Detail Package
Procurement of Cytotoxic Drugs Safety Cabinet (CDSC)
Project
SIHREN Parallel Financing
Project Description
Strengthening Indonesia's Healthcare Referral Network (SIHREN IsDB): a parallel financing IsDB for the referral hospital component.
Package Name
Procurement of Cytotoxic Drugs Safety Cabinet (CDSC)
Loan No.
IDN1070
Activity Reference No.
KS.01.02/A.VI/6114/2024
Market Approach
International Open
Procurement Method
Request for Bids (RFB) - 1 Stage 2 Envelope (Rated Criteria)
Estimated Total Cost
€8,541,765.76
Currency
Euro
Stages
Contract Signed
Bid Submission Deadline
20 Dec 2024
Package Lot
| Name Of Lots | Units | Amount |
|---|---|---|
| Lot 1: Procurement of Cytotoxic Drug Safety Cabinet | 242 | €4,634,169.76 |
| Lot 2: Procurement of Cytotoxic Drug Safety Cabinet | 204 | €3,906,996.00 |
Documentation
Responses to Clarification of Bidding Document (Procurement of Cytotoxic Drugs Safety Cabinet (CDSC))
| No. | Date of Received | Question | Responses | Part (RFB) | Cluster | Sub Cluster |
|---|---|---|---|---|---|---|
| 1 | 2024-11-04 | Hello, We have some questions that we would like to clarify. We are a factory in China that manufactures biological safety cabinets (BSCs). Question 1: Is it permissible for us to authorize two private companies in Indonesia to submit bids on the same product model? Best regards, |
Yes, its permissible for a Bidder, either individually or as a joint venture member, is permitted to submit a bid for an individual lot, or any combination of lots under a particular package, provided they meet all eligibility requirements stipulated in the relevant Bidding Documents, do not have a conflict of interest, and are not participating in more than one Bid, except for permitted alternative Bids. In case one Bidder is to be recommended to be awarded the contract for more than one lot, such Bidder shall meet the cumulative minimum requirements of the respective lots. The contract will be determined based on the most advantageous Bids. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 2 | 2024-11-04 | Question 2: As a factory, are we required to form a joint venture (JV) with an Indonesian private company in order to participate as a member in the JV collaboration? | Many thanks for your question. International bidder not required to form a JV with local company as have sufficient specific experience, as well as manufacturing experience and technical capacity, to manufacture, supply and install similar goods and related services, as defined in the relevant bidding document. In the event that a bidder is unable to meet these requirements individually, they can join with other firm as joint venture that may cumulatively fulfill the specific experience requirements (Qualification Criteria (ITB 32.1). Specific experience of a principle who is not part of JV shall not be considered. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 3 | 2024-11-05 | Question 2: Is it permissible for us to authorize two private companies in Indonesia to submit bids for the same product model? | Basically, two different vendors are allowed to bid with the same medical equipment. What is not allowed is one bidder offering two alternative items. Please ensure there is no conflict of interest. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 4 | 2024-11-05 | Dear Tim Pokja, We, PT. XXXX, would like to inquire about several matters related to the Procurement of Cytotoxic Drug Safety Cabinet. Our questions are as follows: 1. If the factory/manufacturer involved in the joint venture (JV) is from a country that is not an IsDB Member Country, can they still participate in the procurement and form a JV with a company that will participate in the procurement? Thank you for your attention and guidance. We look forward to your response. Best regards, |
Thank you for your question. Bidder shall provide information that the they are not subject to Boycott Regulations and no other information is needed. The IsDB is governed by the policies and principles agreed upon by its member countries, many of which are members of the Organization of Islamic Cooperation (OIC). Consequently, the IsDB Boycott regulation is a mandatory inclusion in our Procurement Guidelines and all related bidding documents. Procurement under the project shall be carried out in accordance with IsDB’s Procurement Policy and Procedures through provisions contained in the IsDB’s (i) Guidelines for the Procurement of Goods, Works and Related Services under IsDB Project Financing (April 2019 edition, revised in February 2023) and (ii) Guidelines for the Procurement of Consultants Services under IsDB Project Financing (April 2019 edition, revised in February 2023). Core procurement principles of the IsDB shall be respected throughout all procurement transactions. According to: • Paragraph 1.8.1 of the Procurement Guidelines, it is a fundamental policy of IsDB that the Request for Bids (RFB) shall unequivocally stipulate that the Goods, Works and/or Related Services provided by the Contractor, and its associates and sub- contractors, shall be in strict compliance with the Boycott Regulations of the Organization of the Islamic Cooperation, the League of Arab States, and the African Union (Boycott Regulations). The Beneficiary shall advise prospective Bidders that Bids will only be considered from Firms that are not subject to these Boycott Regulations. The Bidder shall provide a letter of oath to that effect. • Resolution 1/49-IBO on Islamic Office for the Boycott of Israel, point #1, Recalls the Jakarta Declaration on Palestine and Al-Quds Ash-Sharif, adopted during the Fifth Extraordinary Islamic Summit on Palestine and Al-Quds Ash-Sharif on 7 March 2016, containing commitments to pursue concrete actions to be collectively taken towards the realization of the inalienable rights of the Palestine People, including calls upon the international community to support the boycott of products produced in or by the illegal Israel settlement As an organization committed to ethical standards and complying with international regulations, the IsDB includes specific clauses in its bidding documents to align with these principles and legal obligations. The Boycott regulation is one such clause, reflecting our commitment to the policies and principles established by our member countries and governing bodies. The inclusion of the Boycott regulation is a standard practice in IsDB-financed projects and is not intended to disadvantage or discriminate against any potential bidder. Instead, it ensures that all participants in IsDB-funded projects comply with the established regulations that govern the procurement process. We understand that this may present certain challenges for bidders, but it is important to maintain the integrity and fairness of the procurement process by adhering to these regulations. Unfortunately, we are unable to accommodate your request to remove the IsDB Boycott regulation from the bidding document. |
Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 5 | 2024-11-05 | Question 3: As the manufacturer, are we required to form a joint venture (JV) with a private Indonesian company to participate as a member in the JV collaboration? | Please refer to the respective response on the question #2. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 6 | 2024-11-05 | 2. If the factory/manufacturer does not join the JV, can the JV participant still utilize the experience and installed units of the factory/manufacturer? | A partner, distributor, or manufacturer’s experience cannot be used unless they are part of a Joint Venture (JV). If the minimum experience requirement cannot be met independently, vendors are allowed to form a JV consisting of up to three members. The minimum experience requirement must be supported by documentary evidence, such as copies of signed contracts and corresponding completion certificates. If any such contract contains a confidentiality or non-disclosure clause and the bidder is unable to provide a copy (as confirmed by a formal letter), alternative documentation acceptable to the Purchaser, such as a copy of a purchase order or delivery order, must be provided. With regard to specific experience, it refers to similar experience, including conducting installations. Bidders may include manufacturers, distributors, or sole agents, and they must demonstrate relevant experience through contracts or purchase orders. Such experience must fall within the relevant period specified in the bidding document. If a provider has not conducted installations, they may join a JV to meet this requirement. Proof of installation must fall within the scope of the bidder's own company. If the installation is outside the scope or experience of the bidder’s company, it cannot be considered as valid experience in conducting installations. |
Bidding Procedure | Evaluation Process | Qualification Requirements |
| 7 | 2024-11-05 | Dear Procurement Committee 5 – IHSS, MOH, We understand that your RFQ requires and allows the use of a Joint Venture (JV) to participate in the bid, so we are preparing a JV agreement for this partnership. Question 1: Can we use another term to replace "JV"? (For example, using "Joint Bidding Agreement" instead of "Joint Venture Agreement") Best regards, |
Under this bidding process, the terms joint venture, joint operation, joint bidding agreement, consortium, or association are accepted provided that all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. Please refer to ITB 4.1 and GCC 6.1 for details. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 8 | 2024-11-06 | 4. If we win the tender, and for annual delivery, can it be imported and stored in 1 container or sent from the principal directly to the user per unit? Because the cost will be high | As outlined in Section VII - Schedule of Requirements and ITB 14.1 of the RFB, the delivery arrangements must comply with the outlined logistics requirements. For annual delivery, the RFB permits flexibility in how goods are transported. Bidders may choose to import and store items in a single container or ship them directly from the principal to the user per unit, depending on cost considerations and adherence to the delivery timeline specified in the bidding document. |
Supply Requirements | Contract Management | Contract |
| 9 | 2024-11-06 | 2. For experience capacity, is it seen based on per type or per type of tool? | As stated in Section III - Evaluation and Qualification Criteria and ITB 17.2 of the RFB, experience capacity is assessed based on the requirements defined for each category in the bidding document and may include the use of similar tools, provided they align with the technical specifications outlined in Section VII - Schedule of Requirements. |
Bidding Procedure | Evaluation Process | Qualification Requirements |
| 10 | 2024-11-06 | 3. If the manufacturer has only been established for a few years, and in those few years it has completed 50% of its production. Can we provide it? |
For manufacturing experience, it is mandatory to fulfill the production capacity requirements as specified in ITB 32.1 (Qualification Criteria), point (d). |
Bidding Procedure | Evaluation Process | Qualification Requirements |
| 11 | 2024-11-06 | 7. If the consumables we offer at the beginning are less or more realized, is there any other treatment? | Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. Bidder is requested to provide consumables in quantities of 100 pieces per year to ensure compliance with these requirements. Bidders should review the technical specifications in detail to align their submissions accordingly. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 12 | 2024-11-06 | 1. Regarding ISO 27001, do we have to comply with it? Or can considerations be given regarding this matter? |
A Cytotoxic Drug Safety Cabinet Class II B is designed to ensure safety in handling hazardous substances. Its compliance is typically aligned with standards which focus on biological safety and the handling of cytotoxic substances. ISO 27001, however, is an information security management standard and does not apply to the operational or safety requirements of such cabinets. Cytotoxic Drug Safety Cabinet Class II B does not need to comply with ISO 27001. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 13 | 2024-11-06 | 6. Regarding consumables, please confirm what the exact quantity and specifications are each year? | Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. Bidder is requested to provide consumables in quantities of 100 pieces per year to ensure compliance with these requirements. Bidders should review the technical specifications in detail to align their submissions accordingly. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 14 | 2024-11-06 | 5. Can an external audit be replaced with a tax return? | In particular country contexts, there may no legal requirement for companies to prepare and submit audited financial statements. The bidder shall provide confrimation letter attached in their bid, and based on exceptional cases, other financial statements acceptable to the Purchaser for the last three (3) years (2021, 2022 and 2023) prior to bid submission deadline can be submitted, demonstrating the annual turnover and current soundness of the Bidder’s financial position, such as unaudited financial reports or internal financial reports. With regard to your specific question on whether Annual Tax Return submitted by the local bidder be accepted by the Purchaser (MOH) or not, this may be accepted provided that there is no legal requirement as per the National Law/Regulation for the local bidder to have an audited financial statement, and also only if such annual tax return can provide and demostrate the required information of average annual turnover. |
Bidding Procedure | Evaluation Process | Financial Capability |
| 15 | 2024-11-07 | 1. Is there a provision for how many maintenance times a year? (1 year 1x, 1 year 2x, or 1 year 3x)? | Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Maintenance frequency is specified in Section VII - Schedule of Requirements, Clause 9.2.4 of the RFB. It requires that maintenance be conducted twice per year to ensure optimal equipment performance and compliance with operational standards. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 16 | 2024-11-07 | 2. With a budget of 325 million per 1 unit of cytotoxic equipment. Is the VAT charged by the government or the bidder? | The applicability of taxes exception will be based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001 and relevant regulations. Once there is a notification of the successful bidder, MoH will submit a tax exemption request to the Ministry of Finance for the specified bidder, and will assist the successful bidder throughout the process. Bidder is requested to quote relavant taxes as required in ITB 14.8 in their bid prices in separate line item according to the Price Schedule Forms in Section IV. Facilities for tax exemption specified in the above mentioned regulations will only be granted to the main supplier instead of subcontractor. | Contract | Contract Management | Taxes |
| 17 | 2024-11-07 | 3. And for consumables such as Settle Plates, Control Tissue Samples, Blocking Reagents, are there certain specifications or recommendations from the Ministry of Health that are commonly used? | Many thanks for this feedback. As this specification (white cell), the bidder can describe the proposed specification. MoH will retain the current specification. Vendors are encouraged to provide detailed descriptions of the offered consumables, including technical specifications and compliance with applicable standards. This ensures alignment with the operational and regulatory needs outlined in the bidding document. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 18 | 2024-11-08 | 1. PART TECHNICAL SPECIFICATIONS. The Cytotoxic Biosafety Cabinet classification that is a Mandatory requirement is Class II Type B2. If the Bidder has a Cytotoxic Biosafety Cabinet with Class II Type 2A classification and has a certificate stating that the Biosafety Cabinet is intended for handling chemotherapy drugs as well as samples and regannets that are Cytotoxic. Can the bidder's offer meet the requirements and be considered by the SIHREN procurement team? |
Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. The application of chemotherapeutic drugs involve volatile toxic chemicals. Type A2 cabinets are not designed to handle high levels of vapors. Class II Type B2 requires 100% of air is exhausted externally after HEPA filtration, ensuring no recirculation of contaminated air internally (within the cabinet) or externally (within the lab). The specific class is a device providing maximum protection for users, products, environment with safety measures during hazardous drug preparation; designed for compatibility with cytotoxic drugs and cleaning agent. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 19 | 2024-11-08 | 2. PART ROOM REQUIREMENTS. Is it true that these requirements are canceled so that bidders simply provide equipment units and additional consumables according to the Technical Specifications sheet? |
Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Installation requirements should fall under the responsibility of the device supplier to prevent any uncoordinated tasks or conflicts between the building facility management, the supplier, and the equipment provider; dependent on scope of work between buidling facility management/supplier and equipment supplier. Exhaust pipe length is dependent on the hospital building facilities; for bidder to specify in room requirements. Please refer to the installation sheet in the technical specifications |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 20 | 2024-11-08 | 4. ISDB Boycott Regulation. Is there a special format or template related to compliance with the Boycott Regulations? | Thank you for your question. Bidder shall provide information that the they are not subject to Boycott Regulations and no other information is needed. In accordance with Para 1.8.1 of the Guidelines for Procurement of Goods, Works and Related Services under Islamic Development Bank Project Financing, (April 2019, edition, amended from time to time), it is a fundamental policy of IsDB that the Goods, Works and related services provided by the Contractor, and its associates and subcontractors, shall be in strict compliance with the Boycott Regulations of the Organization of the Islamic Cooperation, the League of Arab States and the African Union. The Beneficiary shall advise prospective Bidders that bids will only be considered from Firms that are not subject to these Boycott Regulations. The Bidder shall provide a letter of oath to that effect. | Bidding Procedure | Procurement Regulations | Forms |
| 21 | 2024-11-08 | 3. CONSUMABLE START-UP PARTS. The consumable quantity requirement for each BSC unit supplied by the bidder is 365 days or 1 year. Does the consumable amount adjust to the bidder's ability? If there is a case: the consumable amount offered by the bidder during the bidding process turns out that when the actual amount is realized it is insufficient for 365 days, does the bidder simply adjust the bid amount or is he obliged to complete the consumable for up to 365 days? |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. Bidder is requested to provide consumables in quantities of 100 pieces per year to ensure compliance with these requirements. Bidders should review the technical specifications in detail to align their submissions accordingly. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 22 | 2024-11-12 | 26.5 The Purchaser may require the Supplier to carry out any test and/or inspection not required by the Contract but deemed necessary to verify that the characteristics and performance of the Goods comply with the technical specification’s codes and standards under the Contract, provided that the Supplier’s reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be added to the Contract Price. Further, if such test and/or inspection impedes the progress of manufacturing and/or the Supplier’s performance of its other obligations under the Contract, due allowance will be made in respect of the Delivery Dates and Completion Dates and the other obligations so affected. What kind of additional tests are intended? To what extent additional tests are required, on page 161 (Special Conditions of the Contract) it is stated that there must be no additional costs |
Referring to SCC Clause 26.5 of the RFB, additional tests or inspections may be requested by the Purchaser to ensure the Goods comply with the technical specifications, codes, and standards. These tests typically include performance validation or compliance checks beyond the standard contractual requirements. The provision for no additional costs applies if the additional tests are necessary due to a deficiency in the Supplier’s initial performance. However, if such tests are outside the originally agreed scope and are deemed necessary by the Purchaser, reasonable costs incurred by the Supplier will be added to the Contract Price, as specified in SCC 26.5. Coordination with the Purchaser is essential to determine the scope and implications of such requirements. | Contract | Contract Management | Contract |
| 23 | 2024-11-12 | If the bidding is conducted by either the manufacturer or another company, but the import, delivery, installation, and commissioning are handled by a subcontractor (the sole distributor in Indonesia), does government regulation No. 42 of 1995, amended by government regulation No. 25 of 2002, regarding import duties, additional import duties, VAT, and income tax for government projects funded by foreign grants and loans, still apply to the subcontractor? | The applicability of taxes exception will be based on Government Regulation No. 42/1995 as amended by Government Regulation No. 25/2001 and relevant regulations. Once there is a notification of the successful bidder, MoH will submit a tax exemption request to the Ministry of Finance for the specified bidder, and will assist the successful bidder throughout the process. Bidder is requested to quote relevant taxes as required in ITB 14.8 in their bid prices in separate line item according to the Price Schedule Forms in Section IV. Facilities for tax exemption specified in the above mentioned regulations will only be granted to the main supplier instead of subcontractor. | Contract | Contract Management | Taxes |
| 24 | 2024-11-12 | The RFB Document, Section V, page 87, does not list any countries that are ineligible to participate in this bidding. Does this imply that no countries are excluded? | Eligibility criteria for participation, as stated in Section V (page 87) and ITB 4.3 of the RFB, depend on the absence of restrictions in the bidding document. Since no countries are listed as ineligible, there are no exclusions. However, bidders must still follow the funding agency’s procurement policies and comply with all relevant laws and regulations. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 25 | 2024-11-12 | How will the payment process work? After a 10% down payment, there is a 25% payment due after delivery and 35% payment due after acceptance, testing, commissioning, and training. However, since the delivery, acceptance, testing, commissioning, and training period extends over three years, can we arrange for payments to be made based on the completion of specific delivery milestones? | As outlined in Section IX - Special Conditions of Contract, Clause 16.2 of the RFB, the payment schedule is structured to align with specific delivery and performance milestones. For projects spanning multiple years, payments can typically be arranged in phases, corresponding to the completion of agreed-upon delivery milestones. Each milestone must include the delivery, acceptance, testing, commissioning, and training requirements outlined for the specific period. Coordination with the Purchaser to establish a detailed milestone-based payment plan during the contract negotiation phase is essential to ensure compliance with the contract terms. | Contract | Contract Management | Payment Term |
| 26 | 2024-11-12 | If the purchaser/inspector requests additional testing beyond the bidder's standards, can the bidder charge additional fees? | As stated in SCC 26.5 of the RFB, the bidder may charge additional fees for tests or inspections requested by the Purchaser that are not included in the original contract scope. The costs incurred for such additional testing, if reasonable, can be added to the Contract Price. However, these charges are applicable only when the additional testing is beyond the bidder’s standards and the original contractual obligations. This ensures that any extra effort required by the Purchaser is fairly compensated, while standard obligations remain the bidder’s responsibility. | Contract | Contract Management | Contract |
| 27 | 2024-11-12 | (e) The bidder has experience in managing cyber security, practice and track record, including relevant Cyber security accreditation such as ISO 27000 (ISO 27001) or equivalent. Is this certificate mandatory because this tool is not used to store confidential data? |
Please refer to the respective response on the question #52. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 28 | 2024-11-12 | On uptime performance linked payment: Seven point five (7.5%) percent per half year of the Unitary Contract Price of fully commissioned equipment adjusted for any penalty for delayed repair or higher downtime shall be paid within thirty (30) days of upon submission of claim supported by ASPAK* data for the corresponding period over four (4) half year periods. ASPAK (Aplikasi Sarana, Prasarana, dan Alat Kesehatan) is the main source of data and the MoH’s facility-based information system on building, infrastructure, and equipment, triangulated with other health facility data from other reports and surveys such as Rifaskes 2019 and rapid primary data collection. Can you explain in more detail about the claims that must be supported by ASPAK? What does it mean that we have to be registered first with ASPAK? |
The claims process for uptime performance-linked payments, as referenced in SCC Clause 16.5 of the RFB, requires data validation through ASPAK (Aplikasi Sarana, Prasarana, dan Alat Kesehatan). This system serves as the Ministry of Health’s platform for monitoring infrastructure and equipment performance. To support a claim, bidders must ensure their equipment and performance data are accurately registered and updated in ASPAK. Registration with ASPAK ensures that all equipment is tracked within the system and allows triangulation with health facility data for performance validation. Claims submitted without ASPAK verification may not qualify for payment under the uptime performance-linked payment scheme. | Contract | Contract Management | Payment Term |
| 29 | 2024-11-12 | START UP CONSUMABLE 1. Because start up consumables are mandatory (colored green), please provide details regarding the amount of supply required for 365 days. Because the needs of each hospital are definitely different. 2. Can the words supply for 365 days be removed? So the start up consumable given is the fixed amount that we provide. |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. Bidder is requested to provide consumables in quantities of 100 pieces per year to ensure compliance with these requirements. Bidders should review the technical specifications in detail to align their submissions accordingly. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 30 | 2024-11-12 | 3.2 In further pursuance of this policy, bidders shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit IsDB to inspect all accounts, records and other documents relating to any initial selection process, prequalification process, bid submission, proposal submission, and contract performance (in the case of award), and to have them audited by auditors appointed by IsDB. Can you explain in detail what documents will be audited, and what the scope of the audit is? |
The audit will encompass all documents related to this procurement of CDSC equipment, including accounts, records, and any other documentation concerning the bid submission, proposal submission, contract performance, and any associated processes. This ensures compliance with IsDB’s procurement guidelines and transparency throughout the process. | Contract | Contract Management | Contract |
| 31 | 2024-11-12 | Is it allowed for a non-manufacturer bidder to use the manufacturer’s past experience as a reference? If the required installation experience cannot be met, can the manufacturer guarantee the successful installation by providing a few licensed engineers to support the project instead? |
It is not allowed to use another party's past experience unless the bidder and manufacturer form a Joint Venture (JV). Please refer to the answer provided in Question #4 for further clarification. | Bidding Procedure | Evaluation Process | Qualification Requirements |
| 32 | 2024-11-12 | Can two different companies, Company A and Company B, both participate in the bidding with the same unit supplied by one manufacturer? Where the products have the same type and brand. (Eg. Company A participates in Tender A with Product A and Company B also participates in Tender A with Product A.) |
As stated in ITB 4.3 and ITB 4.4 of the RFB, all bidders must ensure compliance with the conflict of interest provisions and maintain fairness in the bidding process. While it is technically permissible for two different companies to bid with the same product from the same manufacturer, both bidders must demonstrate that their participation does not violate the conflict of interest clauses outlined in the RFB. The bidding document also requires that each bidder submit independent documentation, such as an authorization letter from the manufacturer, to confirm their ability to supply the product. These measures ensure transparency and adherence to procurement guidelines. | Bidding Procedure | Procurement Regulations | Eligible Bidders (including joint venture) |
| 33 | 2024-11-12 | What are the criteria for being considered a "silent bidder" in this tender? | The term "Silent Bidder" is not clearly defined in this context; however, what is explicitly prohibited in this tender is any conflict of interest. |
Bidding Procedure | Procurement Regulations | Financial Capability |
| 34 | 2024-11-12 | Commissioning and Training Upon Delivery of Goods to final destination point in Purchaser’s country the Supplier shall provide following: • Operational Testing to ensure proper operation witnessed by MOH staff Will witnesses from the Ministry of Health come directly to each location or will it be done online, considering the large number of units to be tested, how does the Ministry of Health plan to synchronize the witness schedule and the test schedule? |
The process of witnessing operational testing, as stated in Section VII - Schedule of Requirements and Clause 6.5.3.1 of the RFB, is an integral part of ensuring compliance with delivery and performance standards. While the document does not specify whether MoH staff will witness the tests in person or online, it emphasizes coordination between the Supplier and the MoH to establish an agreed-upon schedule. Synchronization of witness and testing schedules is essential, especially given the volume of units to be tested. | Supply Requirements | Contract Management | Contract |
| 35 | 2024-11-12 | Our products are domestically produced, but because the factory is in the Indonesian Bonded Zone, we have to send the goods first to Singapore. COO (Certificate of Origin) is Indonesia We also have a TKDN certificate for Cytotoxic Cabinet products, with a value of 38.72% Please advise, which category should we include the product in? |
Referring to Section VII - Schedule of Requirements and ITB 14.1 of the RFB, products with a COO indicating Indonesia and a valid TKDN certificate fall under the domestic product category. Despite the temporary export to Singapore due to the bonded zone status, the product retains its classification as domestically produced. The TKDN certificate value of 38.72% also supports compliance with domestic content requirements. For precise categorization, bidders are encouraged to reference the criteria for domestic products detailed in ITB 14.2 of the RFB. | Bidding Procedure | Evaluation Process | Domestic Margin of Preference |
| 36 | 2024-11-12 | On page 117 of the RFB written that we need to provide a Reference Delivery and Installation Schedule within 210 days of signing the contract. However, there is a requirement for installation to occur within the same 210-day timeframe, while delivery spans over three years. How will this be managed? | The delivery and installation schedule must align with the phased implementation plan specified in Section VII - Schedule of Requirements and Clause 6.3 of the Special Conditions of Contract (SCC). The 210-day timeframe applies to the initial phase of delivery and installation, which includes the setup and commissioning for the first batch of units. Subsequent deliveries over the three-year period will follow the schedule agreed upon in the contract. Coordination between the Supplier and the Purchaser is essential to ensure that each phase complies with the outlined requirements while maintaining alignment with the three-year delivery span. |
Supply Requirements | Contract Management | Contract |
| 37 | 2024-11-12 | 1. TECHNICAL PART Qualification (a) Financial Capability: The Bidder shall submit audited financial statements or, if not required by the law of the Bidder’s country, other financial statements acceptable to the Purchaser, for the last three (3) years (2021, 2022 and 2023) prior to bid submission deadline, demonstrating the annual turnover and current soundness of the Bidder’s financial position. Can you use internal financial reports, if you don't have financial reports that have been audited by a public accountant? Or is there other alternative data that can be submitted? |
The Bidder shall submit audited financial statements or, if not required by the law of the Bidder’s country, other financial statements acceptable to the Purchaser, for the last three (3) years (2021, 2022 and 2023) prior to bid submission deadline, demonstrating the annual turnover and current soundness of the Bidder’s financial position. | Bidding Procedure | Evaluation Process | Financial Capability |
| 38 | 2024-11-12 | Does the joint venture (JV) require notarized legalization, or can it simply be an agreement between two or more parties to collaborate as bidders? | According to ITB 11.5 of the RFB, a joint venture (JV) does not require notarized legalization. Instead, it can be established through a Joint Venture Agreement or a collaboration agreement mutually agreed upon by the parties involved. This agreement must clearly define the roles and responsibilities of each member and comply with the requirements specified in the bidding document. |
Bidding Procedure | Procurement Regulations | Forms |
| 39 | 2024-11-12 | On page 55 of the RFB, it states that bidders must have experience in managing cybersecurity, along with relevant accreditations such as ISO 27000 (ISO 27001) or equivalent. Bidders are required to provide cybersecurity mitigation information via their MDS2 Form. Is this requirement still applicable to the Cytotoxic Safety Drug Cabinet product? |
Please refer to the respective response on the question #52. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 40 | 2024-11-12 | The Purchaser is required to provide a room that is of adequate size, meets requirements related to access for installation, appropriate weight bearing, and adequate power supply as mentioned in Facility/site readiness criteria, with specifications provided by the bidder in the technical specifications file accompanying the bid. if we explain that the room must be available: 1. Power Source 2. Air conditioning 3. There is a solid wall to place the exhaust fan (exhaust blower) 4. Place the cabinet close to the wall, so that it can be directly connected to the exhaust fan and waste pipe. Please confirm that these facilities have been provided by the Hospital/Purchaser. |
Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Installation requirements should fall under the responsibility of the device supplier to prevent any uncoordinated tasks or conflicts between the building facility management, the supplier, and the equipment provider; dependent on scope of work between buidling facility management/supplier and equipment supplier. Exhaust pipe length is dependent on the hospital building facilities; for bidder to specify in room requirements. Please refer to the installation sheet in the technical specifications |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 41 | 2024-11-12 | Antimicrobial coating inside area Please consider changing the equipment specifications, because the inside of the cabinet usually has stainless steel material which cannot be coated with an antimicrobial layer. The antimicrobial coating is usually applied to the outside of the cabinet. |
Many thanks for this feedback. As this specification is Rated Criteria, the bidder can choose to comply or not. MoH will retain the current specification. This is a preferred requirement as an additional feature for infection control and safety, which provides a coating layer inhibiting microbial growth. As specified in Section VII - Schedule of Requirements, Clause 4.3.2.1 of the RFB, the interior material of the cabinet must ensure hygienic and non-porous properties suitable for its intended use. Options include pharmaceutical-grade stainless steel or an epoxy coating that is non-porous and chemically inert. These materials meet the necessary requirements for maintaining hygiene and safety while aligning with the technical specifications outlined in the RFB. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 42 | 2024-11-12 | Please provide information about who the inspection agency is, and what certification is meant ? | The inspection agency and the required certifications are referenced in SCC 26.4 and Clause 6.2 of the RFB. Typically, the Purchaser designates a recognized agency to conduct inspections to verify compliance with the technical specifications. The certification pertains to conformity with applicable standards and codes outlined in the technical specifications and Schedule of Requirements. Details regarding the specific agency and certification requirements will be communicated during the contract implementation phase as per the Purchaser’s instructions. |
Contract | Related to IHSS | Question related to IHSS project |
| 43 | 2024-11-12 | User Training: twice within 4 weeks upon successful acceptance testing and commissioning Can user training be carried out directly after installation and commissioning? |
User training is provided after Acceptance and Testing Commissioning of the equipment where the process/ workflow includes other personnel. User training is specifically for the users who operate the equipment once ready for use (after Acceptance and Testing Commissioning process). Referring to the RFB’s Section VII - Schedule of Requirements, Clause 6.4.2, the stated timeline indicates that user training is to be conducted at least within 4 weeks following the completion of acceptance testing and commissioning. This timeline is designed to ensure adequate preparation and alignment with the equipment’s operational readiness, and training directly after commissioning would not comply with the specified requirement. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 44 | 2024-11-12 | Classification: Class II type B2: Please confirm whether you need: 1. Exhaust pipe to be installed in the building 2. If it is needed, can you be sure that the maximum length of the exhaust pipe of 5m will be sufficient in the hospital room? (with different hospital conditions) |
Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Installation requirements should fall under the responsibility of the device supplier to prevent any uncoordinated tasks or conflicts between the building facility management, the supplier, and the equipment provider; dependent on scope of work between buidling facility management/supplier and equipment supplier. Exhaust pipe length is dependent on the hospital building facilities; for bidder to specify in room requirements. Please refer to the installation sheet in the technical specifications |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 45 | 2024-11-12 | Grounding What is meant by grounding in this case for building facilities? Or a tool that is equipped with grounding |
Please refer to technical specification row 130 for more details. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 46 | 2024-11-12 | 1. TECHNICAL PART Qualification (b) Specific Experience The Bidder shall demonstrate that it has successfully and substantially completed of similar Goods and Related Services (installation) under the Contract in the following table. For a joint venture, this requirement may be met by all members combined. Can attach experience installing more than 73 units with a population of similar equipment? |
The Bidder shall demonstrate that it has successfully and substantially completed of similar Goods and Related Services (installation) under the Contract in the following table. For a joint venture, this requirement may be met by all members combined. | Bidding Procedure | Evaluation Process | Specific Experience |
| 47 | 2024-11-14 | Good morning Mr/Mrs CDSC Working Group, to introduce us from PT XXXX, we would like to ask a question regarding the Technical Specifications (Excel) where it is said that class "II B2" is required for CDSC. According to our survey and the principle that CDSC is class II A2, products that have class II B2 are only available in BIosafety Cabinets (BSC). Our questions: 1. Can it be checked again regarding the classification? |
Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Bidder recommended to provide feedback on specified chemical and toxicity on the proposed model and class type. The application of chemotherapeutic drugs involve volatile toxic chemicals. Type A2 cabinets are not designed to handle high levels of vapors. Class II Type B2 requires 100% of air is exhausted externally after HEPA filtration, ensuring no recirculation of contaminated air internally (within the cabinet) or externally (within the lab). The specific class is a device providing maximum protection for users, products, environment with safety measures during hazardous drug preparation; designed for compatibility with cytotoxic drugs and cleaning agent. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 48 | 2024-11-14 | 3. CDSC is not medical equipment in Indonesia so it doesn't require NIE, is it okay to just use SKIP? | Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 49 | 2024-11-14 | 2. If it cannot be changed, to meet the classification requirements, can we offer BSC with CDSC capability as well? (in the sense that it can be used for CDSC use but with the product name BSC)? | Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Bidder recommended to provide feedback on specified chemical and toxicity on the proposed model and class type. The application of chemotherapeutic drugs involve volatile toxic chemicals. Type A2 cabinets are not designed to handle high levels of vapors. Class II Type B2 requires 100% of air is exhausted externally after HEPA filtration, ensuring no recirculation of contaminated air internally (within the cabinet) or externally (within the lab). The specific class is a device providing maximum protection for users, products, environment with safety measures during hazardous drug preparation; designed for compatibility with cytotoxic drugs and cleaning agent. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 50 | 2024-11-14 | 5. Technical Spesification Row 19 Criteria : Classification Remark: Class II Type B2 Sugesstion: Only BSC has II B2 |
Please refer to the respective response on the question #36. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 51 | 2024-11-14 | 4. Technical Spesification Row 16 Criteria : Preparation of Chemotherapeutic Drugs Remark: Compounding and Preparing Chemotherapeutic Drugs in sterile conditions, minimizing exposure to staff Question: Could you please review the classification again? |
Many thanks for this feedback. As this specification is Mandatory, the bidder can choose to comply or not. MoH will retain the current specification. Bidder recommended to provide feedback on specified chemical and toxicity on the proposed model and class type. The application of chemotherapeutic drugs involve volatile toxic chemicals. Type A2 cabinets are not designed to handle high levels of vapors. Class II Type B2 requires 100% of air is exhausted externally after HEPA filtration, ensuring no recirculation of contaminated air internally (within the cabinet) or externally (within the lab). The |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 52 | 2024-11-14 | 2. On row no. 38, External (Frame) material is using Stainless Steel 304 or better. Usually external material is using steel with powder coating, is stainless steel 304 is a must? Because we think this is over spec. |
Many thanks for this feedback. MoH has considered this input and will update the specification and included in a forthcoming amendment to the specifications. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 53 | 2024-11-20 | Dear Sir/Madam, Good morning to the Procurement of Goods and Services Bureau Ministry of Health of the Republic of Indonesia, Referring to the list of questions we sent via email on November 12, 2024 (attached), regarding: Procurement of Cytotoxic Drug Safety Cabinet RFB No: KS. 01.02/A.VI/6114/2024 Project: Strengthening Indonesia’s Healthcare Referral Network (SIHREN) Financing No: SIHREN - IDN1070 Could you kindly inform us whether there have been any updates regarding the inquiry? Thank you very much for your attention and cooperation. Best regards, |
Many thanks for this question. Prospective bidders are kindly requested to regularly consult the MoH's publicly-accessible website for the project for any updates, including amendments to the Bidding Documents and technical specifications, as well as updates to FAQs and Q&As. | Other | Related to IHSS | Question related to IHSS project |
| 54 | 2024-11-22 | Good Afternoon, Procurement Committee of the SIHREN-CDSC, Allow us to introduce ourselves; we are PT XXXX, and we would like to inquire about the following technical requirements: CDSC - Design & Constructions 1. Negative Pressure Plenums 2. Angled Air Intake Grille Optional Features 1. Microscope Seal 2. Temperature-Controlled Work Surface Could you kindly explain the meaning of these requirements? We are unclear about their specifications and would greatly appreciate further clarification. We kindly seek your guidance. Thank you. |
Thank you for your question. Please refer to the following clarifications: CDSC Design & Construction 1. Negative Pressure Plenums: Definition: Plenums are compartments or chambers within the cabinet where air is directed and controlled. Negative pressure plenums are designed to ensure that any potential leaks are inward, preventing the escape of contaminated air. Purpose: Maintains safety by containing hazardous particulates within the cabinet. Ensures that any breach in the system does not allow cytotoxic drug aerosols to escape into the external environment. Enhances the overall containment of the system by aligning with the requirements for hazardous drug handling. Benefit: Essential for protecting personnel and the environment from exposure to harmful contaminants. 2. Angled Air Intake Grille: Definition: The air intake grille at the front edge of the work surface is designed at an angle to optimize airflow dynamics. Purpose: Prevents materials such as liquids, powders, or other substances from blocking the grille and disrupting airflow. Guides air smoothly into the intake without turbulence, ensuring consistent laminar airflow. Improves operator comfort by reducing the chance of substances being drawn toward the grille area. Benefit: Maintains the uniform airflow pattern critical for maintaining containment and preventing cross-contamination. Optional Features 1. Microscope Seal: Definition: A specialized seal or adapter that integrates a microscope into the cabinet without disrupting airflow or containment. Purpose: Allows for microscopy within the CDSC for applications like cytotoxic drug quality checks or particle visualization. Maintains the integrity of the cabinet’s airflow and prevents contamination during microscope use. Benefit: Enhances versatility, enabling tasks requiring optical instruments without compromising safety. 2. Temperature-Controlled Work Surface: Definition: A work surface integrated with a temperature control system to maintain specific thermal conditions during operations. Purpose: Ensures that materials, such as heat-sensitive cytotoxic drugs, are handled in optimal temperature conditions. Provides comfort for operators who may require stable thermal settings for prolonged work periods. Benefit: Improves operational precision and drug efficacy by preventing degradation due to temperature fluctuations. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 55 | 2024-11-25 | 3. On row no. 40, Anti microbial coating inside work area. Usually internal work area is better using stainless steel for easy cleaning and to prevent bacteria contamination. Why using anti microbial coating rather than stainless steel? |
Many thanks for this feedback. As this specification is rated criteria, the bidder can choose to comply or not. MoH will retain the current specification. This is a preferred requirement which is an additional infection control feature, that provides the coating layer inhibiting microbial growth. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 56 | 2024-11-25 | Good Morning, Procurement Committee of the CDSC-SIHREN, We are PT XXXX, and we would like to ask for clarification regarding the classification for CDSC, specifically class "II B2." To our knowledge, only biosafety cabinets have the "II-B2" classification, while CDSC is typically classified as "II-A2." Could you kindly confirm this matter for us? Thank you in advance for your assistance. |
Please refer to the respective response on the question #36. | Supply Requirements | Evaluation Process | Technical Evaluation |
| 57 | 2024-11-25 | Allow me to indroduce my self, my name is XXX from PT XXX, one of biosafety cabinet distributor in Indonesia. Regarding to Package ITB 7.1 Cytotoxic Drug Safety Cabinet we would like to ask some questions as below. 1. On row no. 30, is Adjustable Sash can be adjust in ≥ 2 positions is a must? Usually there is 2 position for sash, fully close and open on certain high level. Is it already count as 2 position? |
Thank you for your question. Please refer to the following clarifications: Adjustable sash refers to the working height position adjusted on user's needs within the maximum safety height, in addition to the bidder's specified positions (opened at a single fixed height and fully closed). The bidder is encouraged to provide additional height ranges between closed and maximum opened height position. Note: A fully open sash disrupts airflow dynamics and increases the risk of exposure, while a closed sash cannot be used during active work. |
Supply Requirements | Evaluation Process | Technical Evaluation |
| 58 | 2024-11-26 | Good Afternoon Sir/Madam, With due respect, PT XXX would like to submit an inquiry regarding the SIHREN IsDB Cytotoxic Drugs Cabinet. Kindly find our question below: Regarding the nominal delivery quantity, should it be calculated based on the total value of the entire contract or the total value of the units delivered annually? We hope to receive your response and further confirmation. Thank you. |
The nominal delivery quantity should be calculated based on the total value of the units delivered annually. Referring to Section VII - Schedule of Requirements, Clause 7.2.1 of the RFB, the annual delivery schedule determines the applicable values to align with the phased delivery plan outlined in the contract. | Supply Requirements | Contract Management | Contract |
Contract Award Notice
Contact Us
Procurement Bureau
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
Ministry of Health of The Republic of Indonesia
Prof. Dr. Sujudi Building, 14th Floor.
Jl. H.R. Rasuna Said Blok X-5 Kav. 4-9
Jakarta 12950, Indonesia
+62 82240166289 (Weekdays, office hours)
