts may be used to satisfy the Specific Experience requirement of the JV member. If yes, please clarify the supporting documents required to establish the ownership relationship and eligibility of the experience. If not, please confirm whether the subsidiary must participate as a JV member or in another recognized capacity for its experience to be considered. |
The qualification evaluation (including Specific Experience) shall only take into account the experience of the legal entity that directly submits the application/bid. Experience from third parties, including the parent entity, subsidiary, affiliated entity, or subcontractor (except for specialized subcontractors explicitly permitted under the procurement documents), shall not be used to satisfy the qualification requirements of the respective Joint Venture (JV) member. | Supply Requirements | Evaluation Process | Specific Experience |
| 40 | 2026-07-28 | Technical Specification Row 109 - Humidity Level The Technical Specification states an operating humidity range of 70%–90% RH. We request to MOH to change this to below 70% as A continuous operating environment above approximately 70% RH may increase the risk of condensation, microbial growth, corrosion, optical contamination, and deterioration of electronic components, particularly in a pathology laboratory where slides, staining materials, and sensitive imaging components are handled. Please therefore confirm whether the intended requirement may be revised to a more conventional operating range, such as 30%–70% RH |
Many thanks for the questions. This requirement intends the Bidder to provide information on the operating humidity of the equipment. The requirement allows the Bidders to indicate any operating humidity range, hence it does not disqualify any brand models. The Bidder's proposal able to be complied within the stated range. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 41 | 2026-07-28 | RFB – Price Schedule For accessories that are bought locally but not manufactured locally, does this items need to be disclosed in price schedule as separate from the main goods? If yes, please indicate which form must be used. |
Many thanks for your questions. The “Price Schedule - Accessories” form is attached in the file linked under “Financial Part - 6. Proposed Accessories and Price” on the IHSS - SIHREN - IsDB website. |
Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 42 | 2026-07-28 | Technical Specification – Installation Activities Room preparation There’s a installation activities in technical specification and there’s a reference to definition of “bluebook”. Please elaborate on what bluebook and also whether for Slide Scanner product, MOH requires vendor to do a more detail room preparation (similar to CT-Scan, where vendors are expected to completely furnish a whole new room). Because as we understand for this product, this is plug & play product and thus does not need heavy room preparation. |
Many thanks for the questions. The Installation Activities Sheet has already outlined the installation activities in accordance with the characteristics of the Slide Scanner equipment. Further details regarding the implementation of these activities will be set out in the appendix to the contract document |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 43 | 2026-07-28 | Technical Specification Row 90 - ARTIFICIAL INTELLIGENCE (AI) Please confirm the scope of AI capabilities, to confirm whether automatic analytical functions is included or not as part of AI capabilities. |
Draft response: This question is similar to the previous question #31. Please refer to the respective response |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 44 | 2026-07-28 | Technical Specification Row 53 – Printer for Barcode The Technical Specification requires a barcode printer. Please clarify the intended barcode printer, is it a standalone thermal barcode printer or is it refers to slide printer? Could you provide a reference, whether it is like example A: or example B: Considering the estimate cost, we believe example A would offer the most cost efficient solution compared to example B |
Many thanks for the questions. This requirement encompasses either an integrated barcode printer in the slide scanner or a separate barcode printer. If the Bidder able to provide either type of barcode printer, they comply to the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 45 | 2026-07-28 | We are writing this letter to request a clarification on the following: 1. Technical Specification Row 36 - Digital Pathology Slide Image Management Software (IMS) The Technical Specification requires an Image Management Software (IMS) for Digital Pathology Slides. Since IMS is generally a network-based platform that can connect and manage images from multiple slide scanners, please clarify the intended licensing and deployment model. Does the requirement mean: each Slide Scanner unit must be supplied with a separate, standalone IMS license; or each Slide Scanner unit only requires one user/account access to a shared IMS ecosystem that may connect multiple scanners? Please also confirm whether the required quantity should be interpreted as one IMS system per hospital/site, one IMS license per scanner, or one account/access per scanner. This clarification is necessary because each interpretation has a materially different technical architecture and pricing impact. |
Many thanks for your questions. As explained in line 36, as long as the requirement to “open, view, and annotate digital pathology slide images” is fulfilled, the presence of additional functions beyond those requirements will not be an issue. Will be maintained the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 46 | 2026-07-28 | We are writing this letter to request a clarification on the following: 1. Technical Specification Row 36 - Digital Pathology Slide Image Management Software (IMS) The Technical Specification requires an Image Management Software (IMS) for Digital Pathology Slides. Since IMS is generally a network-based platform that can connect and manage images from multiple slide scanners, please clarify the intended licensing and deployment model. Does the requirement mean: each Slide Scanner unit must be supplied with a separate, standalone IMS license; or each Slide Scanner unit only requires one user/account access to a shared IMS ecosystem that may connect multiple scanners? Please also confirm whether the required quantity should be interpreted as one IMS system per hospital/site, one IMS license per scanner, or one account/access per scanner. This clarification is necessary because each interpretation has a materially different technical architecture and pricing impact. |
As explained in line 36, as long as the requirement to “open, view, and annotate digital pathology slide images” is fulfilled, the presence of additional functions beyond those requirements will not be an issue. Will be maintained the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 47 | 2026-07-28 | Technical Specification Row 70 - Certifications related to Energy Efficiency Please confirm whether this refer to whole slide scanner system or can be parts that makes up the slide scanner? |
Many thanks for the questions. To comply this requirement, the Bidders will need to provide any certification of energy efficiency that is related to the slide scanner equipment. Certification may be provided at system level or for the principal energy-consuming components that make up the system; either is acceptable as supporting evidence. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 48 | 2026-08-03 | We are writing this letter to request a second batch of clarification on the following: 1. Joint Venture We would like clarification regarding JV members. Since JV members qualification must reach a minimum of 20% AATO, please confirm whether it is okay if the current AKL holder does not join as JV member due to not able to reach 20% AATO minimum and only after the contract award and performance this AKL holder is involved as subcontractor. |
many thanks for your questions. Yes, this is permitted. The current AKL holder is not required to participate as a member of the JV and may be engaged as a subcontractor after the contract is awarded, provided that such arrangement complies with the applicable provisions of the Bidding Document and the requirements for subcontracting during contract implementation. | Supply Requirements | Evaluation Process | Eligible Bidders (including joint venture) |
| 49 | 2026-08-03 | 2. AATO If a company currently also in process of bidding process of other IHSS tenders, does their AATO capacity to join a new tender subtracted by the minimum qualification AATO that is currently on-going or is it counted independently from other tenders? |
There is no mechanism for deducting or allocating the company’s AATO merely because the company is participating in other IHSS tenders. However, compliance with the AATO requirement for each tender will still be verified based on the financial documents submitted by the participant and the applicable requirements of each respective tender. | Supply Requirements | Evaluation Process | Financial Capability |
| 50 | 2026-08-04 | Row 81: Support Capability Technical Specification Excel Spreadsheet We would like to clarify that the onsite diagnosis requirement to the capability of the instrument to perform diagnostic features when users face any errors or technical issues on-site. We understand that this is not a service that the bidder must supply given that the requirement for “Response Time, Remote Technical Support (Phone/Email)” is already listed on Row 121. The clarification is important to ensure that the correct documentation is provided to prove compliance. |
many thanks for your questions. Line 81 refers to the instrument's own self-diagnostic/troubleshooting capability (error detection and guided resolution on the unit), which is distinct from the remote technical-support response time at Line 121 (a service commitment). They are separate requirements. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 51 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 80): System Upgradeable in Future; Software and hardware updates and upgrades at no cost Request to clarify the scope of updates and upgrades covered under this requirement. We request that this specification be clarifed further. The term “upgrades” may encompass a broad range of activities ranging from routine software updates to major hardware replacement, capacity expansion or mid-life technology refreshes. Clarification is requested to define whether the requirement refers solely to maintenance related updates and software improvements, or whether it also includes substantial hardware replacement and infrastructure expansion at no additional cost. |
Many thanks for your queestions. Software and hardware updates/upgrades at no cost" is intended to cover software/firmware updates, patches and security updates, and minor upgrades during the warranty/extended-warranty term — not major hardware replacement, capacity expansion or mid-life technology refresh. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 52 | 2026-08-04 | Row 26: Total Scanning Speed per histology slide (15mm x 15 mm scan area), sec Technical Specification Excel Spreadsheet We propose to revise the specification to: "Preferred; <36 seconds at 20x (15mm x 15mm area of interest)" According to standard regulation of College of American Pathologists (CAP), standard whole slide imaging requires an initial comprehensive scanning at 20x magnification to efficiently evaluate tissue architecture and locate diagnostic hotspot. Scanning at directly 40x magnification is only reserved for targeted, secondary evaluations of small Regions of Interest (ROIs) to resolve minute focal findings or perform cellular-level scoring |
Many thanks for your questions. Following the Bidder's proposal may lead to unequal evaluation of this specification, as the mandatory and 1st order preferred specification are evaluated against 40x magnification. Additionally, some equipment models are unable to perform scanning at 20x magnification, hence may reduce the neutrality of the specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 53 | 2026-08-04 | Row 26: Total Scanning Speed per histology slide (15mm x 15 mm scan area), sec Technical Specification Excel Spreadsheet We propose to revise the specification to: "Preferred; <36 seconds at 20x (15mm x 15mm area of interest)" According to standard regulation of College of American Pathologists (CAP), standard whole slide imaging requires an initial comprehensive scanning at 20x magnification to efficiently evaluate tissue architecture and locate diagnostic hotspot. Scanning at directly 40x magnification is only reserved for targeted, secondary evaluations of small Regions of Interest (ROIs) to resolve minute focal findings or perform cellular-level scoring |
Many thanks for your questions. Following the Bidder's proposal may lead to unequal evaluation of this specification, as the mandatory and 1st order preferred specification are evaluated against 40x magnification. Additionally, some equipment models are unable to perform scanning at 20x magnification, hence may reduce the neutrality of the specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 54 | 2026-08-04 | Section III - Evaluation and Qualification (page 54) Qualification Criteria (ITB 32.1); point (e): i. A certification/accreditation demonstrating the Bidder’s compliance with ISO 27000 (ISO 27001), SOC2, PCI DSS, NIST, GDPR, or equivalent; or Certified/audited Standard Operating Procedures demonstrating the Bidder’s compliance with ISO 27000 (ISO 27001), SOC2, PCI DSS, NIST, GDPR, or equivalent. Please confirm if holding one of the mentioned framework standard: ISO 27001; is sufficient evidence for Bidder to show commitment and experience in demonstrating compliance towards cybersecurity. ISO 27001 internationally recognized as the foundational information security standardm which establishes a comprehensive risk-based framework covering information security governance, policies, access control, asset management, incident management, business continuity, supplier management, compliance, and continuous improvement. Therefore, ISO 27001 has covered the underlying security principles expected by the other frameworks. Moreover, the other standards might not be relevant to healthcare business. For example: - PCI DSS; is a sector-specific standard for payment card environments. - GDPR; a privacy regulation, not a certification scheme. |
Many thanks for your questions. With regard to Section III – Evaluation and Qualification (Page 54), Qualification Criteria (ITB 32.1), Point (e), please note that we hereby revise our previous response. Contrary to our previous response, the cybersecurity requirement under Point (e) will be retained in the RFB. Accordingly, the Bidder has experience in managing cybersecurity, practice, and track record. The Bidder is to provide documentary evidence of relevant cybersecurity experience, as applicable, by submitting: i. A certification/accreditation demonstrating the Bidder’s compliance with ISO 27000 (ISO 27001), SOC 2, PCI DSS, NIST, GDPR, or equivalent; or certified/audited Standard Operating Procedures demonstrating the Bidder’s compliance with ISO 27000 (ISO 27001), SOC 2, PCI DSS, NIST, GDPR, or equivalent. Please consider this response as a revision to our previous clarification regarding the cybersecurity requirement. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 55 | 2026-08-04 | Question 2 – Installation Activities and Turnkey Scope With reference to the 13-step Installation Activities table in Section VII, please clarify the following: (a) Scope of fit-out works Does the Bidder have full responsibility for arranging and managing all required fit-out and construction works, including the engagement of local contractors, or will the Purchaser/hospital arrange these works based on the Bidder’s technical requirements and supervision? (b) Bluebook requirements Please clarify the expected content and level of detail of the “bluebook.” Is there a standard template, who will be responsible for its approval, and what is the expected approval timeline? |
Many thanks for your questions. As explained, the requirements are applicable to the supplied equipment, for example, including minor site preparation works (if required), which will subsequently be detailed in the Bluebook. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 56 | 2026-08-04 | Row 80: System Upgradable in the Future Technical Specification Excel Spreadsheet Please clarify that the requirement for software and hardware updates / upgrades at no cost is only applicable during the warranty period or extended warranty period (i.e. 5-7 years). |
Many thanks for your questions. The 'updates/upgrades at no cost' obligation usually applies to software/firmware updates, patches and security updates during the warranty / extended-warranty period. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 57 | 2026-08-04 | Service Contract Tab 8. Proposed Service Contract PW, Financial Part Excel Spreadsheet We would like to clarify if the quotation requested for the Proposed Post - Warranty, Maintenance Service Contract (Year 6 to 10) in the Financial Part sheet is only for evaluation purposes or is it a binding offer that the Purchaser can avail of at a later date? If the quotation is a binding offer, please specify a reasonable validity date (e.g. 2 years from contract award) as bidders cannot provide an indefinite offer. |
The price quoted for the Proposed Post-Warranty Maintenance Service Contract (Year 6 to Year 10) in the Financial Part shall be used for evaluation purposes and shall also constitute a binding offer, in accordance with the service specifications and recurrent costs submitted in the Bidder’s bid documents. The quoted price shall remain binding upon expiry of the warranty period. |
Contract | Contract Management | Contract |
| 58 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 29): Scanning Magnification Preferred; Capable to perform scanning at 20x and 40x magnification Request removal of requirement. We request this specification be removed since diagnostic review is performed on digital images within the Image Management System, the key requirement should be the availability of diagnostic quality 40x equivalent image resolution and adequate zoom capabilities from 0-100x in the IMS, rather than specific optical scan magnification options of the scanner. The clinically relevant requirement is the availability of diagnostic quality images with sufficient resolution and digital zoom functionality in the IMS to support pathology review. Modern digital pathology systems routinely provide viewing magnifications extending beyond original optical scan settings through image rendering and navigation capabilities. Specifying scanner optical magnification options may unnecessarily restrict participation without providing additional clinical value where equivalent image quality and diagnostic performance can be demonstrated. |
Many thanks for your questions. Based on user input on VC feedback, user prefer to have capability of the slide scanner to perform scanning at 20x and 40x magnification. Acknowledging that not all models in the market can comply to this requirement, this user preference is placed as a preferred requirement, to ensure neutrality and inclusiveness of the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 59 | 2026-08-04 | Row 81: Support Capability Technical Specification Excel Spreadsheet We would like to clarify that the onsite diagnosis requirement to the capability of the instrument to perform diagnostic features when users face any errors or technical issues on-site. We understand that this is not a service that the bidder must supply given that the requirement for “Response Time, Remote Technical Support (Phone/Email)” is already listed on Row 121. The clarification is important to ensure that the correct documentation is provided to prove compliance. |
Many thanks for your questions. Line 81 refers to the instrument's own self-diagnostic/troubleshooting capability (error detection and guided resolution on the unit), which is distinct from the remote technical-support response time at Line 121 (a service commitment). They are separate requirements. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 60 | 2026-08-04 | Row 80: System Upgradable in the Future Technical Specification Excel Spreadsheet Please clarify that the requirement for software and hardware updates / upgrades at no cost is only applicable during the warranty period or extended warranty period (i.e. 5-7 years). |
many thanks for your questions. The 'updates/upgrades at no cost' obligation usually applies to software/firmware updates, patches and security updates during the warranty / extended-warranty period. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 61 | 2026-08-04 | Room Readiness Row 10 Installation Activities tab, Financial Part Excel Spreadsheet and p.100 Facility/site Readiness Criteria On Row 10 of the Installation Activities tab of the Technical Specification Excel sheet (Project Site Kickoff), the responsibility for minor site preparation works (such as wet works and painting, wall and floor finishing, ceiling works, and other requirements as required by the local standard, safety devices, air conditioning system, audio-video communication system, fire alarm and protection system, etc.) is placed on the Bidder. We believe this should be the responsibility of the Purchaser as part of the room readiness criteria as Bidders cannot conduct a survey of all the sites ahead of the bid opening. Site preparation works will significantly impact the overall price. |
As explained, the requirements are applicable to the supplied equipment, for example, including minor site preparation works (if required). | Supply Requirements | Evaluation Process | Qualification Requirements |
| 62 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 29): Scanning Magnification Preferred; Capable to perform scanning at 20x and 40x magnification Request removal of requirement. We request this specification be removed since diagnostic review is performed on digital images within the Image Management System, the key requirement should be the availability of diagnostic quality 40x equivalent image resolution and adequate zoom capabilities from 0-100x in the IMS, rather than specific optical scan magnification options of the scanner. The clinically relevant requirement is the availability of diagnostic quality images with sufficient resolution and digital zoom functionality in the IMS to support pathology review. Modern digital pathology systems routinely provide viewing magnifications extending beyond original optical scan settings through image rendering and navigation capabilities. Specifying scanner optical magnification options may unnecessarily restrict participation without providing additional clinical value where equivalent image quality and diagnostic performance can be demonstrated. |
Many thanks for your questions. Based on user input on VC feedback, user prefer to have capability of the slide scanner to perform scanning at 20x and 40x magnification. Acknowledging that not all models in the market can comply to this requirement, this user preference is placed as a preferred requirement, to ensure neutrality and inclusiveness of the specification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 63 | 2026-08-04 | START-UP CONSUMABLES, where applicable: N/A Request to confirm if Bidder shall provide Consumables or not, including Starter Kit. Bidder would like to request clarity between Consumbales written in sheet "Slide Scanner" and sheet "Proposed Consumbales (5 years)" and which one to follow. In sheet "Slide Scanner"; Start-Up Consumables is written as NOT APPLICABLE, means Bidder assumes that this is not required to be included in the offer. Meanwhile, in sheet "Proposed Consumables (5 years)"_Column No. 8 Starter Kit; it is written that Bidder to specify the unit quantity required for 400 typical tests. |
The Technical Specifications prepared by ECRI Consulting do not specify any requirements for consumables. | Supply Requirements | Evaluation Process | Qualification Requirements |
| 64 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 45): Barcode scanner Required; For slide identification Request removal of requirement. We request that this specification be either removed or clarified further. Most modern digital pathology scanners incorporate integrated barcode reading functionality for automated slide identification and workflow tracking. Requiring a separate external barcode scanner may therefore be redundant and could unnecessarily limit participation by vendors whose solutions already include native barcode reading capabilities. |
Many thanks for your questions. Line 45's intent is reliable slide identification. Where the scanner provides integrated/native barcode reading that fulfils this function, a separate external barcode scanner is not additionally required. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 65 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 44): Workstation Required; To view and manage data output of slide scanner. Bidder to propose and provide workstation set-up Please clarify whether peripherals including monitor(s), keyboard, and mouse are to be supplied by the Bidder or will be provisioned separately by the Purchaser. The requirement specifies workstation provision but does not define responsibility for associated peripherals. Clarification is requested to ensure consistent bid assumptions, accurate pricing, and equitable comparison of submitted proposals. |
Many thanks for ypur questions. Line 44 requires the bidder to provide a complete, functional workstation to view and manage the scanner output. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 66 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2: Humidity Requirement - The area's relative humidity ranges from 70% to 90%. Wider range is acceptable. Equipment must be operational in that range. If it is not please specify the range needed. Request to modify to: Relative humidity (non-condensing) 30%–80%. Wider range acceptable. Equipment must be operational in that range. If it is not please specify the range needed. specification be modified since the standard operating specification for this category of laboratory equipment is typically up to 80% relative humidity (non-condensing). A maximum humidity level of 90% RH is not considered a standard operating condition for sensitive imaging and IT based systems. Aligning the requirement with commonly accepted operating conditions would better reflect industry standards while maintaining suitability for laboratory deployment. |
Many thanks for your questions. This requirement intends the Bidder to provide information on the operating humidity of the equipment. The requirement allows the Bidders to indicate any operating humidity range, hence it does not disqualify any brand models. The Bidder's proposal able to be complied within the stated range. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 67 | 2026-08-04 | Row 37: Image Share Technical Specification Excel Spreadsheet We request to revise the specification to: “Required; Allow sharing/streaming of slide images/cases for telepathology purpose” We request to broaden the specification to include sharing not just slide images but also cases. A case is linked to a specific patient and contains multiple slide images to enable clinical practitioners to review and share all relevant images of a patient in a consolidated manner. |
Many thanks for your questions. Telepathology capability refers to any telepathology system, whether standalone or integrated, as provided with the equipment. The Bidder describes their telepathology capability. Any Bidder can comply to this requirement as long as they able to offer any telepathology capability for the proposed model. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 68 | 2026-08-04 | Row 42: Storage Capacity Technical Specification Excel Spreadsheet We propose to adjust the specification to: "Required; Minimum 4 TB" To ensure operational sustainability across the tiered procurement locus, storage specifications must align with actual clinical workloads. National Vertical Hubs (e.g., RSCM, Dharmais) process ~300 slides/day, generating 300 GB of data daily (at ~1 GB/WSI), which exhausts a 1 TB drive in just 3 days. Provincial centers process 40–60 slides/day, generating 0.88–1.32 TB monthly, meaning a 1 TB capacity fills in less than a month. This would cause immediate clinical workflow disruptions, violate basic hospital medical record retention frameworks for diagnostic data, and force immediate, costly infrastructure upgrades. Elevating the minimum storage requirement to 4 TB is technically imperative to guarantee system sustainability, operational continuity for the initial phase of digital transformation, and a sustainable Total Cost of Ownership (TCO) for the project. |
Many thanks for your questions. This requirement refers to the minimum data storage requirements of the equipment provided. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 69 | 2026-08-04 | Row 21: Slide Capacity Technical Specification Excel Spreadsheet We propose to revise the specification to: "Required; ≥ 200 slides" As slide scanner most likely to be utilized in the vertical hospital (e.g. RSCM, Dharmais, Sardjito) as the referral, managing a high daily workload of approximately 300 slides/ day including H&E, IHC, and cytology. Laboratory workflows naturally culminate in a massive end-of-shift production peak, frequently accumulating up to 150 slides simultaneously. A ≥ 200 -slide capacity is mathematically necessary to absorb this entire batch in a single run. This capability prevents the clinical fragmentation of complex cases across multiple scan cycles, enables uninterrupted overnight walk-away automation, and ensures a zero-backlog workflow for pathologists the following morning, thereby securing a rapid Turnaround Time (TAT) for critical cancer treatments |
many thanks for your questions. The Bidder's proposal may exclude models that has below 200 slides capacity. As per discussion with the users, the current requirement of "≥ 60 slides" is decided based on their current requirements. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 70 | 2026-08-04 | Dear Procurement Committee 4 – IHSS, We are preparing our bid for the Procurement of Slide Scanner (RFB No. KS.01.02/A.VI/3542/2026) and kindly request clarification on the following matters: Question 1 – Compatible Data Management System (Middleware) Under the IT Requirements, bidders are requested to specify the “Compatible Data Management System (Middleware).” Could you please clarify which hospital systems the slide scanner is expected to integrate with, such as PACS, LIS, HIS, EMR, or another platform? Please also confirm whether the expected integration environment will be standardized across the hospitals or determined separately for each site. |
Many thanks for your questions. As this requirement is an informational requirement, the Bidder can specify any data management system/middleware that their equipment model is compatible. The final integration requirement will need to be decided by the specific hospital based on their requirements and existing systems. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 71 | 2026-08-04 | Section III - Evaluation and Qualification (page 54) Qualification Criteria (ITB 32.1); point (e): i. A certification/accreditation demonstrating the Bidder’s compliance with ISO 27000 (ISO 27001), SOC2, PCI DSS, NIST, GDPR, or equivalent; or Certified/audited Standard Operating Procedures demonstrating the Bidder’s compliance with ISO 27000 (ISO 27001), SOC2, PCI DSS, NIST, GDPR, or equivalent. Please confirm if holding one of the mentioned framework standard: ISO 27001; is sufficient evidence for Bidder to show commitment and experience in demonstrating compliance towards cybersecurity. ISO 27001 internationally recognized as the foundational information security standardm which establishes a comprehensive risk-based framework covering information security governance, policies, access control, asset management, incident management, business continuity, supplier management, compliance, and continuous improvement. Therefore, ISO 27001 has covered the underlying security principles expected by the other frameworks. Moreover, the other standards might not be relevant to healthcare business. For example: - PCI DSS; is a sector-specific standard for payment card environments. - GDPR; a privacy regulation, not a certification scheme. |
Many thanks for your questions. With regard to Section III – Evaluation and Qualification (Page 54), Qualification Criteria (ITB 32.1), Point (e), we will issue an amendment to delete this provision from the RFB. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 72 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 34): Multi-volume / layer scanning capability Preferred; It is a digital pathology technique that performs multi-layer imaging (such as Z-stacking, Extended Depth of View (EDF), etc.) which scans a slide at multiple focal planes to create a stack of image Request removal of requirement. We request that this specification be removed since the procurement is intended to support routine digital histopathology workflows where tissue sections are generally prepared at uniform thicknesses of approximately 3–5 μm and assessed within a single focal plane. As a result, single-layer whole slide imaging is the established clinical standard for primary histopathology diagnosis. Z-stacking functionality is primarily beneficial in specialized applications such as cytology or research workflows. Inclusion of this requirement may result in significantly longer scan times, substantially larger image file sizes, increased storage consumption, greater network utilization, and reduced laboratory throughput which may negatively impact system throughput, turnaround time, and overall laboratory efficiency without corresponding clinical value. In totality, it will unnecessarily increase the total cost of ownership without delivering any corresponding significant benefits. |
Many thanks for your questions. The inclusion of this functionality is determined by the user requirements in the slide scanner. To confirm with the user group if multi-layer imaging capability (such as Z-stacking, Extended Depth of View (EDF), etc.) is required in their slide scanning process. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 73 | 2026-08-04 | Slide Scanner_20260325_LOT 1 and LOT 2 Installation Activities Tab: Preparation of room and Provision of utilities Request to modify to include provision of network infrastructure by Purchaser as part of site readiness activities. We request that this specification be modified to also include site readiness by purchaser in terms of network infrastructure. Digital pathology systems depend heavily on adequate network infrastructure to support slide acquisition, image transfer, storage and viewing workflows. Specifically, a digital pathology solution requires dedicated network connectivity, with a recommended 1 Gb/s LAN connection per scanner and 1 Gb/s connectivity for viewing workstations. Site readiness should therefore include provision of suitable network connectivity by the purchaser. Clarification will ensure all bidders make consistent assumptions regarding infrastructure responsibilities. |
The internet connection requirements are already provided by each hospital as part of their room readiness for the Slide Scanner | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 74 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 26): Total Scanning Speed per histology slide (15mm x 15 mm scan area), sec ≤45 seconds at 40x Request to replace with: The scanner shall achieve a minimum scanning throughput of 30 slides per hour at 40x across a clinically representative set of tissue samples. We request that this specification be modified to reflect real world throughput instead of scan speed in this range. Scanning speed definitions vary significantly between manufacturers and are not standardized across the digital pathology industry. Reported scan speeds may depend on factors such as tissue coverage, focus strategy, image processing methodology, and scanner architecture, making direct comparison difficult and potentially misleading. In contrast, slide throughput reflects real-world laboratory productivity and better represents operational performance in routine clinical use. Throughput measurements also account for factors such as loading efficiency, first-time-right scanning performance and workflow optimization, all of which directly impact laboratory turnaround time and user productivity. |
Many thanks for your questions. Based on the vendor proposal, 30 slides per hour corresponds to 120 seconds per slide, which will defeat the purpose of the preferred specification of "≤45 seconds at 40x" that prioritises models with faster scanning speeds. Bidders will have to indicate their scanning speed per histology slide at 40x magnification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 75 | 2026-08-04 | Slide Scanner_20260325_LOT 1 and LOT 2 Installation Activities Tab: Preparation of room and Provision of utilities Request to modify to include provision of network infrastructure by Purchaser as part of site readiness activities. We request that this specification be modified to also include site readiness by purchaser in terms of network infrastructure. Digital pathology systems depend heavily on adequate network infrastructure to support slide acquisition, image transfer, storage and viewing workflows. Specifically, a digital pathology solution requires dedicated network connectivity, with a recommended 1 Gb/s LAN connection per scanner and 1 Gb/s connectivity for viewing workstations. Site readiness should therefore include provision of suitable network connectivity by the purchaser. Clarification will ensure all bidders make consistent assumptions regarding infrastructure responsibilities. |
Many thank for your questions. The internet connection requirements are already provided by each hospital as part of their room readiness for the Slide Scanner | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 76 | 2026-08-04 | Bid Payment Payment for Goods Supplied from Abroad (SCC 16.1) p. 142 – p. 143 Section IX – Special Conditions of the Contract We understand that as per SCC and GCC 16.1, the payments for foreign currency will be paid based on the corresponding payment schedule (i.e. 10% - 25% - 35%, 7.5% per half year). May we confirm that MOH will simply pay in foreign currency the nominal amount on the day of the invoice, as indicated in the bid price and that it will not be adjusted based on market exchange rates? |
As stated under “Payment for Goods Supplied from Abroad” (SCC 16.1), pages 142–143, Section IX – Special Conditions of the Contract, payments shall be made in the currencies specified in the Bid and the Contract. | Contract | Contract Management | Contract |
| 77 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 66, 67): UPS Requirement Preferred with Estimated Operation Time, minutes At least 30 minutes Request removal of requirement. We request that this specification be removed. Digital pathology scanners are generally not classified as life support or mission critical systems that require independent UPS infrastructure. In the event of power interruption, routine scanning operations can resume once power is restored. |
Many thanks for your questions. Although a WSI scanner is not life-support, an appropriately sized UPS protects the scanner, workstation and server against abrupt shutdown mid-scan and against image/data corruption. Additionally, this requirement is a preferred requirement. The Bidder can choose not to provide it without being disqualified from the tender. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 78 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 26): Total Scanning Speed per histology slide (15mm x 15 mm scan area), sec ≤45 seconds at 40x Request to replace with: The scanner shall achieve a minimum scanning throughput of 30 slides per hour at 40x across a clinically representative set of tissue samples. We request that this specification be modified to reflect real world throughput instead of scan speed in this range. Scanning speed definitions vary significantly between manufacturers and are not standardized across the digital pathology industry. Reported scan speeds may depend on factors such as tissue coverage, focus strategy, image processing methodology, and scanner architecture, making direct comparison difficult and potentially misleading. In contrast, slide throughput reflects real-world laboratory productivity and better represents operational performance in routine clinical use. Throughput measurements also account for factors such as loading efficiency, first-time-right scanning performance and workflow optimization, all of which directly impact laboratory turnaround time and user productivity. |
Many thanks for your questions. Based on the vendor proposal, 30 slides per hour corresponds to 120 seconds per slide, which will defeat the purpose of the preferred specification of "≤45 seconds at 40x" that prioritises models with faster scanning speeds. Bidders will have to indicate their scanning speed per histology slide at 40x magnification. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 79 | 2026-08-04 | Row 37: Image Share Technical Specification Excel Spreadsheet We request to revise the specification to: “Required; Allow sharing/streaming of slide images/cases for telepathology purpose” We request to broaden the specification to include sharing not just slide images but also cases. A case is linked to a specific patient and contains multiple slide images to enable clinical practitioners to review and share all relevant images of a patient in a consolidated manner. |
Many thanks for your questions. Telepathology capability refers to any telepathology system, whether standalone or integrated, as provided with the equipment. The Bidder describes their telepathology capability. Any Bidder can comply to this requirement as long as they able to offer any telepathology capability for the proposed model. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 80 | 2026-08-04 | Row 16: To View Anatomical Pathology Slides Technical Specification Excel Spreadsheet We propose to amend the specification to: "Required; able to view anatomical pathology slides (e.g. tissue slides)" We request to use industry standard language such as “tissue slides” in describing the clinical application/procedure. The term tissue slide is used as the industry standard in product brochures to describe the capability of the slide scanner in a clinical setting. Tissue slide specimens serve as the foundational diagnostic tool of anatomical pathology, providing the microscopic window necessary for pathologists to analyze cellular structures and accurately diagnose diseases. |
Many thanks for your questions. Anatomical pathology slides are thin tissue slices placed on glass slides to diagnose diseases under a microscope, which has the same meaning as "Tissue slides" As long as the Bidder's equipment able to fulfill the intended application, they can still comply to the requirement |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 81 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 74, 75): Compatibility with DICOM (Digital Imaging and Communications in Medicine) Required; DICOM 3.0, PACS Connectivity, DICOM encryption support.DICOM-compatible Image format Required; Format of image to be DICOM-compatible for storage in hospital system Request to replace with a weighted evaluation criterion rewarding solutions that optimize storage efficiency irregradless of image format while supporting export to open and industry recognized formats such as JPEG, TIFF equivalents. We request that this specification be modified to allow for proprietory image formats that optimise file size significantly. This would better align with interoperability, data portability and long-term archival requirements than prescribing a specific image format requirement. Published studies (e.g., Brancato V et al., J Transl Med., 2024; Vallez N et al., Appl Sci., 2023) indicate that DICOM adoption in digital pathology remains limited, and PACS integration is not a standard requirement for routine diagnostic reporting. In addition, current DICOM standards for digital pathology are still evolving and remain in an optimization phase. There is relatively low variability in mature DICOM implementations for established diagnostic imaging modalities (e.g., radiology), whereas digital pathology DICOM specifications continue to undergo refinement. Early mandatory adoption may introduce constraints related to interoperability, storage efficiency, and workflow flexibility, and may not align with future optimized standards. Furthermore, DICOM whole slide image files typically result in significantly larger storage footprints compared to optimized proprietary or vendor-neutral formats, leading to increased storage costs and infrastructure burden without proportional clinical or operational benefit. Accordingly, requiring DICOM and PACS connectivity at this stage may exceed functional requirements and may not represent the most efficient or future aligned approach for national scale histopathology deployment, particularly in resource distributed environments. |
Many thanks for your questions. DICOM (with PACS connectivity) is the recognised, vendor-neutral interoperability and long-term-archival standard. ECRI acknowledges DICOM-WSI is still maturing and that proprietary formats can be more storage-efficient; the appropriate accommodation is to allow the scanner to store/work in its native format internally while requiring DICOM-compatible export/interoperability — not to drop DICOM. Amendment: To maintain specification, accept device with DICOM-compatible export/interoperability. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 82 | 2026-08-04 | Dear Procurement Committee 4 – IHSS, We are preparing our bid for the Procurement of Slide Scanner (RFB No. KS.01.02/A.VI/3542/2026) and kindly request clarification on the following matters: Question 1 – Compatible Data Management System (Middleware) Under the IT Requirements, bidders are requested to specify the “Compatible Data Management System (Middleware).” Could you please clarify which hospital systems the slide scanner is expected to integrate with, such as PACS, LIS, HIS, EMR, or another platform? Please also confirm whether the expected integration environment will be standardized across the hospitals or determined separately for each site. |
many thanks for your questions. As this requirement is an informational requirement, the Bidder can specify any data management system/middleware that their equipment model is compatible. The final integration requirement will need to be decided by the specific hospital based on their requirements and existing systems. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 83 | 2026-08-04 | R5_Technical Part_Slide Scanner_20260325_LOT 1 and LOT 2 (row 42): Storage capacity Required; Minimum 1 TB Request to modify requirement to specify a minimum storage capacity of 10 TB or clarify intended storage use case. We request that this specification be modified for more clarity. Storage requirements in digital pathology are highly dependent on slide volume, image format, retention policies, compression technology and scanning resolution. A minimum capacity of 1 TB does not adequately reflect practical operational requirements for routine clinical deployment. Depending on tissue type, image format and scan settings, a single whole slide image may range from approximately 1.25 GB to over 3 GB in size. Consequently, 1 TB of storage may accommodate fewer than 1,000 slides, representing less than 100 patient cases. A higher threshold would provide a more meaningful assessment of operational suitability and better align with real-world clinical usage. |
Many thanks for your questions. This requirement refers to the minimum data storage requirements of the equipment provided. Bidders shall propose the storage capacity available in their equipment model Some hospital retention policy may require periodic export slide scanner data, hence may not need a high in-device storage capacity. Amendments: Maintain specification, minimum 1 TB is sufficient to accommodate the hospital's retention policy |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 84 | 2026-08-04 | Row 74: Compatibility with DICOM (Digital Imaging and Communications in Medicine) Technical Specification Excel Spreadsheet We request to revise the specification to: “Required; DICOM 3.0, PACS Connectivity, DICOM encryption support (e.g. Transport Layer Security [TLS] or equivalent)” There are many different ways to support DICOM encryption, including Transport Layer Security (TLS), selective header encryption, DICOM web/HTTPS, among others. This varies among vendors and does not negatively affect the slide scanner’s performance. Kindly include the term “or equivalent” to allow equal competition among bidders |
Many thanks for your questions. The Bidder's proposal merely indicate the different types of DICOM encryption methods. As long as Bidders indicate any type of DICOM encryption support, they can comply to this specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 85 | 2026-08-04 | Unit Price DDP p. 46 ITB 14.8 and cell O9, Tab 2. PS-Goods to be Imported, Financial Part Excel Spreadsheet On the Price Schedule for Goods to be imported, column 9 (Unit price DDP [insert place of destination]) — may we confirm that custom duties and import taxes listed in column 7 (Custom Duties and Import Taxes to be paid) should be included in the computation for DDP unit price even if there will be tax exemptions in the future? |
Many thanks for your questions. iya, untuk kolom 7 (Custom Duties and Import Taxes to be paid) Penyedia tetap harus memasukkan nilai pajaknya. | Supply Requirements | Evaluation Process | Financial Evaluation (including related services) |
| 86 | 2026-08-04 | Question 3 – Scope of Audited Financial Statements With reference to ITB 32.1(a), which requires audited financial statements for 2023, 2024 and 2025, please confirm whether Bidders may satisfy this requirement by submitting the Independent Auditor’s Report, the complete audited financial statements and the accompanying notes for each of the three years, without submitting the full annual report or other non-financial sections, such as management discussion and corporate governance reports. |
With reference to ITB 32.1(a), the Bidder may fulfill this requirement by submitting the Independent Auditor’s Report and the complete audited financial statements, including the Notes to the Financial Statements, for each of the years 2023, 2024, and 2025. The financial statements submitted shall be audited financial statements and shall include all required components and notes to enable the MoH to verify and evaluate the Bidder’s financial standing in accordance with the requirements set forth in the Bidding Documents. |
Supply Requirements | Evaluation Process | Financial Capability |
| 87 | 2026-08-04 | Doc: Technical Specification_Sheet "Proposed Consumables (5 Years)": Column No. 8 - Starter Kit: Bidder to specify the unit quantity required for 400 typical tests. Doc: Price Schedule_Sheet "Proposed Consumables and Price (5 Years)": Column No. 8: Bidder to specify the unit quantity required for 100 typical tests. Request to confirm which number of typical test to be counted as basis: 400 or 100 typical test The quantity on both sheel shall be identical. |
The Technical Specifications prepared by ECRI Consulting do not specify any requirements for consumables. | Supply Requirements | Evaluation Process | Evaluation Criteria |
| 88 | 2026-08-04 | Row 74: Compatibility with DICOM (Digital Imaging and Communications in Medicine) Technical Specification Excel Spreadsheet We request to revise the specification to: “Required; DICOM 3.0, PACS Connectivity, DICOM encryption support (e.g. Transport Layer Security [TLS] or equivalent)” There are many different ways to support DICOM encryption, including Transport Layer Security (TLS), selective header encryption, DICOM web/HTTPS, among others. This varies among vendors and does not negatively affect the slide scanner’s performance. Kindly include the term “or equivalent” to allow equal competition among bidders |
many thanks for your questions. The Bidder's proposal merely indicate the different types of DICOM encryption methods. As long as Bidders indicate any type of DICOM encryption support, they can comply to this specification |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 89 | 2026-08-04 | Row 21: Slide Capacity Technical Specification Excel Spreadsheet We propose to revise the specification to: "Required; ≥ 200 slides" As slide scanner most likely to be utilized in the vertical hospital (e.g. RSCM, Dharmais, Sardjito) as the referral, managing a high daily workload of approximately 300 slides/ day including H&E, IHC, and cytology. Laboratory workflows naturally culminate in a massive end-of-shift production peak, frequently accumulating up to 150 slides simultaneously. A ≥ 200 -slide capacity is mathematically necessary to absorb this entire batch in a single run. This capability prevents the clinical fragmentation of complex cases across multiple scan cycles, enables uninterrupted overnight walk-away automation, and ensures a zero-backlog workflow for pathologists the following morning, thereby securing a rapid Turnaround Time (TAT) for critical cancer treatments |
Many thanks for your questions. The Bidder's proposal may exclude models that has below 200 slides capacity. As per discussion with the users, the current requirement of "≥ 60 slides" is decided based on their current requirements. |
Supply Requirements | Evaluation Process | Evaluation Criteria |
| 90 | 2026-08-05 | Q2. Difference Between a Joint Venture and a Consortium We would appreciate it if you could clarify the difference between a Joint Venture (JV) and a Consortium for this tender. We understand the documentation requirements for a Joint Venture; however, the requirements for a Consortium are not clear. Could you please advise whether there are any differences in the eligibility requirements or supporting documents that must be submitted for these two types of arrangements? |
In this tender, Joint Venture (JV) and Consortium are, in principle, not distinguished in terms of eligibility requirements and evaluation, provided that such arrangement constitutes a form of cooperation between two or more companies participating as a single Bidder in the tender process. For the purpose of evaluation, a Bidder participating as a JV/Consortium shall meet the eligibility requirements and submit the supporting documents as specified in the Bidding Documents. Requirements concerning the allocation of roles and responsibilities, financial capacity, experience, and other applicable requirements shall be assessed in accordance with the provisions applicable to Joint Ventures/groups of participants. Accordingly, where an arrangement is referred to as a Consortium, but in substance constitutes cooperation among several companies to participate as a single Bidder in the tender, such arrangement will be treated in accordance with the provisions applicable to a Joint Venture (JV) under the Bidding Documents. There are no additional eligibility requirements or supporting documents specifically distinguished based solely on the use of the term “Consortium”, unless expressly required in the Bidding Documents. |
General Inquiry | Procurement Regulations | Eligible Bidders (including joint venture) |
| 91 | 2026-08-05 | Q1. Bidder Information / Bidder's JV Members Information Is it mandatory to provide the partner company's information in the "Bidder Information" and "Bidder's JV Members Information" forms at the time of bid submission? We have not yet selected our local partner. If the partner information must be provided in advance, the process of identifying a suitable partner and completing a contractual agreement will require considerable time. Would it be acceptable to confirm and submit the partner information at a later stage of the procurement process? In other words, may we participate in the tender without providing the local partner's information at the time of bid submission? |
Many thanks for your questions. If a Bidder intends to participate in the tender as a Joint Venture (JV), all JV members must be identified at the time of bid submission, and information regarding each JV member must be provided in the “Information of Bidder” and “Information of Member of the JV” forms, in accordance with the format and requirements specified in the Bidding Documents. A Bidder is not permitted to submit a bid as a single entity and subsequently add or replace a JV member after the bid submission deadline. The composition of the JV at the time of bid submission will form the basis for the evaluation, including the assessment of eligibility requirements, financial capacity, experience, and other applicable requirements. Accordingly, if a Bidder has not identified its local partner at the time of bid submission, the Bidder may participate as a single entity, provided that it meets all eligibility requirements and other requirements specified in the Bidding Documents. After the bid submission deadline, the Bidder will no longer be permitted to submit any information or supporting documents concerning a JV or its members. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 92 | 2026-08-05 | Q3. Installation, Training, and Travel Costs Indonesia is a large country consisting of many islands, and installation and user training may need to be conducted in various regions. Could you please advise whether there are any established standards, guidelines, or reimbursement criteria that bidders should use when preparing cost estimates for installation, user training, travel, and related on-site services? |
There are no specific standards, guidelines, or reimbursement rates established by the Purchaser for installation, user training, travel, or site service costs. Bidders/Suppliers are expected to take into account all costs required for the implementation of installation, user training, travel, accommodation, transportation, and other related services, in accordance with the scope of work and the locations of implementation as specified in the Bidding Documents. All such costs shall be duly considered and included in the bid price by each Bidder based on its own cost estimates and calculations. No additional payment will be made beyond the Contract Price, unless expressly provided for in the Bidding Documents or the Contract. Accordingly, Bidders are responsible for preparing reasonable and adequate cost estimates, taking into consideration the geographical conditions of Indonesia, the number of locations, the requirements for technical experts/personnel, as well as the travel and site service requirements at each location. |
Contract | Contract Management | Contract |
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Procurement Bureau
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
+62 82240166289 (Weekdays, office hours)
